Department HR Specialist Sr

85410BR

Campus: Polytechnic

Department HR Specialist Sr

Job Description

The Polytechnic School within the Ira A. Fulton Schools of Engineering is seeking to fill the position of a Department Human Resources Specialist Sr. This position will perform work of considerable responsibility in administering human resource functions in a complex academic unit with research and instructional emphasis, focusing on recruitment, hiring, payroll, compensation, and classification, tracking and reporting, and training and assessment of TPS personnel. The responsibilities are sensitive and confidential in nature requiring considerable independence, judgment, and skill.

We are looking for a seasoned human resource professional who knows how to anticipate service excellence, is a self-starter who naturally takes initiative and serves in a collaborative environment, and has genuine communication skills using tact, discretion, and judgment; someone who understands the importance of being reliable, organized, punctual, and detail oriented in a diverse and agile environment. This position works both independently, with general direction, and as a part of a larger HR team delivering an extensive scope of support and assistance within the school.

If you are someone who wants a career in the beautiful Polytechnic campus and can flourish in this environment using analytical judgment while applying a keen attention to detail in completing specific human resources responsibilities, this could be the role for you.

Job Family

Human Resources

Department Name

Polytechnic Sch Bus/Rsch

Full-Time/Part-Time

Full-Time

Grant Funded Position

This is not a grant funded position and is not contingent on future grant funding.

Salary Range

$45,385-$62,600 per year; DOE

Close Date

09-November-2022

Essential Duties

• Processes a heavy volume of payroll transactions in Peoplesoft for new and existing employees which includes processing and approving academic and non-academic hires, renewals, and terminations.
• Prepares correspondence associated with and necessary for hiring of employees and inputs data into Peoplesoft to ensure accuracy of pay information, including position and funding changes.
• Assists with the hiring and preparation of all faculty associate letters each semester and processing of faculty summer pay.
• Coordinates staff and faculty visa applications and renewal processes, as well as the permanent residency process.
• Utilizes Interfolio for recruitment of postdoc, and academic professionals and Brassring for staff/student searches.   Works with hiring committee to manage and facilitate successful searches including applicant evaluation and using established guidelines and processes to completion of recruitment.
• Utilizes Adobe Sign to send and receive hiring forms and offer letters.
• Assists with new TPS faculty and staff onboarding.
• Coordinates TPS faculty and staff leave of absence and FMLA requests.
• Coordinates the submission of Out-of-State Employee forms.
• Identifies overpayments/underpayments for appropriate action and processes and approves payroll corrections.
• Utilizes DocuWare to maintain personnel and payroll files based on unit, university, state and federal guidelines.
• Regularly responds to a diverse range of questions from faculty, staff, and students by phone, email, Salesforce, and in-person.
• Monitors mandatory training for faculty, staff, academic professionals, and graduate students.
• May supervise, train, and evaluate assigned student workers.
• Recommends or participates in the development of new procedures or review existing procedures related to payroll operation, then assist in implementing development of documentation.
• Serves as back up to other HR Specialists and HR Manager.
• Performs other duties as assigned to ensure continued efficient operations of the school to meet customer service needs.
• Represents the school and serves on various school and university committees.

Minimum Qualifications

Bachelor’s degree in a field appropriate to the area of assignment AND five (5) years of related administrative experience, OR, Nine (9) years of related administrative experience, OR, Any equivalent combination of experience, and/or education from which comparable knowledge, skills and abilities have been achieved.

