Event/Office Move Specialist

March 8, 2024

Central Oregon Community College


Position Details
Position Information

Position Title Event/Office Move Specialist
Classification Title Classified
Grade Level 17
Starting Wage/Salary $21.74 – $22.18/hr plus exceptional benefits
Close Date 03/31/2024
Position Type/Employee Class Classified
FTE 1.0
Contract Months 12
Overtime Eligible Non-Exempt
Location Bend
Hybrid Remote Work Eligible? No
Exceptional COCC Benefits Summary


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Primary Purpose The Event/Office Move Specialist is the primary contact for COCC stakeholders to coordinate events. This includes assisting COCC staff with internal event planning, set up, removal, and staffing to carry out the necessary work for events. This position also works with Campus Services Operations Coordinator to assist in scheduling staff office moves, relocation of college property, maintaining an inventory, storage, surplus, and disposal of office furniture.
Essential Duties and Responsibilities Event Coordination:

  • Access, read, and organize event setup related work orders.
  • Act as point of contact for COCC staff planning internal events.
  • Assist event requester in determining that the event space is scheduled without conflicts.
  • Ensure that event space is restored to the original condition and ready for the next event setup.
  • Coordinate event power, water, grounds, etc. needs with Campus Services supervisors.
  • Advise COCC staff on efficient event planning and coordination.

Office Moves/Furniture Coordination:

  • Collaborate with departments and individuals to facilitate office moves.
  • Coordinate the inventory jointly with Campus Services Operations Coordinator; surplus and/or disposed of furniture and equipment in accordance with COCC’s policies and procedures.
  • Facilitate office move staffing.

Administrative Functions:

  • Develop weekly schedule of all planned events, office and furniture moves.
  • Respond to event and/or office move work orders.
  • Create event and wayfinding signage.
  • Maintain open communication with supervisor on a daily basis.

Grounds/Landscape Functions:

  • Assist staff in snow removal operations, including operating equipment.
  • Assist Grounds during times of emergency, or other high priority needs as schedule permits.
Department Specific
Knowledge, Skills, and Abilities Individuals must possess these knowledge, skills and abilities or be able to explain and demonstrate that the individual can perform the duties and responsibilities of the job, with or without reasonable accommodation, using some other combination of skills and abilities. The individual is expected to follow College work rules and policies.

  • Demonstrated knowledge and understanding of college event setup procedures and use of facilities for college events.
  • Demonstrated knowledge and understanding of college event budgets, budget planning/forecasting
  • Knowledge of planning and scheduling work activity based on events, office/furniture moves, and snow removal operations.
  • Effective interpersonal, organizational, and oral and written communication skills.
  • Ability to work independently and to use good judgment with respect to priorities and deadlines.
  • Ability to communicate effectively with students, staff, and faculty from diverse backgrounds.
  • Knowledge and experience as a Grounds/Landscape Specialist, Senior and the ability to train others in that role.
  • Ability to operate campus vehicles, moving equipment, and snow removal equipment
  • Ability to meet deadlines, set work priorities, and manage workload.
  • Ability to access and use the colleges work order system and database systems which include Microsoft Office Suite, email, and modern office equipment.
  • Ability to create event and/or wayfinding signage.
Ergonomic Requirements A flexible work schedule, including nights and weekends, is necessary due to the nature of the responsibilities.
Requires the ability to work outdoors, at times, in all weather conditions. Requires the ability to write, read written materials and computer screens, and ability to use telephonic conversations. Occasional lifting up to 75lbs. All individuals are required to perform essential functions with or without reasonable accommodation.
Minimum Requirements Education:

  • High School degree or equivalent.

Experience:

  • Four years’ experience in event set up and/or office moves or related experience with projects or events requiring attention to detail and communication with multiple stakeholders.
Equivalency Statement The College recognizes the value of skills and knowledge gained outside of formal higher education and paid employment. Applicants who do not meet minimum qualifications but present other qualifications or experience equivalent to those required will be considered and are encouraged to apply. To qualify under equivalency, applicants must indicate how they qualify by responding to the supplemental question presented during the application process.
All employees are required to successfully complete and pass a background screen, which includes a criminal history check.
Preferred Qualifications Education:

  • Associate’s degree

Experience:

  • Experience in a higher education setting.
EEO Statement The goal of Central Oregon Community College is to provide an atmosphere that encourages our faculty, staff and students to realize their full potential. In support of this goal, it is the policy of Central Oregon Community College that there will be no discrimination or harassment on the basis of age, disability, sex, marital status, national origin, ethnicity, color, race, religion, sexual orientation, gender identity, genetic information, citizenship status, veteran or military status, pregnancy or any other classes protected under federal and state statutes in any education program, activities or employment. Persons with questions about this statement should contact Human Resources at 541.383.7216 or the Vice President for Student Affairs at 541.383.7211.
This policy covers nondiscrimination in both employment and access to educational opportunities. When brought to the attention of the appropriate parties, any such actions will be promptly and equitably responded to according to the process outlined in general procedures sections N-1, N-2, or N-3.
In support of COCC’s EEO statement, bilingual fluency in English and Spanish is considered a plus, along with experience working in a diverse multicultural setting.

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