Work Location

Canada

Expected duration

It should be noted that this consultancy is to be filled for an initial period of eleven (11) months with a possibility of an extension. Please note that the monthly rate for Band C varies from 7,562 to CAD 10,910.

Duties and Responsibilities

The consultant reports to C/FIN and does not directly supervise any staff. The consultant is a member of the Cloud ERP implementation team, with a direct reporting line to the Chief of Finance and works closely with the ERP team members. As the Project Manager for Cost Recovery project on the ERP team, the consultant participates in ERP implementation governance activities. The Cost Recovery Policy draft document will form the basis for the work. MAJOR DUTIES AND RESPONSIBILITIES Function 1 (incl. Expected Results) Prepare Administrative Instructions and procedures for implementation of the ICAO cost recovery policy. Tasks would include but not be limited to: • Review existing administrative instructions and determine changes that are necessary to make them in-line/compliant with the new cost-recovery policy • Prepare and conduct meetings with the various stakeholders of ICAO that have a direct and indirect impact from the cost-recovery policy and derived administrative instructions, including at Headquarters and Regional offices as may be needed • Based on the above activities and inputs, prepare draft Administrative Instruction(s) and procedures for the implementation of the new ICAO cost recovery policy to be circulated for comments/feedback • Finalize the Administrative Instruction(s) and procedures incorporating the received comments/feedback as appropriate Deliverable: a final version of Administrative Instruction(s) and procedures for the implementation of the ICAO cost recovery policy Function 2 (incl. Expected Results) Define system requirements to implement a cost accounting system for cost recovery. Tasks will include, but are not limited to: • Perform a gap analysis on ERP solution(s), modifying procedures as required to ‘fit’, and develop system requirements for implementation of the procedures • Develop a work plan for implementation • Liaise with the ERP implementation team and other stakeholders as appropriate to ensure the requirements are well captured and understood • Adjust/modify the draft requirements based on comments/inputs from other stakeholders as appropriate Deliverable: final system requirements to implement a cost accounting approach for cost recovery and recommended systems (mainly for the new ICAO ERP) and other tools if required. Function 3 (incl. Expected Results) Develop standard costs and fee schedule for charging purposes. Tasks will include, but are not limited to: • Update the ICAO cost model and determine the standard cost rates and charges and provide input into the 2026-2028 triennium budget exercise based on the new cost recovery policy and updated cost driver data • Conduct meetings with stakeholders to discuss/review/refine the proposed standard cost charging approach and cost drivers • Liaise with ERP implementation team to coordinate and determine parameters for the ERP required to implement the new costing methodology • Finalize the standard cost rates and charges and input into the ERP Deliverable: standard costs and fee schedule for cost recovery, based on the new cost recovery policy, administrative instruction(s) and procedures uploaded into ERP Function 4 (incl. Expected results) Lead the implementation of the cost accounting functionality in the ERP system; tasks include but are not limited to: • Perform governance activities required of the role of Project Manager, including developing a Business Case and Plan, providing regular updates to stakeholders and management • Participate in design sessions with integrators and other teams that have dependencies with this project • Develop test scripts and perform system tests, load data, perform pilot of implementation, roll-out full implementation • Conduct meetings with stakeholders to collect test results as appropriate • Prepare guidance and training materials and participate in and/or conduct workshops for those performing the testing and implementation tasks as required Deliverable: system functionality for ERP and other tools ready for go-live Function 5 (incl. Expected results) Develop user training material for procedures and tools supporting the cost accounting system and conduct workshops as required. Deliverable: online training materials available to all staff and users trained. Function 6 (incl. Expected results) Performs other related duties, as assigned.

Qualifications/special skills

Education: Essential • A first-level university degree (e.g. Bachelor’s degree) in Accounting, Finance, Business Administration or related field, with courses in cost accounting. • A professional accounting designation (e.g. CA, CPA, CGA, CMA, or equivalent). Desirable • Certificate in cost accounting. • Certificate or accreditation in project management (e.g. PRINCE2, PMP) is highly desirable Professional experience: Essential • A minimum of ten (10) years of progressively responsible professional experience in finance operations management, accounting, budget, or related area. • Experience in determining product costs and prices using cost accounting methodology. • Experience in drafting procedures, and documenting process flows. • Exposure in implementing ERPs, conducting gap analyses, and defining system requirements. • Experience with process reviews, systems implementation activities, documentation and financial internal controls. • Experience in managing finance and systems project, in particular planning, coordinating and managing the work of a large number of participants working on a joint initiative. • Expert-level experience with Microsoft Excel Desirable • Experience with UN system financial regulations, rules and practices. • Experience as Project Manager and/or Team Leader in similar projects/undertakings.

Languages

Essential Excellent reading, writing and speaking abilities in English. Desirable: A working knowledge of any other language of the Organization (Arabic, Chinese, French, Russian, Spanish).

Additional Information

Not available.

No Fee

THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.