Clerical Officer

The Finance Service invites applicants for a permanent Clerical Officer to join its busy Team supporting the operations for the Estate and Campus Service. You will work closely with the Team Managers and other team members to undertake a variety of financial processing, monitoring and reporting tasks, sharing responsibility for providing a flexible and responsive finance service across a range of locations based on operational requirements.

You will be educated to GCSE level (minimum of 5 at grades A* – C, incl. English and Maths) or NVQ level 2 (or equivalent) in a relevant subject area.  You will also have excellent communication and organisational skills. You will be able to work on your own initiative and as part of a large busy team. Good IT skills and knowledge of Excel and Word is essential. You will be a highly motivated, committed, effective and supportive team member able to work flexibly, quickly and accurately to tight deadlines.
This role will be located on campus at Bangor. Through our Dynamic Working framework, there will also be the option to spend some time working remotely (although remaining in the UK) to support work life balance, which will be discussed further with candidates at interview.

Applications will also be considered to carry out this role on a part-time or job share basis.

The ability to communicate effectively in Welsh is a desirable requirement of this role. The successful candidates will be expected to commence as soon as possible.

Informal enquiries can be made by contacting: Alison Armstrong, Senior Accountant, e-mail: [email protected], tel: (01248) 382169
Committed To Equal Opportunities

Purpose of the Job

To work as a member of a team with shared responsibility for providing a flexible and responsive finance service including being the first point of contact for routine enquiries, primarily covering purchasing and the purchase ledger. To contribute to the development and embedding of new workflows and working practices within the team  

Main Duties and Responsibilities

Generic Duties (appropriate to Grade)

• Work closely with the Team Managers and other team members to undertake a variety of financial processing, monitoring and reporting tasks sharing responsibility for providing a flexible and responsive finance service across a range of locations based on operational requirements.
• To be an active member of the Finance function, building & maintaining good working relationships with other teams across the service to ensure an understanding of priorities and impact across the different areas of the service.
• Completes work in an accurate and timely manner and financial data is processed and reported on in accordance with statutory and University requirements.
• Contribute to the development of, and work to, agreed service standards for the team

Specific Functional duties

• In liaison with the Team Managers plan to support the delivery of a variety of financial administration activities.
• Provide day to day transactional purchasing support to Academic/Professional and Commercial Services staff in accordance with the University’s Procurement, Payroll and Income Procedures.
• Prepares and checks data received from Academic/Professional/Commercial Services for entry to the Agresso
• Prepares invoice and expense claims, matches to authorised orders, checks and codes invoices.
• Prepares Payroll timesheets, checks against payroll records and enters data to central systems.
• Prepares Banking Summaries from catering outlets.
• Undertake the receipt, recording, storage and delivery/notification of Goods Inwards.
• Raises purchase orders and undertake ordering if required.

Other Duties and Responsibilities

• The post holder will be expected to participate in performance review and developmental activities.
• The post holder will be expected to comply with the University equal opportunities policies, Dignity at Work and Study Policy and the University’s Welsh Language Scheme.
• The post holder has a general and legal duty of care in relation to health, safety and wellbeing and must take all reasonable steps to ensure a safe and healthy working environment for him/herself and for other members of staff, students and visitors affected by his/her actions or inactions.  The post holder is also required to comply with all applicable health and safety policies, procedures and risk assessments.
• The post holder must comply with relevant legal and financial policies and procedures and be aware of their responsibilities in terms of the legal requirements of their posts.

Person Specification

Qualifications/Knowledge and Experience

Essential 

• Minimum of 5 GCSEs at grades A* – C (incl. English and Maths) or NVQ level 2  (or equivalent) in a relevant subject area.
• Evidence of high level of expertise in the use of Microsoft Excel and computer based accounting systems.
• Experience of working well in a team and on own initiative.

Desirable

• NVQ Level III in a relevant subject area.
• Experience of working in a busy finance office and meeting operational deadlines.
• Experience in supplying information on routine welfare issues to students.
• Experience in providing accurate and appropriate advice, sympathetically and confidentially.

Skills/Abilities  

Essential

• Ability to manage a large workload and maintain a high degree of accuracy.
• Ability to analyse data and attention to detail.
• Effective verbal and written communication skills, ensuring responses are appropriate to queries and requests and that information is conveyed accurately and promptly in a well structured, clear and concise manner and provided in a suitable format.
• Effective customer service skills, able to adapts the service to customer need (where possible) and identify ways of improving standards.

Desirable

• Ability to understand, use and explain technical terms commonly used in own area of work.
• Has accurate and up to date knowledge of own and related areas of work.
• Ability to communicate through the medium of Welsh.

General

The University is committed to supporting and promoting equality and diversity and to creating an inclusive working environment. We believe this can be achieved through attracting, developing, and retaining a diverse range of staff from many different backgrounds.  We strive to develop a workforce from all sections of the community regardless of sex, gender identity, ethnicity, disability, sexual orientation, trans identity, relationship status, religion or belief, caring responsibilities, or age. We promote and facilitate the use of the Welsh language through our progressive Welsh Language Policy. We comply with the Welsh Language Standards and are committed to equality of opportunity. You are welcome to apply for any job in English or Welsh and all applications submitted will be treated equally.

We are a member of Advance HE’s Athena SWAN Gender Equality charter and hold a Bronze award in recognition of our commitment to and progress towards gender equality within the University’s policies, practices, and culture. We are proud to be a Disability Confident employer.

All members of staff have a duty to ensure their actions are in line with the overall environmental aims of the University and minimise their environmental impact.

All offers are made subject to proof of eligibility to work in the UK and receipt of satisfactory references. 

All candidates must meet the requirements of UK ‘right to work’ requirements *** If you require Home Office permission to work in the UK, or need to switch your visa status in order to take this job  we recommend you use the following link to information about the routes into employment and to check eligibility requirements:  https://www.gov.uk/browse/visas-immigration/work-visas

Please note that we are unable to employ anyone who does not have the right to live and work in the UK legally.   When applying for this post you will be required to explain the basis upon which you believe you will be able to live and work in the UK legally on the commencement date of the role should your application be successful.

Please note that, in the event of applications being received from candidates on the University’s Redeployment Register with a reasonable skills match to the post specification, these applicants will be given prior consideration.