Contracts and Grants Manager

Updated: Oct 11, 2022
Location: Irvine-Campus
Job Type:
Department: Accounting & Fiscal Services

Job Opening ID: 44074
Reports To: Director, Extramural Funds Accounting
Working Title: Contracts and Grants Manager
Department: Accounting & Fiscal Services
Bargaining Unit: 99
FLSA: Exempt
Payroll Job Code: 006216
Job Location: UCI Campus- Irvine
Percent of Time: 100%
Work Schedule: 8am-5pm
Employee Class: Career
 
Position Summary:
 
The Contracts & Grants Accounting (CGA) Office has campus-wide responsibility for the administration of all federal and private contract and grant funding received by UC Irvine, which in fiscal year 2022 totaled over $500M. CGA is responsible for supporting the Irvine campus with fund setup, preparing financial reports, ongoing analysis and reconciliation, interpreting policy, collecting reimbursable expenditures through billing and cash draw down, and closing out contracts and grants. CGA manages and coordinates campus-wide audits of contracts and grants performed by Federal and other external auditors, and develops responses to audit findings and corrective actions necessary to resolve audit issues. CGA is also responsible for providing systems, policies, procedures, and training campus-wide to facilitate the management of approximately 3,400 contracts and grants across campus. CGA provides education and outreach to the campus and is deemed to be the campus expert in the area of post-award financial management.
 
Supervises support staff working on grants or contracts according to Federal, State, University of California, and Sponsor established policies, practices and UCI defined internal controls. Receives pre-determined work that are subject to a moderate level of control and review of the Director. Exercises judgment within defined procedures and policies to determine appropriate action. Identifies risks and responds accordingly. Provides priority setting and workflow analysis. Uses advanced contracts and grants concepts to manage high volume and high complexity transactions including, but not limited to, the following: reviewing and approving award setups and award closeouts; coordinating and managing the cash management operations, invoicing and letter of credit drawdowns; coordinating and managing the outstanding A/R collections process, cash undistributed account, financial reporting and overhead reconciliation; responsible for monthly review and approval of Short Term Investment Pool (STIP); coordination and management of deposits for contracts and grants, various reconciliations and collections, and file room maintenance.
 
Compensation Range:
 
$89,000 – $100,200
 
Department Website:
 
https://www.accounting.uci.edu/
 
Required:
 
5 or more years of accounting for contracts and grants and post-award financial management, or related experience
Bachelor’s degree in related area and / or equivalent experience / training.
Ability to perform highly complex financial analysis and customized reporting. Thorough knowledge of contracts and grants transactions and applicable financial systems, as well as related policy, accounting and regulatory compliance requirements. Demonstrated advanced knowledge of generally accepted accounting, fiscal and reporting principles. Demonstrated advanced competence in the use of spreadsheet and database software in financial analysis, fiscal management and financial reports. Proficiency in use of common desktop / web applications. Strong interpersonal skills, service orientation, ability to multi-task effectively in a varied, high volume environment, judgment and decision-making, reasoning, ability to develop original ideas to solve problems, and effective verbal and written communication skills. Ability to manage high volume and complex transactions, such as: federal cash draws of funds, billing for contracts and grants, ACH and checks reviews and transfers, overhead adjustments, budget allocations, application of STIP to contract and grant funds, KFS documents establishing new awards and accounts, and other as required. Demonstrated knowledge of and ability to interpret and apply sponsor, institutional and departmental policies. Knowledge of current compliance regulations in all areas of research administration.
 
Preferred:
 
Thorough knowledge of Federal Acquisition Regulation, Code of Federal Regulations, sponsor-specific policies application of indirect cost rates and other complex concepts in financial research administration. Thorough knowledge of Federal, State, University, and Sponsor policies and their interpretations.
 
Special Conditions Required:
 
Must be willing to work early mornings, evenings, and/or weekends as necessary. Must have a valid CA driver’s license and participate in DMV Pull notice program Completes the assigned training timely and attends training workshops to enhance current and future career development. Participates in general staff meetings, campus workshops, and conferences.
 
Conditions of Employment:
The University of California, Irvine (UCI) seeks to provide a safe and healthy environment for the entire UCI community. As part of this commitment, all applicants who accept an offer of employment must comply with the following conditions of employment:

• Background Check and Live Scan
• Legal Right to work in the United States
• Vaccination Policies
• Smoking and Tobacco Policy
• Drug Free Environment

The following additional conditions may apply, some of which are dependent upon business unit or job specific requirements.

• California Child Abuse and Neglect Reporting Act
• E-Verify
• Pre-Placement Health Evaluation

Details of each policy may be reviewed by visiting the following page – https://hr.uci.edu/new-hire/conditions-of-employment.php
Closing Statement:
The University of California, Irvine is an Equal Opportunity/Affirmative Action Employer advancing inclusive excellence. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected categories covered by the UC nondiscrimination policy .
We are committed to attracting and retaining a diverse workforce along with honoring unique experiences, perspectives, and identities. Together, our community strives to create and maintain working and learning environments that are inclusive, equitable, and welcoming.
UCI provides reasonable accommodations for applicants with disabilities upon request. For more information, please contact Human Resources at (949) 824-0500 or eec@uci.edu .
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