Director, Community Events and Experiential Learning

83948BR

Campus: West

Director

Job Description

Under administrative direction of the New College of Interdisciplinary Arts and Sciences, plans, organizes and directs the operation, and day-to-day supervision of, on-campus experiential learning opportunities and events including, but not limited to, summer and weekend camps (residential and day), workshops, activities and events that highlight ASU’s academic programs and community-embeddedness, in accordance with established priorities, strategies and goals.  Identifies, creates and executes particular events and activities that will lead to revenue-generation for the college. 

Department Name

New Interdisc Arts & Sciences

Full-Time/Part-Time

Full-Time

VP Code

PROVOST/WEST CAMPUS

Grant Funded Position

This is not a grant funded position and is not contingent on future grant funding.

Salary Range

$83,000 – $86,000 per year; DOE

Close Date

26-September-2022

Essential Duties

• Meets with staff and faculty involved in creating camp content to plan scope and format of revenue-generating camps
• Plans and executes fall and spring convocation ceremonies for New College
• Establishes and monitors budgets
• Reviews administrative procedures and progress for events including, but not limited to revenue-generating residential and day summer and weekend camps that highlight ASU’s academic programs and community-embeddedness
• Manages administrative details including, but not limited to: financial operations, camp/event registration, dissemination of promotional materials, and responses to inquiries to ensure flawless execution within budgetary constraints
• Serves as primary liaison to university-wide experiential learning events/camp committees
• Coordinates services for camps, such as accommodation and transportation for participants, facilities, catering, signage, displays, special needs requirements, printing and event security
• Monitors event activities to ensure compliance with applicable regulations and laws, satisfaction of participants, and resolution of any problems that arise
• Confers with staff at event site to coordinate details; obtains permits from fire and health departments to erect displays and exhibits and serve food at events as needed
• Reviews trade publications, attends seminars, and consults with other professionals to keep abreast of camp management standards and trends
• Works in conjunction with faculty and staff to develop and produce brochures and other collateral materials/publications designed to increase community awareness of camps and experiential learning opportunities
• Works closely with ASU service providers to ensure thorough and timely communication of camp requirements/needs so that all university policies and practices are met in design and delivery of events
• Produces and disseminates status report to campus entities as required
• Collaborates with Student Engagement and Student Services to develop and lead camp planning
• Builds relationships with middle and high schools that inform plans for creation of additional revenue-generating camps
• Identifies emerging areas for camps or educational events where there is need and in which New College can establish a unique and innovative presence.
• Meets with staff and faculty involved in creating Continuing and Professional Ed (CPE) content to plan scope and format of revenue-generating courses or programs
• Works with Learning Enterprise to maintain relationship for hosting such courses; may also explore other platforms, as needed, to boost revenue share
• Identifies mechanisms for leveraging and promoting CPE courses through badging or similar strategies
• Identifies emerging areas within CPE where New College can capture a market or otherwise stand out as unique and innovative in this space
• Responsible for Destination: ASU West event series – to include all logistics and coordination of those events
• Meets with staff and faculty involved in creating Events within New College to understand scope of event
• Assists with planning and implementation of events as possible
• Creates/updates event planning process to streamline process for event planners in the college, create consistent messaging for events, and improve advertisement of events.
• Connects event leads with one another, as possible, to maximize resources and outreach, and reduce workload and costs.
• Identifies emerging areas for Events where New College can better serve the community or otherwise stand out as unique and innovative in this space
• Contributes to grant writing and donor building efforts to support the mission of this position as well as the New College goals

Minimum Qualifications

Bachelor’s degree in a field appropriate to the area of assignment AND eight (8) years of related administrative experience, which includes five (5) years of supervisory experience; OR, Twelve (12) years of related administrative experience, which includes five (5) years of supervisory experience; OR, Any equivalent combination of education and/or experience from which comparable knowledge, skills and abilities have been achieved.

