Deputy Registrar – Enrolment Services

Date Posted: 21 June 2024

Posting Deadline: 5 July 2024

Department: People & Culture

Type of Employment: Permanent, Full-time

Group Affiliation: APC Group, Group 10 ($109,997 – $141,758 annually)

At Saint Mary’s University, you will be surrounded by a talented and dedicated team of professionals committed to accessibility, diversity, and the provision of a positive and supportive learning environment. We recognize the importance of the contribution and growth of each individual in the University’s success. We are currently looking to fill the position of Deputy Registrar to join our Enrolment Services team.

What we offer

As a team member at Saint Mary’s, we are proud to offer many benefits. Some of these include:

• Competitive compensation
• Comprehensive benefits package
• Defined Contribution Pension plan
• Vacation
• Personal days
• Flexible Workplace
• Professional development
• Holiday closure
• Summer hour schedule
• Employee Transit EPass through Halifax Transit

Job Information and Responsibilities

Under the direction of the Associate Vice President Enrolment and University Registrar (AVPER), the Deputy Registrar:

• Oversees the team responsible for the management and quality of student records, student systems, scheduling, timetable, exams, graduation, and convocation for all students enrolled at the University, from entry to graduation.
• Supports student records, academic regulations, faculty load allocations, reporting and training needs of various offices.
• Creates and maintains documentation for Banner student systems, CRM Recruit, DegreeWorks, Brightspace, and other platform/systems.
• Provides daily support to the Enrolment Services unit and AVPER as well as assisting the Faculties and their programs.
• Directly responsible for the day-to-day management and operations of the Student Systems, Scheduling, Timetable, Exams, Student Records, Graduation, and Convocation functionality at Saint Mary’s and liaises with the Atlantic School of Theology Registrar to support their student record needs.
• Promote a service-oriented culture, provides leadership and manages the business, administrative, financial and technical aspects of the student systems and provides expertise in examining and solving current student system issues.
• The incumbent plays a key role in the re-engineering of current business processes, participates in the evaluation of programs and services by developing and implementing performance benchmarks, and is responsible for managing the unit’s budgets, including resource requirements, allocation, and deployment.

Experience and Education Requirements

To be the successful Deputy Registrar you will have:

• Graduate degree
• Minimum of 3 years of directly related experience including: leading, supervising and coaching staff in a unionized environment.
• Excellent written and oral communication skills.
• Excellent interpersonal skills: ability to work independently, as well as in a team setting.
• Excellent leadership skills: ability to lead a team and foster a respectful workplace.
• Significant knowledge of information technology for progressive technical approaches for improved service and efficiencies.
• Experience in educational information systems management. Banner, CRM Recruit, Brightspace or similar system experience an asset.

Application Details

Apply for this opportunity online using our online application system through Career Beacon. Click on “Apply Now” and complete all required information fields. Qualified candidates should submit the following with their application:

• Resume
• Cover Letter
• Three Professional References

Late applications may not receive consideration. We appreciate all applications and note that only candidates selected for an interview will be contacted. No telephone calls please.

At Saint Mary’s University, equity and diversity are integral to excellence and enrich our community. As an institution committed to fostering an environment of inclusion and respect, we encourage all qualified candidates to apply; however, preference will be given to applicants who self-identify as Black/African Nova Scotians, Indigenous peoples, racialized persons/visible minorities, persons with disabilities and women. If you require accommodations during the recruitment process, please contact Talent Acquisition a hr@smu.ca.

A little bit about us

Saint Mary’s University

Saint Mary’s University is one of Canada’s top primary undergraduate universities–known for its international collaborations, leadership in entrepreneurship, and research that benefits local and global communities. Our programs in Arts, Science, Graduate Studies and the Sobey School of Business are among Canada’s best and feature professors who are committed to the success of their students. Saint Mary’s provides our 7,000 students with a place that fosters possibility, excellent research opportunities, and distinguished graduate and professional programs combined with a caring community. Nestled in the heart of Halifax, Nova Scotia, on Canada’s east coast, Saint Mary’s University is marked by iconic buildings, green spaces and fresh ocean air. The Saint Mary’s University community is committed to a prosperous future for the world-a world without limits.

Learn more about working at Saint Mary’s University here and follow us on LinkedIn, Facebook, Twitter and Instagram!

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