Collections Management Archivist

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Job Title:
Collections Management Archivist

Department:
Libraries Content and Access

The Collections Management Archivist, located within the Collections Management program of the Archival Technical Services unit at Ohio State University Libraries (University Libraries), leads complex archival description and processing projects, and manages archival materials logistics for the unit and partner units.

 

The Collections Management Archivist utilizes their archival processing experience, their thorough knowledge of archival standards and best practices, and their experience effectively leading and executing complex projects to manage processing of archival collections in a wide range of size, format, and complexity. This position actively supports the teaching and research objectives of University Libraries Special Collections by providing leadership to ensure timely completion of processing requests. The Collections Management Archivist completes routine processing activities independently, and leads projects to process collections collaboratively with colleagues across the Archival Technical Services unit.

The Collections Management Archivist also applies their archival knowledge and experience to successfully develop workflows and lead complex archival description creation, enhancement, and remediation projects.  The Collections Management Archivist collaborates with colleagues inside and outside of the Archival Technical Services unit to identify project prioritization and outcomes.

Additionally, the Collections Management Archivist manages archival materials logistics for the Archival Technical Services unit and partner units.  The Collections Management Archivist collaborates with colleagues across University Libraries to route collection materials between several storage and service locations.  The Collection Management Archivist records and maintains accurate shelving location information for Thompson Special Collections holdings, and plans and leads periodic shelf reading and shifting projects in designated storage areas.

The Collections Management Archivist assists in the supervision of student employees supporting the work of the Collection Management program, and collaborates with unit colleagues to provide training and feedback to student employees.

The Collections Management Archivist consistently demonstrates commitment to Ohio State University Libraries values and promotes an organizational culture of Discovery, Connection, Equity, Integrity, and Stewardship (https://library.osu.edu/strategic-directions) as well as dedication to advance the work of the Archival Technical Services Unit.  All other duties as assigned.

Required Qualifications:

Master’s degree in a relevant field focusing on archives, or equivalent combination of education and experience. Minimum of 6 years’ experience processing archival collections, including demonstrated experience successfully processing collections of high complexity. Demonstrated experience applying the standards and best practices of the archival profession to develop plans for and manage the execution of all phases of archival description projects of varied size and complexity, especially projects focused on enhancement and/or remediation. Demonstrated ability to provide effective training for archival tasks, including the ability to effectively hold others accountable for completing these tasks with a high degree of accuracy. Demonstrated ability to work effectively in a highly collaborative environment.

Desired Qualifications:

Experience supervising student employees, interns, volunteers (or an equivalent level of supervision), preferably in an archival setting. Experience leading or participating in storage management operations for archival materials.

Additional Information:

About the Department:

The Archival Technical Services unit at The Ohio State University Libraries is comprised of two program areas: Intake & Accessioning and Collections Management. The unit is responsible for a broad range of archival activities, including, but not limited to: accessioning; creating, remediating, and maintaining archival description; processing; creating and maintaining appropriate materials housing; facilitating storage and retrieval of materials; managing archival projects; and coordinating archival operations and logistics in support of this work. 

The Collections Management Archivist is positioned in the Collections Management program area of the Archival Technical Services unit.  The Collections Management program works collaboratively to execute archival projects of varied size and complexity, including full archival processing, preliminary processing, archival description remediation and/or enhancement, storage and physical inventory management, and various other projects that support the lifetime custodial needs of archival materials held by the Libraries’ Special Collections units.

 

The Archival Technical Services unit has direct responsibility for archival technical services activities for Thompson Library Special Collections units (Rare Books and Manuscripts Library, Jerome Lawrence and Robert E. Lee Theatre Research Institute, Hilandar Research Library) and Archives units (University Archives, Ohio Public Policy Archives, Byrd Polar and Climate Research Center Archives), and collaborates with the Billy Ireland Cartoon Library and Museum on selected activities for their holdings.

Application:

Please submit cover letter and resume with the online application. This posting will close on October 31, 2022.

University Libraries is committed to building a diverse, equitable and inclusive environment for people of all backgrounds and ages. We are taking steps to meet that commitment and especially encourage members of under-represented communities to apply, including but not limited to women, people of color, LGBTQ+ people, veterans and people with different abilities. We know there are great candidates who have backgrounds less traditional to our field of work—if that’s you, please apply and tell us about yourself.

Do you have questions about the position, search process, Ohio State, or other questions? Submit your questions at http://go.osu.edu/ats-recruitment-questions and a member of the search team will respond.

Location:
Thompson Library (0050)

Position Type:
Regular

Scheduled Hours:
40

Shift:
First Shift

Final candidates are subject to successful completion of a background check.  A drug screen or physical may be required during the post offer process.

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