Coordinator, Pathways to Postsecondary

Staff – Non Union

Job Category
M&P – AAPS

Job Profile
AAPS Salaried – Student Management, Level A

Job Title
Coordinator, Pathways to Postsecondary

Department
UBCO Program Administration SEL Orientation and Transition Programming

Compensation Range
$4,688.67 – $6,754.00 CAD Monthly

The Compensation Range is the span between the minimum and maximum base salary for a position. The midpoint of the range is approximately halfway between the minimum and the maximum and represents an employee that possesses full job knowledge, qualifications and experience for the position. In the normal course, employees will be hired, transferred or promoted between the minimum and midpoint of the salary range for a job.

Posting End Date
November 16, 2022

Note: Applications will be accepted until 11:59 PM on the day prior to the Posting End Date above.

Job End Date

Jan 3, 2025

Please note the salary shown herein is the minimum and maximum salary as per the AAPS salary scale. Hiring practices follow minimum to midpoint of the salary scale – Minimum – $4688.67, Midpoint – $5628.50. More information regarding the salary scale will be discussed in the interview process.

Job Summary

UBC’s Strategic Plan and Inclusion Action Plan lay out the University’s commitment to actively recruit, support, retain, and advance students from historically, persistently, or systemically marginalized communities. This includes the revision, renewal and replacement of recruitment and admissions processes to actively consider equity issues; reducing financial barriers to studying at UBC, particularly for equity-deserving students; and supporting mentorship, peer support, extracurricular programming and professional development opportunities that help build inclusive communities.

The Pathways to Postsecondary Coordinator, under guidance from the Manager, Community Service Learning, is responsible for developing, fostering, and maintaining relationships with key stakeholders both off and on campus, including faculties, Indigenous Programs and Services, the Equity and Inclusion Office, School District 23, and community organizations serving equity-deserving communities. Through relationship-building, the goal is to better understand the barriers to post-secondary education opportunities for under-represented community members, and develop programs and partnerships to identify and enhance pathways to access post-secondary opportunities.

The Coordinator will be a member of the Community Service Learning (CSL) team and will work alongside student staff and the CSL manager in supporting organizations working to address social justice issues in the community, and provide programming to engage students in the community. The CSL Program is one of several programs in the Student Experience Office (SEO), and the Coordinator is an integral member of the SEO team which offers student leadership, opportunities, and services that strengthen and enrich student learning at UBC. The SEO is committed to understanding UBC students and their experiences, and to working collaboratively with partners to offer services that enhance student learning and engagement. 

This position requires a strong understanding of diverse students lived experiences, and commitment to intercultural learning, truth and reconciliation, diversity and inclusion.

Organizational Status
The Coordinator reports to and works under the direction of the Manager, Community Service Learning and works as a member of the Student Experience Office team.  This position works closely and cooperatively with other staff, students, and faculty members to ensure that common goals are established and achieved. This position may supervise student employees and/or volunteers.
Work Performed

The Coordinator will work in close consultation with community partners and faculties. In particular, the Coordinator will support partners working with underrepresented populations and strengthen relationships with faculties to open up opportunities for collaboration. This position also works closely and collaboratively with campus partners within the AVP Students portfolio and the greater university.

Advocacy and Outreach

• Connecting with schools, organizations, and individuals; build connections with under-represented and equity-deserving groups through community meetings, participating in events, supporting programming, and one-to-one outreach.
• Developing new connections with faculties to increase opportunities for programming that supports under-represented and equity-deserving community members.
• Gathering information and stories about barriers and opportunities for postsecondary education through meetings, surveys, community gatherings and informal conversations. This requires the ability for ongoing self-reflection on positionality and power dynamics when consulting with equity-deserving groups.
• Support under-represented communities by sharing information and resources on opportunities for postsecondary education
• Create or take part in community events to share students’ experiences and provide peer support; host partners to participate in events and opportunities on campus to create a sense of belonging

Administrative and operational

• Gathering or developing information and resources that will support community members in accessing postsecondary education
• Working with staff, students, and faculty to develop a network of support for under-represented communities
• Developing programming or projects based on community consultations to support under-represented community members
• Tracking participation by equity-deserving groups and reporting on the development of new partnerships and programming; adheres to UBC’s policies on safeguarding security of data and electronic devices; adheres to Freedom of Information and Privacy policies with regard to student advising. Exercises sound judgment and follows departmental protocols for travel safety and communication with the home office, and stewards the University’s property and resources responsibly in carrying out advising services when at home and on off-campus assignments.

Performs other duties as required.

Consequence of Error/Judgement
This position is expected to exercise judgment, diplomacy and tact in all interactions associated with the function of this position. Decisions have a direct impact on the quality of student’s university experience. Poorly managed relationships across the university have a serious impact on the future partnerships for this program and the Student Experience Office.  Inability to plan and carry out programs and activities in a well-organized and professional manner could result in damaged relationships with internal and external stakeholders, lost opportunities, and cost overruns.  Lack of cross-cultural sensitivity can also cause serious misunderstanding and/or hardship for students, faculty and staff. Poor management of staff or volunteers may lead to inefficiency, discontentment or grievances.
Supervision Received
Works independently in close consultation with the Manager, Community Service Learning. Works closely and cooperatively with campus and community partners to meet goals and objectives.  Responsible for determining day-to-day tasks, timelines, and deadlines based on the prioritization of projects. Exercises initiative, diplomacy, tact, resourcefulness and sound judgment when representing the University. Must employ tact and diplomacy in interactions with prospective and current students, with institutional representatives, as well as with faculty and staff at UBC. Position is subject to annual performance reviews.
Supervision Given
Co-Supervises student staff and volunteers. Responsible for recruitment, selection, supervision, evaluation and termination of student staff and volunteers. Responsible for on-going training and professional development of student leaders.
Minimum Qualifications
Undergraduate degree in a relevant discipline. Minimum of one to two years of related experience, or an equivalent combination of education and experience
Preferred Qualifications

• Minimum of one to two years of related experience or the equivalent combination of education in leading and communicating equity, diversity and inclusion initiatives for students and community
• An understanding of under-represented and equity-deserving populations, particularly as they relate to post-secondary education.
• Must have a strong commitment to advancing the educational aspirations of under-represented and equity-deserving students and community members.
• Experience working with under-represented and equity-deserving organizations and communities.
• Excellent relationship building skills
• Excellent organizational and time-management skills.
• Experience and knowledge of university policies and procedures, academic programs and student services is an asset.
• Must have excellent, interpersonal and written and oral communications skills. Strong presentation and facilitation skills an asset.
• Effective problem-solving and analytical abilities are required.
• Must be able to take initiative and exercise judgement, and work positively and effectively under pressure to manage multiple priorities.
• Ability to take initiative, work independently, and exercise resourcefulness.
• Valid driver’s license an asset.
• Though not frequently required, must be able to work at times in the evenings and on weekends