Compliance Administrator Audit Support

McGill University

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Position Summary: 

Reporting to the Associate Director, Research Grants and Contracts, the incumbent is responsible for leading external sponsor audits. Is responsible for setting up comprehensive and well documented audit files in a shared environment for both auditors and internal staff. Works in partnership with the Faculties to retrieve all supporting documents within a short time-frame. Reviews all supporting documentation ensuring all information is obtained, clear and relevant, prior to submission to auditors. Ensures compliance with external sponsor policies and regulations as they relate to research grants. Together with the Faculties ensures proper controls are in place and adequate training is available for consistent application of Sponsor Guidelines.

Primary Responsibilities: 

  • Lead external audits by liaising with auditors, principal investigator(s), faculties
  • Design, implement, and maintain audit procedures 
  • Partner with faculties, departments, central units to obtain supporting documentation
  • Organize supporting documentation in a shared environment (OneDrive)
  • Obtain, analyze, and evaluate supporting documentation according to sponsor guidelines and record findings
  • Generate reports and present findings to management
  • Follow up on audit recommendations
  • Provide guidance to research community in the resolution of compliance issues
  • Provide pertinent, documented, and timely updates to concerned parties regarding changes in procedures or requirements
  • Collaborate in special projects

Other Qualifying Skills And/Or Abilities: 

Experience in all aspects of financial research administration with strong financial analytical skills. Self-starter with ability to administer and follow-up on multiple files and projects and ensure decisions are made promptly to minimize inefficiencies. Demonstrated ability to work in a PC environment using advanced spreadsheet skills, databases, e-mail, as well as experience with Minerva, Banner (FIS) and Crystal reports. Experience in troubleshooting, solving problems, taking initiative and prioritizing workload. Proven ability to work well under pressure to meet deadlines. Service-oriented with the ability to communicate well with other units. Audit experience is an asset.

Knowledge of French and English: McGill University is an English-language university where day to day duties may require English communication both verbally and in writing. The level of English required for this position has been assessed at a level # 4 on a scale of 0-4.

Minimum Education and Experience:

DEC III 3 Years Related Experience /

Hourly Salary:

(MUNACA Level H) $33.05 – $40.97

Hours per Week:

33.75 (Full time)


Associate Director Research Grants and Contracts

Position End Date (If applicable):

Deadline to Apply:


McGill University hires on the basis of merit and is strongly committed to equity and diversity within its community. We welcome applications from racialized persons/visible minorities, women, Indigenous persons, persons with disabilities, ethnic minorities, and persons of minority sexual orientations and gender identities, as well as from all qualified candidates with the skills and knowledge to productively engage with diverse communities. McGill implements an employment equity program and encourages members of designated groups to self-identify. Persons with disabilities who anticipate needing accommodations for any part of the application process may contact, in confidence, [email protected].

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