Engagement & Events Manager
Colorado State University
Posting Details
Posting Detail Information
| Working Title | Engagement & Events Manager |
|---|---|
| Position Location | Fort Collins, CO |
| Is this position eligible for hybrid or remote work? | Yes |
| Research Professional Position | No |
| Posting Number | 202201433AP |
| Position Type | Admin Professional/ Research Professional |
| Classification Title | Prof/Indiv Contrib II |
| Number of Vacancies | 1 |
| Work Hours/Week | 40 |
| Proposed Annual Salary Range | $50,000-$55,000 |
| Employee Benefits | Colorado State University (CSU) is committed to providing employees with a strong and competitive benefits package that supports you, your health, and your family. Visit CSU’s Human Resources website for detailed benefit plan information for permanent full-time and part-time faculty and administrative professional employees in the following University benefit areas: https://hr.colostate.edu/hr-community-and-supervisors/benefits/benefits-eligibility/ & https://hr.colostate.edu/prospective-employees/our-perks/ . |
| Desired Start Date | 11/07/2022 |
| Position End Date (if temporary) | |
| To ensure full consideration, applications must be received by 11:59pm (MT) on | 10/02/2022 |
| Description of Work Unit | University Advancement Engagement at Colorado State University is seeking an Engagement & Events Manager. Who We Are Located in the beautiful town of Fort Collins, Colorado, CSU is a premier land-grant university with world-class programs in education, outreach, and research. CSU has a student body of over 34,000 students, 7,400 employees, 232,000 living alumni, and annual research expenditures exceeding $350 million. Guided by the five supporting Principles of Community: Inclusion, Integrity, Respect, Service, and Social Justice, the University constantly pursues its mission and vision of access, research, teaching, service, and engagement. Within CSU, the Division of University Advancement is integral to achieving and sustaining the University’s institutional excellence through fundraising and engagement efforts. Our purpose is to connect our alumni, friends, corporations, and foundations to raise the financial support necessary to advance the University’s mission and vision. With one of the leading development teams in the country, the Division most recently reached its $1 billion fundraising campaign goal 19 months ahead of schedule. As a part of University Advancement, the University Advancement Engagement team advances the relationships, strategic messages, branding, and fundraising goals of Colorado State University through the design of events, activities, communications and experiences designed to tell the University’s story. The department provides leadership to the University in the creation of engagement strategies for alumni, donors, faculty, staff, students and friends, and manages hundreds of projects annually to inspire lifelong loyalty to CSU. |
| Position Summary | The Engagement & Events Manager manages all aspects of virtual and in-person programs and events designed to promote CSU’s fundraising goals and strengthen relationships with University alumni and donors. The Manager is responsible for developing engagement strategies and tactics to capture and retain donor commitment. The Manager works with internal and external partners to provide expert guidance, employing industry best practices in utilizing programs and events as cultivation opportunities in order to meet University fundraising goals. In addition, the Manager is responsible for the entire program management cycle from inception to completion, ensuring an excellent, inclusive guest experience and campus partner satisfaction. The Engagement and Events Manager will infuse diversity, and inclusion into all aspects of their role to contribute to inclusive excellence and to ensure colleagues and donors of all backgrounds feel represented and included. |
| Required Job Qualifications | • Bachelor’s degree from an accredited institution by employment start date • Minimum of 2 years of experience in professional event management • Ability to frequently lift up to 25 lbs. with or without tools or assistance to complete such tasks as moving and setting up event related equipment and supplies, such as linens, tableware, decorations, and other related items. • Ability to work early mornings, evenings and weekends as required by event schedules • Must have a valid driver’s license or the ability to obtain a driver’s license or access to a licensed driver by the employment start date • Demonstrates active engagement and support of diverse individuals, opinions and perspectives, and actively engages with and supports the university’s mission, vision and values |
| Preferred Job Qualifications | •Highly organized, with time management skills that allow to independently establish priorities and manage competing tasks within deadlines • Demonstrated ability to develop strategy for engaging audiences through purpose-driven programs and events • Creative thinker with an eye for design and thinking outside the box • Flexible and adaptable while thriving in a fast-paced environment • Experience developing program messaging that communicates an organization’s vision and mission, and inspires deeper constituent commitment • Experience with virtual events, virtual platforms, and engaging diverse audiences in a virtual way • Demonstrated experience with contract negotiation • Ability to develop and manage program budgets • Thorough research, analytical, critical thinking and decision- making skills that allow you to identify and resolve problems • Experience providing a high level of customer service to diverse populations. • Demonstrated capacity to incorporate diversity into one or more duties outlined in the position description. |
| Diversity Statement | Reflecting departmental and institutional values, candidates are expected to have the ability to advance the Department’s commitment to diversity and inclusion. |
Essential Duties
| Job Duty Category | Program Design, Execution and Evaluation |
|---|---|
| Duty/Responsibility | •Perform analysis and offer recommendations for improving programs, events and activities to Directors of Development, the Managing Director of Strategic Engagement and the Assistant Vice President of Engagement. • Identify target audiences and develop appropriate messaging strategies that showcase the value and impact of philanthropy. • Interact regularly with donors, alumni, and University leaders. • Design, develop, and implement concepts and ideas for purpose-driven virtual and in-person events. Oversee all event operations, including but not limited to: securing space and/or determining virtual platforms, independently negotiating terms and contracts with vendors, managing the project budget, developing communications and marketing items, directing and coordinating technical and production aspects, making final decisions regarding event logistics and managing the overall guest experience. Manage the event in the live environment. • Stay informed about virtual and in-person event best practices based on event purpose and scope. Independently discover and learn about new technology as it evolves. • Responsible for risk management assessment and protocol implementation for every event to ensure safety and comfort for event attendees. Adhere to risk management processes as they relate to security and alcohol/food vendor approval, and collaborate with Environmental Health Services and CSU Police Department when appropriate. • Evaluate the success of each project using quantitative and qualitative data, measuring it against the identified purpose and across viable channels. Share results with involved partners and with the Engagement team. Benchmark results against other projects and make recommendations about recommended areas for improvement and/or change. • Examine events, programming, and communications with a lens of diversity and inclusion for the audience, ensuring that the event welcomes guests from all backgrounds and is representative of various identities. |
