Event & Scheduling Coordinator

Posting Information

Posting Number	SAECC3155
Advertised Title	Event & Scheduling Coordinator
Campus Location	Main Campus (Memphis, TN)
Position Number	L22924
Category	Staff (Hourly/Monthly)
Department	Conference and Event Services
Minimum Position Qualifications	Bachelor’s degree and two years of appropriate experience. A valid driver’s licenses is required. An equivalent combination of education, training and experience may be substituted for the degree requirement.
Special Conditions	This is a Limited Position contingent upon funding availability. The department is especially interested in candidates with experience in an Event Management software.
Work Schedule	Monday – Friday 8:00 a.m – 4:30 p.m. Frequently works/travels beyond normal work schedule.
Posting Date	10/04/2022
Closing Date	10/18/2022
Open Until Screening Begins	No
Hiring Range	45,000 per year
Full-Time/Part-Time	Full-Time: Benefits Eligible
Working Conditions	While performing the duties of this job, the employee is regularly required to sit; use hands to handle, or feel; and talk or hear. The employee frequently is required to walk. The employee is occasionally required to stand; reach with hands and arms; and stoop, kneel, or crouch. The employee must occasionally lift and/or move up to 10 pounds. Specific vision abilities required by this job include close vision.
Additional Working Conditions
Special Instructions to Applicants	All applications must be submitted online at workforum.memphis.edu Applicants must complete all applicable sections of the online application to be considered for a position. Please upload a cover letter, resume and reference list after completing your application, if required by the system. Required work experience is based on full time hours. Part time work experience will be prorated as listed. Candidates who are called for an interview must notify the Department of Human Resources in writing of any reasonable accommodation needed prior to the date of the interview.
Is this posting for UofM employees only?	No
Positions Supervised	Will supervise student workers.
Knowledge, Skills, and Abilities
Additional Position Information

Job Duties

Duties & Responsibilities	Process reservation requests in EMS with accurate data entry and thorough information about meetings and events-to include description, accurate date and time entry, set-ups and audio visual needs.

Duties & Responsibilities	Assist all internal and external clients with reservation and space inquirers and EMS trouble-shooting.

Duties & Responsibilities	Serve as the main contact for assigned internal and external clients, coordinating client’s bookings, managing event details, and communicating University policies and procedures as necessary.

Duties & Responsibilities	Ensure client satisfaction through fostering clear and constructive communications with clients and assist with selecting appropriate service vendors and departments such as food services, campus police, parking, etc. to ensure that service capabilities and client expectations are consistent.

Duties & Responsibilities	Prepare client Banquet Event Orders (BEO), confirmations and post-event follow up and customer evaluations. Ensure all vendor invoices are submitted to accounting and paid.

Duties & Responsibilities	Consult with and advise full-service clients, including the International Cotton Institute, on matters of program format, venue options, and budget/registration fees. Manage full-service client budgets, including cost estimates, internal accounting controls and reconciliation procedures. Track time allocated to client programming and other related activities.

Duties & Responsibilities	Performs other duties as assigned.

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