Director of Programs

Job Posting Title:

Director of Programs

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Hiring Department:

Division of Recreational Sports

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Position Open To:

All Applicants

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Weekly Scheduled Hours:

40

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FLSA Status:

Exempt

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Earliest Start Date:

Jan 04, 2023

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Position Duration:

Expected to Continue

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Location:

UT MAIN CAMPUS

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Job Details:

General Notes

Primary work location is in the heart of the UT campus in the iconic Gregory Gym. Must be eligible to work in the U.S. on a full-time, ongoing, basis for any employer without sponsorship. Additional hours frequently required. Continuously maintain and adhere to the department’s Vision, Mission, Values and Performance Standards. Position is exempt Administrative & Professional, and subject to UT’s HOP 1-1020, Officers of Administration.

The Division of Student Affairs supports all members of the university community through our mission of developing programs and services that allow everyone to thrive and contribute to the dedicated excellence at the core of our institutional mission. We model diversity and inclusion by providing open, welcoming and inclusive environments in which to work, live and learn.

Purpose

Serve in a key leadership role in the department and provide administrative oversight of the Programs area. Provide assessment of overall efficiency and effectiveness of programs and services, and implement strategic solutions as needed to ensure support of the vision, mission, and values of Recreational Sports.

Responsibilities

• Oversee all departmental program areas and the memberships area. Identify needs, devise strategies, formulate policies, establish priorities and goals, maintain quality control, determine best practices, direct operations and evaluate outcomes to ensure that programmatic initiatives and objectives are being achieved.  Meet frequently with staff to help promote a culture of teamwork and continuous improvement, and to monitor and reinforce that standards are being met.

• Advise the Executive Director on matters pertaining to both the Programs section and across the organization; help advance agendas and develop future directions.  Anticipate needs, identify trends, address concerns and negotiate outcomes that affect the Programs area relative to customer, legislative, campus, and national issues. Coordinate major special projects and initiatives as necessary.

• Supervise the staff comprising the Programs section, and indirectly supervise other full-time and part-time staff within areas of responsibility, by helping to engage, influence, and provide mentorship to ensure accountability and adherence to the highest standards.

• Establish and achieve income generation and financial goals for Member & Guest Services and each program area. Manage multiple budgets, including development of budget strategies, allocation of resources, establishment of rates, and prepare for committee and constituent reviews.  Assume a leadership role in identifying, prioritizing and implementing capital expenditure projects.

• Provide leadership as a senior staff member, working directly with the Executive Director and other staff members to establish strategic goals, analyze data, identify change opportunities, and make decisions. Apprise individuals and groups of pertinent information and be responsive to affiliated needs of staff members and other constituents.  Serve as a back-up to other senior staff members as needed.

• Externally represent the department at the Executive Director’s request by participating in on and off-campus meetings and maintaining positive public relations.  Liaise with other campus entities and departmental stakeholders as needed.

• Maintain current knowledge relative to higher education administration, campus recreation, and The University, its environment, purpose and affairs; be prepared to respond to appropriate issues.  Utilize strategic planning, conceptualization, critical thinking, leadership, independent judgment, conflict resolution skills, problem solving, creativity, collaboration, initiative, vision, and innovation to ensure quality in all areas of responsibility.

• Provide leadership throughout the organization and represent the department at meetings and conferences as required; attend and participate in regular staff meetings, serve on committees and perform other duties as assigned; write proposals, prepare presentations, negotiate agreements and conduct research.

Required Qualifications

Master’s degree in Higher Education Administration, Recreation, Student Personnel Administration, Sports Management or a related field. Ten years full-time work experience in higher education, Student Affairs, collegiate-level recreational sports, or a closely related area. A successful candidate possesses creativity and innovation, strategic and critical thinking skills, vision, empathy, accountability and resilience. Experience with budget administration and risk assessment and management. Experience managing and motivating a full-time staff. Ability to form and maintain collaborative relationships with a diverse population. Effective written and verbal communication skills.

Preferred Qualifications

More than 10 years full-time work experience in Higher Education, Student Affairs, collegiate-level recreational sport or a closely related field. Experience running one or more programs on a large, diverse campus. Proven experience with income generation. Progressively responsible experience administering recreational sports Programs. Involvement with NIRSA.

Salary Range

$110,000 + depending on qualifications

Working Conditions

Typical office environment. Exposure to dust, alarms, large crowds, and noise (including construction noises). May work around chemical fumes when gym floors are being refinished. Work under stress, under deadlines, as a team member, independently, with interruptions and with overlapping projects.

Required Materials

• Resume/CV

• 3 work references with their contact information; at least one reference should be from a supervisor

• Letter of interest

Important for applicants who are NOT current university employees or contingent workers: You will be prompted to submit your resume the first time you apply, then you will be provided an option to upload a new Resume for subsequent applications. Any additional Required Materials (letter of interest, references, etc.) will be uploaded in the Application Questions section; you will be able to multi-select additional files. Before submitting your online job application, ensure that ALL Required

Materials have been uploaded.  Once your job application has been submitted, you cannot make changes.

Important for Current university employees and contingent workers: As a current university employee or contingent worker, you MUST apply within Workday by searching for Find UT Jobs. If you are a current University employee, log-in to Workday, navigate to your Worker Profile, click the Career link in the left hand navigation menu and then update the sections in your Professional Profile before you apply. This information will be pulled in to your application. The application is one page and you will be prompted to upload your resume. In addition, you must respond to the application questions presented to upload any additional Required Materials (letter of interest, references, etc.) that were noted above.

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Employment Eligibility:

Regular staff who have been employed in their current position for the last six continuous months are eligible for openings being recruited for through University-Wide or Open Recruiting, to include both promotional opportunities and lateral transfers. Staff who are promotion/transfer eligible may apply for positions without supervisor approval.

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Retirement Plan Eligibility:

The retirement plan for this position is Teacher Retirement System of Texas (TRS), subject to the position being at least 20 hours per week and at least 135 days in length. This position has the option to elect the Optional Retirement Program (ORP) instead of TRS, subject to the position being 40 hours per week and at least 135 days in length.

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Background Checks:

A criminal history background check will be required for finalist(s) under consideration for this position.

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Equal Opportunity Employer:

The University of Texas at Austin, as an equal opportunity/affirmative action employer , complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions.

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Pay Transparency:

The University of Texas at Austin will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information.

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Employment Eligibility Verification:

If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form.  You will be required to present acceptable and original documents to prove your identity and authorization to work in the United States.  Documents need to be presented no later than the third day of employment.  Failure to do so will result in loss of employment at the university.

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E-Verify:

The University of Texas at Austin use E-Verify to check the work authorization of all new hires effective May 2015. The university’s company ID number for purposes of E-Verify is 854197. For more information about E-Verify, please see the following:

• E-Verify Poster (English) [PDF]
• E-Verify Poster (Spanish) [PDF]
• Right To Work Poster (English) [PDF]
• Right To Work Poster (Spanish) [PDF]

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Compliance:

Employees may be required to report violations of law under Title IX and the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act (Clery Act). If this position is identified a Campus Security Authority (Clery Act), you will be notified and provided resources for reporting. Responsible employees under Title IX are defined and outlined in HOP-3031 .

The Clery Act requires all prospective employees be notified of the availability of the Annual Security and Fire Safety report. You may access the 2021 report here or obtain a copy at University Compliance Services, 1616 Guadalupe, Suite UTA 2.206, Austin, TX 78701.