Director of Administration

Job Posting Title:

Director of Administration

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Hiring Department:

Biomedical Engineering

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Position Open To:

All Applicants

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Weekly Scheduled Hours:

40

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FLSA Status:

Exempt

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Earliest Start Date:

Immediately

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Position Duration:

Expected to Continue

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Location:

UT MAIN CAMPUS

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Job Details:

General Notes

The Department of Biomedical Engineering has a mission to develop clinically translatable solutions for human health by training the next generation of biomedical engineers, cultivating leaders, and nurturing the integration of science, engineering, and medicine in a discovery-centered environment.  Our faculty includes members of the National Academy of Engineering, the National Academy of Inventors, and the National Academy of Medicine. We strive to pioneer the transfer of biomedical engineering research into applications that will advance and improve health care throughout Texas and the world.

As part of the Cockrell School of Engineering, we’re committed  to building an inclusive environment, free from all forms of hate, racism and injustice, where students, faculty and staff feel safe and supported. Every member of our school community — whoever you are, wherever you are from and whatever you believe — is valued. We are proud to be an Equal Opportunity Employer and welcome all qualified applicants regardless of race, ethnicity, physical ability, sexual orientation, gender and gender expression, or socioeconomic background.

Purpose

Develop, implement, and oversee administrative and business operations and staff for the Department of Biomedical Engineering. 

Responsibilities

• Direct and manage all business, financial, HR, and administrative functions. 

• Assist Department Chair with operational, tactical, and strategic planning for a developing unit. Identify operational needs; design and implement systems for improved administrative productivity and efficiency.

• Recruit, hire, train and supervise staff to ensure a high level of support for Department. Provide professional development and growth opportunities for staff. Coordinate yearly staff evaluation process, and make merit and equity recommendations.

• Human Resources management for the department, in compliance with relevant policies. HR/Academic Partner, Cost Center Manager, I-9 Partner, and Timekeeper in Workday. Process faculty and staff assignments and onboarding. Oversee graduate student and visiting scholar/affiliate hiring and onboarding. 

• Act as department resource for University, College, and Departmental policies, particularly Faculty and Staff Affairs. Manage Electronic Office (EOM) and Organizational Hierarchy System (OHS).

• Oversee operating and instructional budget for staff, faculty, student employee, state funds, and prepare or oversee preparation of financial reporting including gifts and endowments.

• Execute or coordinate Faculty Affairs processes including leaves, appointments, summer assignments, reviews (Annual, Post Tenure, 3rd Year), promotion & tenure, new faculty appointments (PAR and Appointment Preparation)

• Other related functions as assigned.

Required Qualifications

• Bachelor’s degree and progressively responsible experience managing administrative operations.

• Understanding and ability to converse thoughtfully and intelligently about business and administrative operations.

• Demonstrated ability to work effectively in a team-oriented environment. Demonstrated ability to work successfully with individuals at all levels of an organization.

• Demonstrated organizational skills.

• Professional demeanor.

• Excellent relationship-building skills.

• Demonstrated ability to think strategically and creatively, work well under pressure, and manage details of several concurrent projects.

• Desire to seek opportunities for collaboration.

• Demonstrated ability to effectively manage competing priorities and to identify and prioritize work.

Relevant education and experience may be substituted as appropriate.

Preferred Qualifications

• 10 years or more of managerial experience.

• Relevant professional experience in managing academic and administrative units serving a diverse student, faculty, and staff population, with a track record of leading strategic restructuring of administrative functions, and developing/implementing strategic plans.

• Experience working in a STEM environment, ideally with a substantial research operation. 

• Experience working with faculty, staff, and students in an academic environment.

Salary Range

$85,500+ depending on qualifications

Working Conditions

• May work around standard office conditions

• Repetitive use of a keyboard at a workstation

• Some weekend, evening and holiday work

• Opportunity for flexible and remote work schedule

Work Shift

Option for Flexible Work Arrangement to accommodate both flex time and some remote work.

Required Materials

• Resume/CV

• 3 work references with their contact information; at least one reference should be from a supervisor

• Letter of interest

Important for applicants who are NOT current university employees or contingent workers: You will be prompted to submit your resume the first time you apply, then you will be provided an option to upload a new Resume for subsequent applications. Any additional Required Materials (letter of interest, references, etc.) will be uploaded in the Application Questions section; you will be able to multi-select additional files. Before submitting your online job application, ensure that ALL Required Materials have been uploaded.  Once your job application has been submitted, you cannot make changes.

Important for Current university employees and contingent workers: As a current university employee or contingent worker, you MUST apply within Workday by searching for Find UT Jobs. If you are a current University employee, log-in to Workday, navigate to your Worker Profile, click the Career link in the left hand navigation menu and then update the sections in your Professional Profile before you apply. This information will be pulled in to your application. The application is one page and you will be prompted to upload your resume. In addition, you must respond to the application questions presented

to upload any additional Required Materials (letter of interest, references, etc.) that were noted above.

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Employment Eligibility:

Regular staff who have been employed in their current position for the last six continuous months are eligible for openings being recruited for through University-Wide or Open Recruiting, to include both promotional opportunities and lateral transfers. Staff who are promotion/transfer eligible may apply for positions without supervisor approval.

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Retirement Plan Eligibility:

The retirement plan for this position is Teacher Retirement System of Texas (TRS), subject to the position being at least 20 hours per week and at least 135 days in length.

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Background Checks:

A criminal history background check will be required for finalist(s) under consideration for this position.

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Equal Opportunity Employer:

The University of Texas at Austin, as an equal opportunity/affirmative action employer , complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions.

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Pay Transparency:

The University of Texas at Austin will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information.

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Employment Eligibility Verification:

If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form.  You will be required to present acceptable and original documents to prove your identity and authorization to work in the United States.  Documents need to be presented no later than the third day of employment.  Failure to do so will result in loss of employment at the university.

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E-Verify:

The University of Texas at Austin use E-Verify to check the work authorization of all new hires effective May 2015. The university’s company ID number for purposes of E-Verify is 854197. For more information about E-Verify, please see the following:

• E-Verify Poster (English) [PDF]
• E-Verify Poster (Spanish) [PDF]
• Right To Work Poster (English) [PDF]
• Right To Work Poster (Spanish) [PDF]

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Compliance:

Employees may be required to report violations of law under Title IX and the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act (Clery Act). If this position is identified a Campus Security Authority (Clery Act), you will be notified and provided resources for reporting. Responsible employees under Title IX are defined and outlined in HOP-3031 .

The Clery Act requires all prospective employees be notified of the availability of the Annual Security and Fire Safety report. You may access the most recent report here or obtain a copy at University Compliance Services, 1616 Guadalupe Street, UTA 2.206, Austin, Texas 78701.