Department Administrator


Position Information
General Information

Vacancy Open to All Candidates
Employment Type Permanent – Full-time
If time-limited, note appointment end date
Hours per week 40
Months per year 12
Position Number 001761
NC Salary Grade Equivalency GN09
Classification Title Business Services Coordinator – Advanced
Working Title Department Administrator
Salary Range $46,716 – $47,000
Anticipate Hiring Range $46,716 – $47,000
FLSA Status Non Exempt
Division Academic Affairs
Department Coll of Computing&Informatics (Col)
Work Unit Software & Information Systems
Work Schedule 8:00 am – 5:00 pm; Monday – Friday
Primary Purpose of Position This position serves as the Department Administrator and administrative support to the SIS Department Chair.
Minimum Education/Experience Required Minimum Qualifications:
Bachelor’s degree in business administration or a related discipline; or an equivalent combination of training and experience. All degrees must be received from appropriately accredited institutions.
University Preferred Qualifications:
Four year degree in a related business function and two or more years of experience in accounts reconciliation, business processing, office management, or human resources; or an equivalent combination of training and experience.
Essential Job Duties
  • Responsible for the daily functions of the department.
  • Manages the department Chair’s calendar and meetings, assisting him/her with correspondents as needed.
  • Monitors multiple state budgets, handling of complex payments, tracking expenditures and reconciling accounts.
  • Assists with tracking funding and expenditure in grants and contracts within the department.
  • Manages department full-time and part-time faculty hiring and reappointment and keeps up with faculty review, promotion, and tenure files.
  • Processes travel requests and procurement, supervises student workers; may also supervise other staff members in the department to make sure the corresponding duties are accomplished effectively and accurately.
  • Serves as backup support for the ICC (Integrated Curriculum Core) unit as requested.
Other Work Responsibilities Assists the department with arranging small events through the year.
Departmental Preferred Experience, Skills, Training/Education
  • Graduation from a four-year college and demonstrated knowledge, skills, and abilities gained through four years of specialized office experience or an equivalent combination of education and experience.
  • Two to three years of budgeting/finance experience.
  • Previous experience as an executive assistant and/or supervisor.
  • Ability to learn/use campus-specific systems such as Banner, 49er Mart, p-card.
  • Excellent written communication, verbal/interpersonal, and customer service skills.
  • Attention to detail with accuracy is essential.
  • Knowledge of processing hiring faculty paperwork.
  • Experience working in Higher Education is a plus.
Necessary Licenses or Certifications
Work Location Woodward Hall
Posting date 09/24/2022
Closing date 10/12/2022
Proposed Hire Date 10/24/2022
Contact Information
Special Notes to Applicants UNC Charlotte Benefits Information: https://hr.charlotte.edu/benefits

The finalist will be subject to a Criminal Background Check.
Please upload reference information including ​names, position titles and company/institutions, phone numbers, and email addresses of at least ​two​ current/previous supervisors.

* The Search Committee will not contact references without first verifying permission with the finalist​.
Please ensure your full range of knowledge, skills, abilities, experience, and education are listed on your application.
* Do not write ‘see resume’ on your application when completing the job duties section.
If you answer the questions at the end of the application, please ensure your application reflects the knowledge, skills, abilities, and experiences to support your answers (see job duties section of previous employment).
* Failure to answer the questions at the end of the application will not preclude your application from being considered but may result in your application not receiving full consideration of your knowledge, skills, and abilities.
Please submit a resume and cover letter with your application.
* These documents will be used to evaluate your written communication skills as well as supporting documents of your knowledge, skills, abilities, education, and professional experience.

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