Director, Grants and Financial Management

The University of Chicago

Department
 

BSD IPP – Administration

About the Department
 

The newly created Institute for Population and Precision Health (IPPH), located in the Biological Sciences Division, will integrate a wide spectrum of factors such as human health behaviors, environmental factors, social and economic factors, policies and genetic determinants of health, into studies focused on the treatment and prevention of disease, as well as the maintenance of wellness. Leveraging and integrating the University of Chicago’s considerable institutional strength in population science with research spanning diverse fields such as genetic medicine, cancer epidemiology, microbiome, and epigenomics, the Institute will have the common goal of improving human health outcomes. Another major goal of the Institute will be to develop a new multidisciplinary training program to equip researchers with emerging tools and methods to conduct precision health research within a population health framework. Our faculty lead research projects in biostatistics, epidemiology and health services research and participate in interdisciplinary teams with faculty in other departments to address complex problems in health and healthcare, in our communities and around the globe. This at-will position is wholly or partially funded by contractual grant funding which is renewed under provisions set by the grantor of the contract. Employment will be contingent upon the continued receipt of these grant funds and satisfactory job performance.

Job Summary
 

The Director, Grants and Financial Management will manage a team of 3 full-time employees who will focus primarily on the management of awards, educational, and financial operations of the Institute for Population and Precision Health (IPPH). Key responsibilities include 1) Pre-award administration for both federal and nonfederal sponsors including proposal development, routing, and submission of grants, contracts, and cooperative agreements; 2) Financial management in research administration and reporting of grants and contracts (Program Projects, Center grants, R01s, subcontracts, Clinical Trials, etc.) and other funds/gifts; 3) Financial management and reporting of programmatic, educational and other miscellaneous operations and initiatives of IPPH and its associated programs (domestic and international); 4) Preparation of the Institute’s operating budget 5) Management of graduate education program in Population and Precision Health and 6) Management of an international NGO.

Responsibilities

Grants, Contracts, and Clinical Trial Management:

  • Provides comprehensive, hands-on administration and support for IPPH sponsored research, large multi-disciplinary grants, and clinical trials. Specifically, manages pre & post award activities for large, multi-institutional, multi-investigator program project, center grants and contracts.

  • Works closely with other department administrators across university divisions, including the URA and Financial Services.

  • Directs subcontract participants, including international institutions, to ensure that guidelines and requirements are met.

  • Manages grant and contract administration process from grant submission to award close-out.

  • Advises PIs, co-investigators, faculty, and research staff, and leads the development of all aspects of grant applications for both federal and non-federal funding agencies.

Financial Management:

  • The position will manage comprehensive financial activities within the Institute for Population and Precision Health (and its centers and units), such as auditing, budgeting and forecasting, purchasing, grant administration, lab services and other operational/education-related financial activities.

  • Manages accuracy and timeliness of all fiscal and budgetary affairs including the Institute’s operational budget and year-end close-out.

  • Manages the preparation of financial statements, activity reports, financial position forecasts, and/or reports required for federal and private fundraising agencies.

  • Ensures that all financial reports and disclosures comply with applicable governmental regulations, professional standards, and organizational policies.

  • Plans, develops, analyzes and manages budgets, including developing multi-year budget forecasts. May oversee the review, approval, and reporting of all expenditures on physical plant, goods and services, and costing allocations.

  • Manages award compliance and participates in both internal and external audits.

International Non-Government Organization Management:

  • Oversees the financial and operational management of University Research Bangladesh which is a International Non-Government Organization that functions as a collaborative research hub for population and precision health.

  • Works independently to maintain and support the planning and execution of financial strategy.

  • Uses best practices and in-depth financial knowledge to assist in the preparation of annual budgets. Works with minimal guidance to provide analytical support for complex budget projects. Examines past budgets and researches economic and financial development.

  • Reviews estimated expenditures. Develops expenditure projections and periodic budget variance reports. Prepares forecasts as well as analyses.

  • Acts as a resource for team members, solves complex problems. Explains complex and sensitive information.

Other Responsibilities:

  • Solves complex problems in support for the research enterprise within a department or unit, including pre- and/ or post-award administration for all sponsored activity. Serves as liaison between PIs, University administrative offices, and external agencies.

  • Recommends service and communication to PIs, standardized information, best practices development, and that all faculty and research staff are aware of any new grant policies and changes.

  • Monitors industry trends and remains current with agency and regulatory changes. Monitors department/ unit compliance with University, Divisional and Department policies and procedures and implements corrective actions for issues identified.

  • Performs other related work as needed.

Minimum Qualifications
 

Education:

Minimum requirements include a college or university degree in related field.


Work Experience:

Minimum requirements include knowledge and skills developed through 7+ years of work experience in a related job discipline.


Certifications:

Preferred Qualifications
 

Education:

  • Master’s degree in finance, business administration, or a related field.

Experience:

  • 5 years of experience in research administration.

Technical Skills or Knowledge:

  • Proficiency in financial management and reporting software.

Preferred Competencies

  • Expertise in accounting as well as demonstrating a high level of achievement in pre and post-award management in a university setting.

  • A growth-oriented mindset that drives an exceptional ability to be self-directed as well as achieve in the team milieu.

  • Strong knowledge of federal regulations and compliance requirements related to sponsored research (e.g., Uniform Guidance, FAR).

  • Previous experience in a leadership or managerial role.

  • Excellent communication, interpersonal, and problem-solving skills.

  • Ability to work collaboratively and provide exceptional customer service.

  • Commitment to the University of Chicago’s mission and values.

Application Documents

  • Resume (required)

  • Cover Letter (preferred)

When applying, the document(s) MUST  be uploaded via the My Experience page, in the section titled Application Documents of the application.

Job Family
 

Financial Management

Role Impact
 

Individual Contributor

FLSA Status
 

Exempt

Pay Frequency
 

Monthly

Scheduled Weekly Hours
 

40

Benefits Eligible
 

Yes

Drug Test Required
 

No

Health Screen Required
 

No

Motor Vehicle Record Inquiry Required
 

No

Posting Statement
 

The University of Chicago is an Affirmative Action/Equal Opportunity/Disabled/Veterans and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender, gender identity, national or ethnic origin, age, status as an individual with a disability, military or veteran status, genetic information, or other protected classes under the law. For additional information please see the University’s Notice of Nondiscrimination.

 

Staff Job seekers in need of a reasonable accommodation to complete the application process should call 773-702-5800 or submit a request via Applicant Inquiry Form.

 

We seek a diverse pool of applicants who wish to join an academic community that places the highest value on rigorous inquiry and encourages a diversity of perspectives, experiences, groups of individuals, and ideas to inform and stimulate intellectual challenge, engagement, and exchange.

 

All offers of employment are contingent upon a background check that includes a review of conviction history.  A conviction does not automatically preclude University employment.  Rather, the University considers conviction information on a case-by-case basis and assesses the nature of the offense, the circumstances surrounding it, the proximity in time of the conviction, and its relevance to the position.

 

The University of Chicago’s Annual Security & Fire Safety Report (Report) provides information about University offices and programs that provide safety support, crime and fire statistics, emergency response and communications plans, and other policies and information. The Report can be accessed online at: http://securityreport.uchicago.edu . Paper copies of the Report are available, upon request, from the University of Chicago Police Department, 850 E. 61st Street, Chicago, IL 60637.

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