Desired Qualifications

• Experience in human resources, including a demonstrated knowledge of human resource practices, regulations, and standards
• Experience using HRIS including PeopleSoft
• Experience using Microsoft Office and Adobe products to create spreadsheets, forms, and letters
• Demonstrated knowledge of FMLA, FLSA, ACA and all applicable federal, state, and regulatory requirements, laws, and standards
• Experience in processing and managing H-1B, OPT, TN, J1 and F1 visas
• Experience working in a higher education environment
• Experience using applicant tracking/hiring system Kenexa BrassRing and ASU Interfolio
• Experience in work that requires attention to detail and critical thinking skills
• Evidence on working with confidential information and demonstrating discretion
• Experience using Microsoft Office and Adobe products to create spreadsheets, forms and letters
• Experience working in a highly productive, deadline driven, and agile office environment.
• Ability to communicate, across all levels of the organization to build and sustain relationships
• Evidence of effective communication skills, including composition, grammar, spelling and proofreading skills

Working Environment

• Activities are primarily performed in a regular, climate-controlled office setting subject to extended period of sitting.
• Use visual acuity and manual dexterity associated with daily use of desktop computer.
• Lift up to 20 pounds.
• Regular activities require ability to quickly change priorities, which may include and/or subject to resolution of conflicts.
• Clearly communicate to perform essential duties.
• Work both independently or within a complex structured team.
• Normally receives little or no instructions on routine work and general instructions on new assignments with review of completed tasks.
• Exercise judgment within generally defined practices and policies in selecting methods & techniques for obtaining solutions.

Department Statement

The Polytechnic School, one of the seven Ira A. Fulton Schools of Engineering at Arizona State University, focuses on hands-on learning through creating things and solving real-world challenges through student, faculty and industry collaborations. We believe how you learn and teach is as important as what you learn and teach. The school’s academic facilities are among the best that ASU has to offer and were designed specifically to support the learning and discovery environment.

The Polytechnic School is located on ASU’s Polytechnic campus in Mesa, Arizona and boasts some of the most innovative engineering and technology programs in the country and thrives under the guidance of more than 100 faculty members who have expertise in some of the most important technological challenges that society faces. Many members of the faculty bring considerable industry experience into their classrooms and labs, further enhancing the student experience and research opportunities available.

The Polytechnic School’s research program focuses on transforming discoveries into practical, real-world use and enterprise.  Our campus alone is home to more than 30 laboratories — some of the most advanced learning laboratories available to students on any university campus in such as robotics, manufacturing, engineering education, environment, energy, systems engineering and human systems engineering.

ASU Statement

Arizona State University is a new model for American higher education, an unprecedented combination of academic excellence, entrepreneurial energy and broad access. This New American University is a single, unified institution comprising four differentiated campuses positively impacting the economic, social, cultural and environmental health of the communities it serves. Its research is inspired by real world application blurring the boundaries that traditionally separate academic disciplines. ASU serves more than 100,000 students in metropolitan Phoenix, Arizona, the nation’s fifth largest city. ASU champions intellectual and cultural diversity, and welcomes students from all fifty states and more than one hundred nations across the globe.

ASU is a tobacco-free university. For details visit https://wellness.asu.edu/explore-wellness/body/alcohol-and-drugs/tobacco

Arizona State University is a VEVRAA Federal Contractor and an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other basis protected by law.

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In compliance with federal law, ASU prepares an annual report on campus security and fire safety programs and resources. ASU’s Annual Security and Fire Safety Report is available online at https://www.asu.edu/police/PDFs/ASU-Clery-Report.pdf. You may request a hard copy of the report by contacting the ASU Police Department at 480-965-3456.

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Employment Verification Statement

ASU conducts pre-employment screening which may include verification of work history, academic credentials, licenses, and certifications.

Fingerprint Check Statement

This position is considered safety/security sensitive and will include a fingerprint check. Employment is contingent upon successful passing of the fingerprint check.

Instructions to Apply

Application deadline is 3:00PM Arizona time on the date indicated.

Please include all employment information in month/year format (e.g., 6/88 to 8/94), job title, job duties and name of employer for each position.

Resume should clearly illustrate how prior knowledge and experience meets the Minimum and Desired qualifications of this position.

ASU does not pay for travel expenses associated with interviews, unless otherwise indicated.

Only electronic applications are accepted for this position.

IMPORTANT NOTE: What is the meaning of “equivalent combination” in the minimum qualifications? It means one year of higher education or 24 credit hours, is equal to one year of experience. For example, a four year Bachelor’s degree is equal to four years of experience.