Department HR Specialist Sr

83901BR

Campus: Tempe

Department HR Specialist Sr

Job Description

The School of Life Sciences (SOLS) Personnel Office seeks a highly motivated individual for the position of Department Human Resources Specialist Sr. This position will perform work of considerable responsibility in administering human resource functions in a complex academic unit with research and instructional emphasis. The responsibilities are sensitive and confidential in nature requiring considerable independence, judgement, and skill.
We are looking for a seasoned human resource professional who knows how to anticipate service excellence, is a self-starter who naturally takes initiative, has strong communication skills, is organized, and maintains effective time management. This position works both independently with general direction and as part of a larger team delivering an extensive scope of support and assistance within the school. 

We are a service-based department that has heavy emphasis on providing outstanding customer service. We work in fast paced, diverse, and collaborative environment subject to quickly changing priorities. The SOLS Personnel Office team works cohesively with our entire unit staff and award-winning faculty to further our mission of inspiring and transforming our life science students by providing an innovative learning experience. We encourage applicants to apply who would enhance our mission and the inclusiveness and diversity of our Personnel Team and School.

Job Family

Human Resources

Department Name

Sols Administration & Faculty

Full-Time/Part-Time

Full-Time

Grant Funded Position

This is not a grant funded position and is not contingent on future grant funding.

Salary Range

$60,000 – $65,000 per year; DOE

Close Date

19-Setember-2022

Essential Duties

• Coordinates recruitment and hiring of student workers, staff, postdoctoral research scholar, and academic professionals utilizing Kenexa BrassRing or Interfolio
• Processes semester hiring for faculty associate and academic associates as well as summer salary for faculty 
• Responsible for bi-weekly Designated Time Administrator (DTA) and payroll submission process
• Processes payroll reconciliations to ensure accurate and timely submissions, resolve discrepancies, and retention of proper supporting documents for audit purposes
• Facilitates position management changes such as promotions, pay increases, FTE, additional pay request, renewals and terminations in PeopleSoft
• Coordinates visa applications and renewal processes as well as the permanent residency processes
• Administers various affiliation requests with the School of Life Sciences to include: courtesy affiliates, adjunct affiliates, affiliated faculty, and volunteers
• Works with faculty and staff to aid in coordination of FMLA and ASU leave requests and ADA accommodation requests 
• Oversees maintenance and confidentiality of appropriate personnel records based on Office of Human Resources, state, and federal guidelines 
• Assists in the development or updating of internal business processes and job aids to comply with changes in procedures and/or business practices
• Cross trains with other members of the team to provide support during peak operations and to serve as backup
• Responds to a diverse range of questions from faculty, staff, and students by phone, email, and in -person
• Performs other duties as assigned to ensure continuity of department operations and to meet customer service needs

Minimum Qualifications

Bachelor’s degree in a field appropriate to the area of assignment AND five (5) years of related administrative experience, OR, Nine (9) years of related administrative experience, OR, Any equivalent combination of experience, and/or education from which comparable knowledge, skills and abilities have been achieved.

Desired Qualifications

• Experience in an academic unit implementing human resource practices, regulations and standards
• Experience using the following:  Kenexa BrassRing, Interfolio, PeopleSoft, Time and Attendance System (TAS), Microsoft Word, Excel, Outlook, Google Drive, Dropbox and Adobe Sign
• Experience with work that requires high attention to detail and critical thinking skills
• Experience in providing quality customer service standards and practices
• Experience in high volume hiring and recruitment processes
• Experience monitoring time reporting data and processing payroll transactions 
• Knowledge of FMLA, ADA, FLSA, ACA and all applicable federal, state and regulatory requirements, laws and standards
• Experience in managing visa applications and renewals
• Work experience in a fast paced, high volume office environment with short deadlines, ever changing priorities, and sensitive/confidential information
• Evidence of effective communication skills

Working Environment

• Activities are performed in an environmentally controlled office setting subject to extended periods of sitting and use of standard office equipment including, but not limited to: computer workstation/laptop (keyboard, monitor, and mouse), printer, fax, calculator, copier, telephone and associated computer/technology peripherals
• Attend virtual meeting and be able to use web conferencing (with video) and chat software; including Zoom and Slack
• May be required to stand for varying lengths of time and walk moderate distances to perform work
• Regular activities required ability to quickly change priorities which may include and/or are subject to resolution of conflicts
• Ability to clearly communicate to perform essential functions
• Options available for Alternative work schedules which can include: four 10-hour workdays in a work week; a nine-day 80-hour schedule over two work weeks for exempt employees only; staggered start and stop time; and Hybrid work which is an arrangement where employees spend a minimum of 60% of their regular workweek at their primary ASU work location. Dean or vice president-level approval is required.

Department Statement

The School of Life Sciences (SOLS) has provided a vital hub for creative excellence at Arizona State University, with more than 670 faculty, graduate students, postdoctoral fellows and staff, and research that ranges from studies on biodiesel and biohydrogen to vaccine development and the conservation of whales. As ASU’s first academic unit to fully reflect President Michael Crow’s integrated, interdisciplinary vision for the New American University, the School of Life Sciences offers active and evolving platforms for collaborative, cutting-edge research and faculty whose discovery is freed from traditional institutional boundaries.

ASU Statement

Arizona State University is a new model for American higher education, an unprecedented combination of academic excellence, entrepreneurial energy and broad access. This New American University is a single, unified institution comprising four differentiated campuses positively impacting the economic, social, cultural and environmental health of the communities it serves. Its research is inspired by real world application blurring the boundaries that traditionally separate academic disciplines. ASU serves more than 100,000 students in metropolitan Phoenix, Arizona, the nation’s fifth largest city. ASU champions intellectual and cultural diversity, and welcomes students from all fifty states and more than one hundred nations across the globe.

ASU is a tobacco-free university. For details visit https://wellness.asu.edu/explore-wellness/body/alcohol-and-drugs/tobacco

Arizona State University is a VEVRAA Federal Contractor and an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other basis protected by law.

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Employment Verification Statement

ASU conducts pre-employment screening which may include verification of work history, academic credentials, licenses, and certifications.

Background Check Statement

ASU conducts pre-employment screening for all positions which includes a criminal background check, verification of work history, academic credentials, licenses, and certifications. Employment is contingent upon successful passing of the background check.

Instructions to Apply

Application deadline is 3:00PM Arizona time on the date indicated.

Please include all employment information in month/year format (e.g., 6/88 to 8/94), job title, job duties and name of employer for each position.

Resume and cover letter should clearly illustrate how prior knowledge and experience meets the Minimum and Desired qualifications of this position.

ASU does not pay for travel expenses associated with interviews, unless otherwise indicated.

Only electronic applications are accepted for this position.

IMPORTANT NOTE: What is the meaning of “equivalent combination” in the minimum qualifications? It means one year of higher education or 24 credit hours, is equal to one year of experience. For example, a four year Bachelor’s degree is equal to four years of experience.