Clinical Research Coordinator

Staff – Non Union

Job Category
Non Union Technicians and Research Assistants

Job Profile
Non Union Salaried – Research Assistant /Technician 3

Job Title
Clinical Research Coordinator

Department
Lunken Laboratory Department of Paediatrics Faculty of Medicine

Compensation Range
$4,434.02 – $5,228.81 CAD Monthly

Posting End Date
April 6, 2024

Note: Applications will be accepted until 11:59 PM on the day prior to the Posting End Date above.

Job End Date

Apr 30, 2025

This offer is conditional upon successful completion of a Criminal Record Check.

This position is located within a health-care facility, therefore, the successful candidate will be required to provide verification of full vaccination against Covid-19 provided prior to the start date, as required by a provincial health mandate.

Note: Only the Full Time Compensation Range is displayed on the job posting details advertised on the UBC Career sites.

At UBC, we believe that attracting and sustaining a diverse workforce is key to the successful pursuit of excellence in research, innovation, and learning for all faculty, staff and students. Our commitment to employment equity helps achieve inclusion and fairness, brings rich diversity to UBC as a workplace, and creates the necessary conditions for a rewarding career. 

JOB SUMMARY

The clinical research coordinator will support the IBD Centre of BC Translational Research Team (https://www.ibdcentrebc.ca ) and the Lunken Lab at BC Children’s Hospital Research Institute (https://www.bcchr.ca/glunken ) to undertake studies which focus on optimizing medical and dietary therapies for inflammatory bowel disease (IBD) patients. The Translational Research Program at the IBD Centre of BC is led by Dr Genelle Lunken who works very closely with the IBD Centre of BC founders and gastroenterologists, Drs Brian Bressler, Greg Rosenfeld, Astrid Williams, and Yvette Leung.

There is potential for the term of this position to be extended beyond one year.

ORGANIZATIONAL STATUS

The successful candidate will report to the IBD Centre of BC Translational Research lead to fulfill research-related responsibilities in a professional and ethical manner. The research coordinator will also interact with IBD Centre of BC Research Team members, members of the Lunken Lab, nurses, administrative staff, psychologists, dietitians, and the Director of Operations as well as IBD patients. Additionally, the research coordinator will have contact with internal and external collaborators, UBC finance departments and ethics boards.

Office space at BC Children’s Hospital Research Institute will be provided. Flexibility in work hours may be required. Strong communication and interpersonal skills are essential.

WORK PERFORMED

Tasks include:

• Preparation of study documents including ethical submissions, regulatory documents, clinical study agreements, and hospital research approvals; supervise trainees and fellows to submit REB documents for studies; maintain accurate records of REB approvals, submit renewals and amendments as required.

• Work with individual investigators, fellows, and graduate students to implement and run new studies.

• Participate in hiring and supervision of research assistants and/or undergraduate co-op students to carry out research studies.

• Design and develop study data collection forms for implementation on REDCap or other related programs.

• Identify, consent, recruit, and follow-up study participants, perform study specific assessments, educate, and advise patients regarding protocol requirements.

• Complete financial tasks related to project-specific grants, such as requesting quotes, generating invoices and payment requisitions for internal and external study sites.

• Maintain study related documents in regulatory/study binder ensuring accuracy and completeness.

• Assist the Translational Research lead in assessing study feasibility.

• Help maintain databases which capture clinical, microbiome and dietary intake information from IBD patients.

• Develop study advertisement, promotional and instructional material for study participant recruitment.

• Perform data collection and entry in a timely and accurate manner.

• Ensure that all aspects of study are performed within International Conference on Harmonization (ICH), Good Clinical Practice (GCP) and Tri-Council guidelines, as well as institutional, site and study specific Standard Operating Procedures (SOPs).

• Assist in developing and maintaining study and laboratory SOPs.

• Prepare and organize materials (e.g., documents, collection kits) for initial and ongoing patient follow up study visits.

• Assist in data analysis and preparation of abstracts and manuscripts for publication for research projects.

• Contribute to grant submissions by revising applications, comparing materials to grant guidelines, contacting co-investigators, collecting documents, tracking deadlines, completing research project information forms, and obtaining signatures.

• Coordinate and balance complex schedules to arrange study team meetings, as well as meetings with internal and external collaborators.

• Work with investigators to generate study reports and meeting agendas, distribute meeting materials, and generate meeting minutes.

• Organize and lead research meetings within the IBD Centre of BC and Lunken Lab on a fortnightly or monthly basis, or more frequently as needed.

• Assist in the set up and management of a patient sample biobank within the Lunken Lab.

• Performs other related duties as required.

CONSEQUENCE OF ERROR

Accuracy, timeliness, and sound judgment are required to maximize effectiveness of the research program. The individual will need to exercise independent judgment and feel comfortable working with a large and diverse team including physicians, nurses, allied health personnel, trainees, and administration staff. Exercising poor judgment and lack of appropriate consultation with other team members can adversely affect the productivity of the research program and might lead to concerns about research credibility or compromise the team’s ability to secure funding for future projects or engage in multi-site projects.

SUPERVISION RECEIVED

The individual will work independently under the directions of the IBD Centre of BC Translational Research lead, as well as individual investigators within the IBD Centre of BC.

SUPERVISION GIVEN

The individual will provide supervision and guidance to research assistants, fellows, graduate students, undergraduate co-op or directed studies students, volunteers, and other members of the research team.

MINIMUM QUALIFICATIONS

• Undergraduate degree in a relevant discipline. Minimum of two years of related experience.

• Willingness to respect diverse perspectives, including perspectives in conflict with one’s own.

• Demonstrates a commitment to enhancing one’s own awareness, knowledge, and skills related to equity, diversity, and inclusion.

PREFERRED QUALIFICATIONS

Bachelor’s degree in a health discipline (e.g., dietetics, nursing, physical therapy, occupational therapy, psychology, pharmacy, health sciences or equivalent). A graduate degree in a health-related field or equivalent qualifications is preferred. Experience in clinical research, as a coordinator or research assistant or the equivalent combination of education and experience preferred. Recent experience in a university or clinical research environment is preferred. Certification with Certified Clinical Research Professional (CCRP) or Certified Clinical Research Associate (CCRA) is an asset. Completion of relevant clinical research courses or tutorials (i.e., TCPS 2, GCP, UBC REB) is also an asset.

Knowledge, Skills, & Abilities:

• Ability to communicate effectively verbally and in writing.

• Effective interpersonal and problem-solving skills, and the ability to participate in a collegial manner with the team.

• Ability to perform technical writing and editing duties.

• Ability to develop and work with large clinical (e. g. registry data), research or administrative databases.

• Ability to effectively use MS Word, Excel, Outlook, Internet searches at an advanced level; experience with REDCap is an asset; experience with statistical software is an asset.

• Effective critical thinking skills and understanding of complex data management principles.

• Ability to maintain accuracy and attention to detail.

• Ability to work effectively independently and in a team environment.

• Ability to prioritize and work effectively under pressure to meet deadlines.

• Ability to manage multiple tasks and assignments.

• Ability to determine the nature and urgency of inquiries and issues, and triage appropriately.

• Ability to supervise/mentor research assistants, undergraduate and graduate students.