Coordinator

84740BR

Campus: Tempe

Coordinator

Job Description

Access ASU is hiring a Coordinator focusing on supporting K-12 pre-college programs.

The Coordinator, under administrative direction, will assist with coordinating, planning and implementing outreach events hosted by Access ASU. This may include but not be limited to conferences, events and summer programs.

This position will provide the administrative duties associated with events and visits; i.e. oversight of the online registration system, preparing and processing administrative and financial paperwork/reports and maintain promotional item inventory.

The ideal candidate must work well independently in a fast-paced environment and provide a high level of customer service to both the university and external communities

The position reports to the Director – Experiences, and is IN PERSON primarily based on the Tempe campus and will be expected to travel to other campus locations and throughout metropolitan Phoenix.

Full-Time/Part-Time

Full-Time

VP Code

EDUC OUTRCH & STDT SVCS

Grant Funded Position

This is not a grant funded position and is not contingent on future grant funding.

Salary Range

$42,000 per year

Close Date

18-October-2022

Essential Duties

• Work as part of a team to support Access ASU programs and goals
• Assist with coordinating, planning and implementing events
• Prepare and process administrative and financial paperwork and reports
• Assist with coordinating the logistical aspects of events including: reservations, food and catering, rental and vendor agreements, online registration, tracking registrants, ordering supplies and other administrative duties as assigned
• Deliver presentations to groups
• Communicate effectively both orally and in writing
• Use critical thinking to make decisions and/or analyze data
• Professionally represent department/program
• Work collaboratively across various departments within the University as well as with diverse populations and groups to achieve objectives
• Supervise, train, and develop student employees
• Coordinate communication and collaboration in support of Access ASU initiatives
• Gather, maintain, analyze, and submit data reports related to Access ASU
• Assist with tracking program expenditures where appropriate.
• Establish and maintain strong relationships with internal and external partners
• Travel to off-campus meetings and events regularly.
• Represent Access ASU at events and serve on various department and university committees
• Perform other duties as assigned.

DAYS AND SCHEDULE:
Work location is primarily in-person at the ASU Tempe campus.  The incumbent will be required to drive personal vehicle to other ASU campuses to perform work, and community events.

Work schedule will be flexible, depending on when programs are offered, to include nights and weekends. On days when programs are not offered, work schedule will be Monday – Friday 8 a.m.-5 p.m.

Minimum Qualifications

Bachelor’s degree in a field appropriate to the area of assignment AND three (3) years of related experience; OR, Any equivalent combination of education and/or experience from which comparable knowledge, skills and abilities have been achieved.

Desired Qualifications

• Experience working with middle or high schools and/or higher education.
• Experience working with college preparatory programs that serve first-generation and/or low-income students.
• Evidence of effective communication skills.
• Experience managing multiple projects and prioritizing workload.
• Demonstrated knowledge of basic computer skills, including use of MS Office applications (e.g., Word, Excel, PowerPoint, Publisher, Access, Outlook), social media (e.g., Facebook, Twitter, etc.), Google Drive and ASU computer systems (e.g., PeopleSoft, Salesforce, Canvas, etc.).

Working Environment

• Activities are performed in an environmentally controlled office setting
• Sit or stand for prolonged periods of time
• Use computers effectively – including inputting, reviewing and retrieving information, extended periods of viewing screen, and using mouse and keyboard
• Walk throughout campus for meetings or events, regardless of the weather
• Lift up to 35 pounds

Department Statement

Educational Outreach and Student Services (EOSS) is committed to enrolling all qualified students at Arizona State University and assisting them in their academic success. EOSS provides a broad range of services and support to students and prospective students ranging from outreach efforts with K-12 schools, orientation programs for new freshman, bridge programs to assist the transition to a university environment, and a wide variety of services, programs and activities for enrolled students. EOSS has direct responsibility for multiple departments across four campuses, some of which include the Dean of Students, University Housing, Health Services, Counseling Services, Disability Resources, the Memorial Union, TRIO programs, Sun Devil Fitness, Student Government, Student Media, Career Services, Access ASU and others.

ASU Statement

Arizona State University is a new model for American higher education, an unprecedented combination of academic excellence, entrepreneurial energy and broad access. This New American University is a single, unified institution comprising four differentiated campuses positively impacting the economic, social, cultural and environmental health of the communities it serves. Its research is inspired by real world application blurring the boundaries that traditionally separate academic disciplines. ASU serves more than 100,000 students in metropolitan Phoenix, Arizona, the nation’s fifth largest city. ASU champions intellectual and cultural diversity, and welcomes students from all fifty states and more than one hundred nations across the globe.

ASU is a tobacco-free university. For details visit https://wellness.asu.edu/explore-wellness/body/alcohol-and-drugs/tobacco

Arizona State University is a VEVRAA Federal Contractor and an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other basis protected by law.

Notice of Availability of the ASU Annual Security and Fire Safety Report
In compliance with federal law, ASU prepares an annual report on campus security and fire safety programs and resources. ASU’s Annual Security and Fire Safety Report is available online at https://www.asu.edu/police/PDFs/ASU-Clery-Report.pdf. You may request a hard copy of the report by contacting the ASU Police Department at 480-965-3456.

Relocation Assistance – For information about schools, housing child resources, neighborhoods, hospitals, community events, and taxes, visit https://cfo.asu.edu/az-resources .

Employment Verification Statement

ASU conducts pre-employment screening which may include verification of work history, academic credentials, licenses, and certifications.

Background Check Statement

ASU conducts pre-employment screening for all positions which includes a criminal background check, verification of work history, academic credentials, licenses, and certifications. Employment is contingent upon successful passing of the background check.

Fingerprint Check Statement

This position is considered safety/security sensitive and will include a fingerprint check. Employment is contingent upon successful passing of the fingerprint check.

Instructions to Apply

Application deadline is 3:00PM Arizona time on the date indicated.

Please include all employment information in month/year format (e.g., 6/88 to 8/94), job title, job duties and name of employer for each position.

Resume should clearly illustrate how prior knowledge and experience meets the Minimum and Desired qualifications of this position.

ASU does not pay for travel expenses associated with interviews, unless otherwise indicated.

Only electronic applications are accepted for this position.

IMPORTANT NOTE: What is the meaning of “equivalent combination” in the minimum qualifications? It means one year of higher education or 24 credit hours, is equal to one year of experience. For example, a four year Bachelor’s degree is equal to four years of experience.