Contract Specialist

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Type of Position:
Professional Staff – Project/Program Administration

Job Type:
Regular

Work Shift:
Day Shift (United States of America)

Sponsorship Available:

No

Institution Name:
University of Arkansas for Medical Sciences

The University of Arkansas for Medical Sciences (UAMS) has a unique combination of education, research, and clinical programs that encourages and supports teamwork and diversity. We champion being a collaborative health care organization, focused on improving patient care and the lives of Arkansans.
The safety of our team members at the University of Arkansas for Medical Sciences is our top priority. For this reason, successful applicants for this position must be fully vaccinated against Covid-19 or have an approved medical or religious exemption on file with our Student & Employee Health Services dept. UAMS will adhere to all federal, state and local regulations and will obtain necessary proof of vaccination prior to employment to ensure compliance.
 

UAMS offers amazing benefits and perks (available for benefits eligible positions only ):

• Health: Medical, Dental and Vision plans available for qualifying staff and family
• Holiday, Vacation and Sick Leave
• Education discount for staff and dependents (undergraduate only)
• Retirement: Up to 10% matched contribution from UAMS
• Basic Life Insurance up to $50,000
• Career Training and Educational Opportunities
• Merchant Discounts
• Concierge prescription delivery on the main campus when using UAMS pharmacy

Below you will find the details for the position including any supplementary documentation and questions you should review before applying for the opening.  To apply for the position, please click the Apply link/button.

UAMS is an Affirmative Action and Equal Opportunity Employer  of individuals with disabilities and protected veterans and is committed to excellence.  If you need a reasonable accommodation for any part of the employment process, please contact us by telephone at (501) 686-6432 and let us know the nature of your request. We will only respond to messages left that involve a request for a reasonable accommodation in the application process. We will accommodate the needs of any qualified candidate who requests a reasonable accommodation under the Americans with Disabilities Act (ADA).

At UAMS we value Diversity, Equity and Inclusion. Visit our website to learn more: https://ddei.uams.edu/

For general application assistance or if you have questions about a job posting, please contact Human Resources at askrecruitment@uams.edu .

Department:
FIN Finance SC Admin

Department’s Website:

Summary of Job Duties:
The Contract Specialist reports to the Director of Contract Services and is responsible for contract data file maintenance and contract price integrity. Coordinates and preforms analysis of product usage and pricing to optimize GPO, GPO Enhanced and Local Contracts and identify cost savings and expense reduction opportunities. Ensures standard methodologies for contract management, analysis and reporting are used to keep contracts and databases up to date and current. Assists with financial analysis, negotiations, and the execution of purchase agreements/contracts for the procurement of goods, services and equipment. Identifies cost savings, standardization and utilization opportunities.
Responsibilities:
• Manages a portfolio of contracts ensuring that all documentation is current, complete, accurate
and maintained in the appropriate databases.
• Manages the disposition of new and expiring contracts and changes to existing contracts.
Communicates changes as appropriate.
• Provides reports on contract status, contract spend, and identifies opportunities for contract
savings and improving contract penetration.
• Researches equipment, products and services as required, to maximize the Group Purchasing
Organization (GPO) and local contracts.
• Assists with the development and processing of Requests for Proposals (RFPs), and the
processing of vendor bids as directed.
• Reviews contracts to ensure compliance with Arkansas state law and recommends appropriate
changes.
• Provides analytical support for Supply Chain initiatives.
• Negotiates best price on all supplies, services and equipment as directed.
• Performs cost impact analysis as required. Maintains savings documentation on contracting
and savings initiatives.
• Performs audits on spend data, maintains reports results and follows action plans as
appropriate.
• Resolves pricing discrepancies with vendor and provides support to others with vendor
contract/pricing issues.
• Meets with suppliers to coordinate efforts for improved services and pricing. Serves as point of
contact for new vendor opportunities.
• Evaluates supplier performance through reviews and customer feedback. Resolves issues and
implements solutions to address negative supplier performance. Communicates performance
issues with suppliers and provides a schedule for resolution.
• Develops and maintains a positive relationship with suppliers and internal/external customers.
• May perform other duties as assigned

Qualifications:

Minimum Qualifications: 

• Bachelor’s degree in a related field or Associate’s Degree plus 2 years of procurement or relevant experience OR High School diploma or equivalent PLUS four (4) years of procurement or relevant experience.
• Knowledge of Microsoft Office
• Ability to work on a computer for 8 hours in an office setting
• Perform other office related tasks such as filing, record storage, etc.

Preferred Qualifications:

• Four years in healthcare contracts management, procurement, or financial analytics/auditing
• Intermediate to advance skills in MS Office
• Strong Excel and/or Access skills preferred

Additional Information:

Salary Information:

Commensurate with education and experience

Required Documents to Apply:

List of three Professional References (name, email, business title), Resume

Optional Documents:

Proof of Veteran Status

Special Instructions to Applicants:

Recruitment Contact Information:

Please contact askrecruitment@uams.edu  for any recruiting related questions.

All application materials must be uploaded to the University of Arkansas System Career Site https://uasys.wd5.myworkdayjobs.com/UASYS  

Please do not send to listed recruitment contact.

Pre-employment Screening Requirements:
Criminal Background Check

This position is subject to pre-employment screening (criminal background, drug testing, and/or education verification). A criminal conviction or arrest pending adjudication alone shall not disqualify an applicant except as provided by law. Any criminal history will be evaluated in relationship to job responsibilities and business necessity.  The information obtained in these reports will be used in a confidential, non-discriminatory manner consistent with state and federal law. 

Constant Physical Activity:
Manipulate items with fingers, including keyboarding, Repetitive Motion

Frequent Physical Activity:
Hearing, Sitting

Occasional Physical Activity:
Reaching, Standing, Stooping, Talking, Walking

Benefits Eligible:
Yes