Court Part Data Specialist

Division/Unit: Case Management Services 

Civil Service Title: Community Associate

Position Title: Court Part Data Specialist

Salary Range: $50,470 – $50,470

Position Summary:
The New York County District Attorney’s Office is seeking a Court Part Data Specialist in its Case Management Services department (CMS). CMS is responsible for the operations, administrative, data entry, data, and discovery analysis for the entire office. CMS ensures and assists the practitioners of the office with the prosecution of crimes in Manhattan and beyond, including homicides, domestic violence, assaults, narcotics cases, as well as various misdemeanors and felonies. The department works with other criminal justice stakeholders, such as, but not limited to the NYPD, The Unified Court System of New York, Corporation Counsel, various non-profits, and others. In this position, the Court Part Data Specialist is responsible for providing highly skilled support to CMS, and the office, as well as the CMS managers. For this position the candidate has to workdays, weekends, and holidays.

Responsibilities include but are not limited to:

• Capture and enter information on all legal proceedings in criminal, supreme and the arraignment court parts.
• Utilize the Court Event Entry Program (CEE) program and other office programs to update return on warrants (ROW) with real time court adjournment dates, pleas, defense attorney information, charges, and sentencing information/outcome.
• Complete order to produce forms, surety forms, waiver of appeals, order of protections and other legal documents to be filed in criminal, supreme and the arraignment court parts.
• Assist standing ADAs with issues that may arise in in criminal, supreme and the arraignment court parts.
• Assist with inquiries from defense attorneys, arresting officers and court staff as directed.
• Prepare and maintain routine court related reports.
• Review and analyze arraigned case dispositions for accuracy that must meet the Office’s best practices and standards.
• Enter and/or review calendar notes for return on warrants and prepare relevant documents for scanning.
• Audit records/cases for accuracy of information that corresponds with established office guidelines.
• Perform clerical and related tasks as directed by the shift supervisor.

In addition to the Minimum Qualification Requirements, candidates must possess the following:

• Bachelor’s degree from an accredited college.

Preferred Requirements/Skills:

• Ability to work overtime on short notice.
• Excellent organization, communication, time management, writing and creative problem-solving skills are essential.
• Strong attention to detail and high concern for data accuracy.
• Ability to update and edit existing proprietary databases.
• Ability to work with frequent interruptions and adapt to changes in workflow.
• Ability to follow directions and apply proper policies, procedures, and guidelines.
• Literacy in computer applications, Microsoft Suite; Excel required; knowledge of SQL, CIS, and other City oriented systems.
• Proficiency in Internet search strategies and techniques.
• Must be able to perform under pressure in a fast-paced environment, detail oriented and self-motivated and able to multi-task.
• Ability to interact with all levels of staff, law enforcement representatives, and outside visitors.
• Perform all assignments in an accurate, professional, and expeditious manner.

How to Apply:

• Apply with a Cover Letter and Resume.

Hours/Shift:

• Monday – Friday, 8:30 am – 4:30 pm.

Minimum Qualification Requirements:

1. High school graduation or equivalent and three years of experience in community work or community centered activities in an area related to duties described above; or
2. Education and/or experience which is equivalent to “1” above.

Additional Information:

• Current office employees: To be eligible for a transfer or promotion, staff must have already served at least 1 year in their current position and be in good standing. In addition, must meet the minimum qualifications of the position.
• Looking for candidates that could commit to two (2) years to the hiring unit.
• Authorization to work in the United States is required for this position.

Public Svc Loan Forgiveness:

• As a prospective employee of the City of New York, you may be eligible for federal loan forgiveness programs and state repayment assistance programs. For more information, please visit the U.S. Department of Education’s website at https://studentaid.gov/pslf/.

Residency Requirement:

• City Residency is not required for this position.

The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual’s sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.

The New York County District Attorney’s Office serves and protects the People of New York through the fair administration of justice, without fear or favor. The Office’s professional staff perform a variety of key functions, including supporting the Trial, Investigation, and Appeals Divisions, as well as other prosecution support and office functions. Our support staff receive a competitive salary and a generous benefits package, as well as unparalleled opportunities for professional development.

The New York County District Attorney’s Office is an Equal Opportunity Employer, committed to recruiting and retaining a diverse and culturally responsive workforce. Given the diverse nature of our community, the ability to work with people of different backgrounds is critical. The Office seeks to have a staff that reflects the diversity of the community that we serve. To that end, all applicants will be considered without regard to actual or perceived race, color, national origin, religion, sexual orientation, marital or parental status, disability, sex, gender identity or expression, age, prior record of arrest; or any other basis prohibited by law.  These protections extend to all management practices and decisions, including recruitment and hiring practices, appraisal systems, promotions, training, and career development programs.