Coordinator

Apply now Job no:501824
Work type:Nonexempt Staff Full-time
Location:Bethlehem
Categories:Administrative Services

Perform administrative duties in support of the Office or Research and Sponsored Programs. The Lehigh community takes seriously our commitment to antiracism and The Principles of our Equitable Community .

1. Provide financial and administrative assistance to Office or Research and Sponsored Programs (ORSP)
*Review purchase requisitions for debarment, financial information and proper authorizations
*Review travel and business expense reimbursement for compliance with Lehigh University policy, proper supporting documentation and mathematical accuracy
*Provide support for maintenance of terminated sponsored project files to comply with record retention requirements
*Distribute payroll and tuition approval forms to Contract and Grant Specialists (CGSs); maintain ORSP Payroll and Tuition records
*Provide administrative support to ORSP CGS, Contract Administrator and Subaward Coordinator in times of high volume

2. Support user access for University systems, Lehigh Integrated Research Administration (LIRA) system and external sponsor systems
*Provide primary access support for users including ORSP staff, department administrators, faculty, staff and students requiring access to sponsored systems
*Facilitate the initiation of access to appropriate Lehigh systems for new ORSP hires (Banner, OneCard, Payroll, etc.)
*Support access to the LIRA system
*Perform normal processing of user access and change requests, escalating to Associate Director when necessary
*Maintain accurate tracking of passwords and electronic addresses for ORSP specific access in support of sponsored programs
*Maintain knowledge of access rights as they pertain to various systems
*Coordinate and liaise with Department Administrators, faculty, students and others related to access

3. Provide general support to ORSP
*Meet and greet visitors, answer general questions, accept and distribute documents
*Prepare and review documentation; provide to external groups as requested
*Serve as Liaison among College Business Managers, Coordinators, ORSP and Research Accounting
*Assist with testing and incorporating any new initiatives that result in business process updates and LIRA

4. Provide backup and support to Pre- and Post-Award Coordinators, as needed
*Acquire basic understanding of job duties of Pre- and Post-award coordinators

*Work with the Pre- and Post-Award Coordinators during periods of high volume

Grade: 7 – 37.5

Position Number: S73540

Special Considerations

The duties of this position may allow the employee to work partially remote as deemed appropriate by their supervisor 

Qualifications

High School Diploma or equivalent combination of education and experience; Associates or Vocational/Technical Degree preferred 

One to three years related work experience

Review and quality check data skillfully, use intuition and experience to complement data

Excellent communication, interpersonal skills and a high level of customer service required

Ability to build, foster and maintain positive professional relationships 

Excellent organizational skills, time management and sound judgment

Proven ability to manage multiple tasks simultaneously and a high degree of initiative for bringing tasks to completion

Solid analytical, decision making and problem-solving skills

Solid computer skills with experience using word processing, spreadsheet and database software

Successful completion of standard background checks including but not limited to: social security verification, education verification, national criminal background checks, motor vehicle checks, PATCH, FBI fingerprinting, Child Abuse Clearance and credit history based upon the requirements of the position

All Lehigh faculty and staff are required to be fully vaccinated and receive a booster shot six months after their second vaccine; unless they receive an approved medical or religious exemption from the requirement.

Only complete applications will be considered therefore please complete the application in its entirety.  Once the posting is removed from the website applications may no longer be allowed to be completed.

Advertised:October 24, 2022 Eastern Daylight Time
Applications close:Open until filled