Course Building Assistant

About Binghamton University:

Binghamton University is a world-class institution that unites more than 130 broadly interdisciplinary educational programs with some of the most vibrant research in the nation. Our unique character – shaped by outstanding academics, facilities and community life – promotes extraordinary student success.

Binghamton merges rigorous academics, distinguished faculty and state-of-the-art facilities to engage and challenge its 18,000 students. The high-achieving Binghamton student body also represents a great diversity of life experiences, from first-generation college-goers to international students. Beyond their talent, these classmates share a desire to shape the future through technology, insight, intellectual exploration and community service.

Job Description:

Budget Title: Staff Assistant (SL-2)

Salary: Commensurate with experience

The Course Building Assistant, reporting to the Associate Director of Course Building, will be responsible for assisting with all aspects of the Course Catalog and Schedule of Classes, including classroom assignments and final exam scheduling. This includes helping to ensure that the Schedule of Classes is error free, complies with all business rules, provides the departments/schools the functionality they need in their course offerings, minimizes student registration problems due to course set up and accurately reflects supplemental data required by SUNY.

The Course Building Assistant will be the primary conduit for developing and distributing communications and spreadsheets/reports to course building staff for their review and action. This person will monitor responses from course building staff and perform troubleshooting and follow-up.

The Course Building Assistant will have the following primary responsibilities:

• Monitor office email for course changes and ensure all course change requests are processed accurately and in a timely manner and comply with policies and business rules, assigning to other CBASM staff, as appropriate
• Assist with development and testing of all training materials for course building processes
• Develop SAS reports and distribute spreadsheets for large room requests, missing instructors, final exam requests, edit reports, prime reports and other ad hoc reporting
• Collaborate with ITS on continued functionality and modifications to SAS Canned Queries and Schedule of Classes Daily Reports
• Assist with the finalization of the schedule of classes, room assignments and final exam scheduling
• Establish procedures and perform monthly required testing of upgrades and patches affecting Banner catalog and schedule
• Participate in testing of B There set-ups along with upgrades and patches to the scheduling software.
• Coordinate with Institutional Research staff to correct all catalog and schedule errors with SUNY/SIRIS reporting requirements
• Provide updates to Banner Catalog for Applied Learning attributes and other general maintenance items
• Create ad hoc reports, as requested
• Serve as integral member of CBASM team and have basic knowledge of all aspects of the department functions
• Maintain course building contact list, including adding new course builders to REGDIST listserv.
• Ensure department website is up to date

Requirements:

• Bachelor’s degree and minimum two years’ experience working in higher education setting
• Ability to work as a team member and independently, as the task requires
• Strong organizational and time management skills including the ability to prioritize workload
• Excellent attention to detail
• Strong interpersonal communication skills, both oral and written
• Technical expertise in the use of spreadsheets, presentation programs, databases and enterprise data systems and ability/eagerness to learn new programs/systems
• Visa sponsorship is not available for this position

Preferred:

• Experience with academic class and event scheduling systems
• Experience with Banner 9 or other Student Information System
• Experience with Base SAS and/or SAS Enterprise Guide

Additional Information:

Offers of employment may be contingent upon successful completion of a pre-employment background check and verification of degree(s) and credentials.

Binghamton University is a tobacco-free campus.

Pursuant to Executive Order 161, no State entity, as defined by the Executive Order, is permitted to ask, or mandate, in any form, that an applicant for employment provide his or her current compensation, or any prior compensation history, until such time as the applicant is extended a conditional offer of employment with compensation.  If such information has been requested from you before such time, please contact the Governor’s Office of Employee Relations at (518) 474-6988 or via email at info@goer.ny.gov

Payroll information can be found on our website https://www.binghamton.edu/offices/human-resources/payroll/

Cover letters may be addressed “To the Search Committee.”

Postings active on the website, accept applications until closure.

For information on the Dual Career Program, please visit:
https://www.binghamton.edu/offices/human-resources/prospective/dual-career/index.html

Equal Opportunity/Affirmative Action Employer
The State University of New York is an Equal Opportunity/Affirmative Action Employer.  It is the policy of Binghamton University to provide for and promote equal opportunity employment, compensation, and other terms and conditions of employment without discrimination on the basis of age, race, color, religion, disability, national origin, gender identity or expression, sexual orientation, veteran or military service member status, marital status, domestic violence victim status, genetic predisposition or carrier status, or arrest and/or criminal conviction record unless based upon a bona fide occupational qualification or other exception.

As required by Title IX and its implementing regulations Binghamton University does not discriminate on the basis of sex in the educational programs and activities which it operates.  This requirement extends to employment and admission.  Inquiries about sex discrimination may be directed to the University Title IX Coordinator or directly to the Office of Civil Rights (OCR).  Contact information for the Title IX Coordinator and OCR, as well as the University’s complete Non-Discrimination Notice may be found here . 

Application Instructions:

All applicants must apply via Interview Exchange:  http://binghamton.interviewexchange.com/candapply.jsp?JOBID=154923

Deadline for Internal Applicants: November 8, 2022

Deadline for External Applicants:  Open until filled

Review of applications will begin immediately and continue until the vacancy is filled. 

Persons interested in this position should apply online.

Please submit:

Resume,

Cover letter, and

Contact information for three professional references

You may add additional files/documents after uploading your resume. After you fill out your contact information, you will be directed to the upload page. Please login to check/edit your profile or to upload additional documents: http://binghamton.interviewexchange.com/login.jsp .