Contracts and Grants Analyst

Updated: Sep 22, 2022
Location: Irvine-Campus
Job Type:
Department: Phys Sci Deans Office

Job Opening ID: 43117
Reports To: Assistant Contracts & Grants Manager
Working Title: Contracts and Grants Analyst
Department: Phys Sci Deans Office
Bargaining Unit: 99
FLSA: Non-Exempt
Payroll Job Code: 006205
Job Location: UCI Campus- Irvine
Percent of Time: 100%
Work Schedule: M-F, Hybrid Schedule
Employee Class: Career
 
Position Summary:
 
The School of Physical Sciences Contract and Grant Financial Management Team supports post-award analytical, financial, administration, and training activities for contract and grant funding, and budget development for SoPS faculty and their various research and instructional programs and initiatives. We manage funding (post-award) and closeout activities for federal, state, local, and private sponsors. We analyze research funding trends and sources, forecast, plan, and manage research portfolios and our daily activities involve reviewing proposals to ensure institutional compliance and program success; negotiating, administering, and monitoring contract and grant awards, including compliance with regulations, terms, and conditions; financial management and reporting; and sub award/subcontract issuance and administration.
 
Under general direction of the School of Physical Sciences (SoPS) Contract and Grant Assistant Manager, this entry-level position is responsible for the financial and administrative management of federal and private contracts and grants (approx. $5-$10 million) as well as other extramural funds that support various research and instructional programs within SoPS. As part of the School’s collaborative financial management team, incumbent has guided decision making authority, with policy analysis and interpretation, and problem solving responsibilities that require on-going interaction with all levels of university and agency faculty and staff. Incumbent develops and oversees research awards and transactions related to contract and grant management and maintains contract and grant records in compliance with institutional and research sponsor policies. Works on awards of moderate scope where analysis of financial information or reports requires review of a variety of factors (e.g. budgets, salaries, expenses, etc.). Fully analyzes problems, gathers data and information, and recommends solutions. Completes and approves transactions for signature by manager or other authorized institutional official.
 
Compensation Range:
 
$58,500 – $65,000
 
Department Website:
 
https://ps.uci.edu/deans-office
 
Required:
 
Minimum one year experience or equivalent combination of education/experience in finance/accounting.
Bachelor’s degree in related area and / or equivalent experience / training.
Ability to manage a high volume of transactions. Ability to independently develop innovative, logical solutions to difficult, unusual or first-time problems, and generate appropriate recommendations in response. Ability to maintain independent judgment; strong organization; communication skills; and a customer service focus across broad and diverse subject areas amongst heavy workload and often competing deadlines. Ability to perform complex financial analysis, planning, audit planning and preparation, rate analysis, cost/benefit analysis, research program fund administration, and customized reporting. Strong writing skills to draft persuasive text for variety of audiences while ensuring adherence to funding sponsor guidelines. Demonstrated knowledge of generally accepted accounting, fiscal and reporting principles. Demonstrated competence in the use of spreadsheet and database software in financial analysis, fiscal management and financial reports.
 
Preferred:
 
Maintains current knowledge of compliance regulations in all areas of research administration. Experience in finance/accounting within higher education Knowledge of applicable federal, state, local, sponsor and institutional regulations, policies, and guidelines. Experience working as part of a professional team, maintaining confidentiality, using discretion, and establishing and maintaining working relationships with staff, faculty, researchers, and students of various social, cultural, economic, and educational backgrounds. Knowledge of grant funding processes, procedures and techniques.
 
Conditions of Employment:
The University of California, Irvine (UCI) seeks to provide a safe and healthy environment for the entire UCI community. As part of this commitment, all applicants who accept an offer of employment must comply with the following conditions of employment:

• Background Check and Live Scan
• Legal Right to work in the United States
• Vaccination Policies
• Smoking and Tobacco Policy
• Drug Free Environment

The following additional conditions may apply, some of which are dependent upon business unit or job specific requirements.

• California Child Abuse and Neglect Reporting Act
• E-Verify
• Pre-Placement Health Evaluation

Details of each policy may be reviewed by visiting the following page – https://hr.uci.edu/new-hire/conditions-of-employment.php .
Closing Statement:
The University of California, Irvine is an Equal Opportunity/Affirmative Action Employer advancing inclusive excellence. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected categories covered by the UC nondiscrimination policy .
We are committed to attracting and retaining a diverse workforce along with honoring unique experiences, perspectives, and identities. Together, our community strives to create and maintain working and learning environments that are inclusive, equitable, and welcoming.
UCI provides reasonable accommodations for applicants with disabilities upon request. For more information, please contact Human Resources at (949) 824-0500 or eec@uci.edu .

 

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