Desired Qualifications

• Knowledge of basic university and state policies on procurement and purchasing
• Knowledge of budget management methods and techniques
• Knowledge of strategic planning principles and practices
• Knowledge of principles, practices, and methods in data tracking and data analysis
• Experience in effectively managing, supervising and evaluating assigned staff
• Experience in problem-solving and decision-making
• Experience in planning, analyzing and coordinating activities and establishing priorities
• Evidence of effective communication
• Experience in program design and development
• Ability to interface with diverse client groups with an emphasis on customer service
• Experience in communicating both internally and externally across all management levels and build sustaining relationships
• Experience in stimulating changes in individual, institutional, and corporate behavior to create a more sustainable environment; lead by example in communicating, participating, and encouraging support of the institution’s sustainability programs

Working Environment

Activities are performed in an environmentally controlled office setting subject to extended periods of sitting, keyboarding and manipulating a computer mouse; required to stand for varying lengths of time and walk moderate distances to perform work. Frequent activities include bending, reaching, lifting, pushing and pulling up to 25 pounds. Regular activities require ability to quickly change priorities. May be required to perform tasks in the field within and/or across University campuses. The ability to clearly communicate to perform essential functions is required.

Department Statement

This position is located at ASU’s West campus in northwest Phoenix and is part of the New College of Interdisciplinary Arts and Sciences (New College). ASU’s New College offers programs that emphasize experiential learning that spans academic disciplines, enhances appreciation of all forms of creative activity, and empowers student achievement in the humanities, the arts and the sciences. It is the largest college at ASU’s West campus. 

ASU Statement

Arizona State University is a new model for American higher education, an unprecedented combination of academic excellence, entrepreneurial energy and broad access. This New American University is a single, unified institution comprising four differentiated campuses positively impacting the economic, social, cultural and environmental health of the communities it serves. Its research is inspired by real world application blurring the boundaries that traditionally separate academic disciplines. ASU serves more than 100,000 students in metropolitan Phoenix, Arizona, the nation’s fifth largest city. ASU champions intellectual and cultural diversity, and welcomes students from all fifty states and more than one hundred nations across the globe.

ASU is a tobacco-free university. For details visit https://wellness.asu.edu/explore-wellness/body/alcohol-and-drugs/tobacco

Arizona State University is a VEVRAA Federal Contractor and an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other basis protected by law.

Notice of Availability of the ASU Annual Security and Fire Safety Report
In compliance with federal law, ASU prepares an annual report on campus security and fire safety programs and resources. ASU’s Annual Security and Fire Safety Report is available online at https://www.asu.edu/police/PDFs/ASU-Clery-Report.pdf. You may request a hard copy of the report by contacting the ASU Police Department at 480-965-3456.

Relocation Assistance – For information about schools, housing child resources, neighborhoods, hospitals, community events, and taxes, visit https://cfo.asu.edu/az-resources .

Employment Verification Statement

ASU conducts pre-employment screening which may include verification of work history, academic credentials, licenses, and certifications.

Background Check Statement

ASU conducts pre-employment screening for all positions which includes a criminal background check, verification of work history, academic credentials, licenses, and certifications. Employment is contingent upon successful passing of the background check.

Fingerprint Check Statement

This position is considered safety/security sensitive and will include a fingerprint check. Employment is contingent upon successful passing of the fingerprint check.

Instructions to Apply

Application deadline is 3:00PM Arizona time on the date indicated.

Please include all employment information in month/year format (e.g., 6/88 to 8/94), job title, job duties and name of employer for each position.

Resume should clearly illustrate how prior knowledge and experience meets the Minimum and Desired qualifications of this position.

ASU does not pay for travel expenses associated with interviews, unless otherwise indicated.

Only electronic applications are accepted for this position.

IMPORTANT NOTE: What is the meaning of “equivalent combination” in the minimum qualifications? It means one year of higher education or 24 credit hours, is equal to one year of experience. For example, a four year Bachelor’s degree is equal to four years of experience.