| Percentage Of Time | 40% |
| Job Duty Category | Establish and Maintain Campus-Wide Relationships |
|---|---|
| Duty/Responsibility | • Manage campus partner relationships, including relationships with Directors of Development, Deans, Cabinet members, major gift donors, alumni, and other University leadership. Use cultural competencies and a lens of inclusive excellence to develop relationships with partners of various identities and backgrounds. • Conceive and implement engagement strategies designed to move donors along the giving continuum and help realize CSU’s philanthropic goals. • Direct and solve a variety of challenges on a daily basis, including negotiating between competing priorities and creating alignment between expectations and available resources. • Ability and authority to adjust plans quickly and confidentially within an unpredictable environment when unforeseen circumstances, such as technology, weather and vendor challenges, arise. • Identify and understand campus partner needs and priorities, proactively providing solutions to accelerate partner’s ability to achieve results. • Participate in strategic annual planning cycle to provide guidance around best practices in engagement activities to meet desired outcomes. |
| Percentage Of Time | 35% |
| Job Duty Category | Budget Management |
|---|---|
| Duty/Responsibility | • Responsible for developing and managing budgets that range from $10,000 – $100,000, for all programs within the portfolio. • Oversee logistics and devise creative solutions to accomplish goals while maintaining integrity of the budget. • Negotiate and manage all aspects of contractual commitments in accordance with University and State regulations. • Articulate and acknowledge the impact each budget has on the fiscal responsibilities of CSU Events, University Advancement, campus partners and the University at large |
| Percentage Of Time | 15% |
| Job Duty Category | Unit Impact |
|---|---|
| Duty/Responsibility | • Responsible for a variety of challenges on a daily basis where decisions are crucial to improving the outcome or accomplishing the goals of the unit. • Accountable for results, drive issues to a favorable closure, and ensure follow through on commitment, conveying a sense of urgency to stakeholders when needed. Discern when it is necessary to confer with supervisor to develop a plan of action. • Fully understand and apply appropriate policies, regulations, and procedures as required by the Division of University Advancement, University, community, state, etc. • Utilize thorough knowledge of Advance database with the expertise in event management/EZ Events, CDISTributor and EDM, unit effort and the ability to pull ad hoc reports. • Actively participate as a staff member in the Division of University Advancement, attend division-wide meetings and trainings, support Division-wide priorities and initiatives, and serveson University committees and one-time projects as assigned. |
| Percentage Of Time | 10% |
Application Details
| Special Instructions to Applicants | Applicants should submit 1) a cover letter that demonstrates any and all of the required and preferred qualifications that they meet 2) a resume, and 3) three professional references noting name, phone number, email address, and professional relationship (one must be a current or former supervisor). References will not be contacted without prior notification of candidates. For tips on how to craft a successful application, please review the FAQ document on our Careers site at: giving.colostate.edu/careers/current-opportunities/. Questions regarding the position or anything else related to careers with UA may be directed to Kaitlyn Howell, Talent Acquisition Specialist, at [email protected] |
|---|---|
| Conditions of Employment | Pre-employment Criminal Background Check (required for new hires), Valid Driver’s License, Travel |
| Search Contact | Kaitlyn Howell, Talent Acquisition Specialist; [email protected] |
| EEO Statement | Colorado State University is committed to providing an environment that is free from discrimination and harassment based on race, age, creed, color, religion, national origin or ancestry, sex, gender, disability, veteran status, genetic information, sexual orientation, gender identity/expression, or pregnancy in its employment, programs, services and activities, and admissions, and, in certain circumstances, marriage to a co-worker. The University will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. Colorado State University is an equal opportunity and equal access institution and affirmative action employer fully committed to achieving a diverse workforce and complies with all Federal and Colorado State laws, regulations, and executive orders regarding non-discrimination and affirmative action. The Office of Equal Opportunity is located in 101 Student Services. The Title IX Coordinator is the Director of the Office of Title IX Programs and Gender Equity, 123 Student Services Building, Fort Collins, CO 80523-0160, (970) 491-1715, [email protected] . The Section 504 and ADA Coordinator is the Director of the Office of Equal Opportunity, 101 Student Services Building, Fort Collins, CO 80523-0160, (970) 491-5836, [email protected] . The Coordinator for any other forms of misconduct prohibited by the University’s Policy on Discrimination and Harassment is the Vice President for Equity, Equal Opportunity and Title IX, 101 Student Services Building, Fort Collins, Co. 80523-0160, (970) 491-5836, [email protected] . Any person may report sex discrimination under Title IX to the Office of Civil Rights, Department of Education . |
| Background Check Policy Statement | Colorado State University strives to provide a safe study, work, and living environment for its faculty, staff, volunteers and students. To support this environment and comply with applicable laws and regulations, CSU conducts background checks for the finalist before a final offer. The type of background check conducted varies by position and can include, but is not limited to, criminal history, sex offender registry, motor vehicle history, financial history, and/or education verification. Background checks will also be conducted when required by law or contract and when, in the discretion of the University, it is reasonable and prudent to do so. |
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