Department Assistant 1 Part-Time

Case Western Reserve University

POSITION OBJECTIVE

Working under occasional supervision, the Department Assistant 1 will provide administrative support to the MetroHealth Center for Biomedical Ethics (CBME). This position will organize and coordinate educational programing, support the clinical ethics consult service, help build relationships with relevant hospital units and services, and assist with research projects. Through these and related efforts, the department assistant will contribute to the Center for Biomedical Ethics’ mission to provide education, service, and research regarding the ethical dimensions of the delivery and practice of healthcare in support of the MetroHealth System and the broader healthcare community. This is a part-time, 20-hour/week position.

 

ESSENTIAL FUNCTIONS

  • Coordinate educational programming for the Center for Biomedical Ethics (including Bioethics@Noon). Collaborate with Center for Biomedical Ethics members to develop a schedule of speakers. Communicate with speakers via email/telephone, and prepare travel expense forms for reimbursement. Complete and submit continuing education documents, and marketing materials. Proofread and edit correspondence, reports, records etc. as necessary. (30%)
  • Provide administrative assistance for the clinical ethics consultation service. Facilitate dealing with others in the university relative to department work. Collaborate with supervisor, and clinical ethicists to develop an on-call schedule for clinical ethicists. (30%)
  • Assist with management of the clinical ethics consultation database (RedCap), Epic, and other information systems needs. Participate in ensuring the database is updated, run reports as requested. Collaborate with MetroHealth System IT and Epic team to resolve issues. (25%)
  • Provide administrative support for the 8-week Medical Facilitation course that will run three times during the 2023-2024 academic year. Process confidential information and perform a variety of clerical duties and typing assignments requiring speed and accuracy. In advance of the course, oversee the onboarding of students and faculty supervisors at MetroHealth. During the weeks that the course is running, monitor patients’ appointment schedules and coordinate attendance by students and/or faculty supervisors at these appointments. At the end of the course and at the conclusion of the pilot, store and de-identify the students’ written submissions in accordance with the pilot’s IRB protocol. (15%)
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    NONESSENTIAL FUNCTIONS

    Perform other duties as assigned including assistance with research projects and education. (<1%)

     

    CONTACTS

    Department: Regular contact with Center for Biomedical Ethics staff to maintain workflow.

    University/External: Contact with other university and hospital departments and services on an as needed basis to coordinate meetings, presentations, and events, and to exchange information.  

    Students: Frequent contact with students to coordinate clinical ethics observations, internships, and other educational opportunities and to exchange information as needed.

     

    SUPERVISORY RESPONSIBILITY

    This position has no direct supervision of staff employees. May assist with directing the work of students or temporary employees.

     

    QUALIFICATIONS

    Experience: 2 to 3 years of related clerical experience required.

    Education: High school education required.

     

    REQUIRED SKILLS

  • Excellent organizational skills: Tracking and helping coordinate multiple individuals across multiple projects and initiatives. Managing schedules and tracking deadlines. Organizing and updating consult service and Center for Biomedical Ethics resources.
  • Excellent communication skills: Understanding written sentences and paragraphs in work-related documents. Giving full attention to what other people are saying, taking time to understand the points being made, asking questions as appropriate, and not interrupting at inappropriate times. Communicating effectively in writing as appropriate for the needs of the audience. Talking to others to convey information effectively.
  • Ability to actively learn: Understanding the implications of new information for both current and future problem-solving and decision-making.
  • Ability to operate copy and fax machines to produce documents.
  • Ability to meet consistent attendance standards.
  • Ability to interact professionally with colleagues, supervisors, and clinicians face to face, virtually, over the phone, and over email.
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    WORKING CONDITIONS

    Typical office environment at the MetroHealth System Main Campus.


    In employment, as in education, Case Western Reserve University is committed to Equal Opportunity and Diversity.  Women, veterans, members of underrepresented minority groups, and individuals with disabilities are encouraged to apply.

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    Case Western Reserve University provides reasonable accommodations to applicants with disabilities.  Applicants requiring a reasonable accommodation for any part of the application and hiring process should contact the Office of Equity at 216-368-3066 to request a reasonable accommodation.  Determinations as to granting reasonable accommodations for any applicant will be made on a case-by-case basis.

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