Clerical Aide

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Work type:Support Staff
Pay Grade: 00
Major Administrative Unit / College: College Of Osteopathic Medicine
Department: Radiology Osteopathic Medicine 10034711
Sub Area: CT- Clerical Tech.
Salary: Pay Commensurate with Experience
Location:East Lansing
Categories:On-Call

Position Summary(Basic Job Function)

This a temporary or on-call position. Provides clerical support. Responsibilities may include secretarial, receptionist, bookkeeping, information processing or related clerical tasks. Temps On-Campus: includes College of Human Medicine, the College of Osteopathic Medicine at Detroit Medical Center, and the College of Osteopathic Medicine at Macomb University CenterTerm. On campus temps can work six (6) months then terminate for three (3) months or switch to an oncall. Off campus temps can continuously work nine(9) month appointment with a one (1) week break in between. On-Call allowed to work up to 40 hours/week for three (3) months then must be moved down to 19 hours/week and cannot work more than 520 hours in any six (6) month period.

Unit Position Summary

The successful candidate will assist in Department of Radiology Business Office Operations, including but not limited to; answering and directing phone calls; sending, receiving and sorting mail and packages; financial review and record keeping; assisting with travel planning and reimbursement; sweeping, vacuuming, and otherwise maintaining the cleanliness and organization of building areas as needed.  Work will be performed on site at the Radiology Building, East Lansing campus.

Pay: $18.00 per hour

Schedule: Office hours are Monday through Friday, 8am to 5pm.  Up to 20 hours per week, min. 15 hours per week.  Consistent schedule expected with flexibility for planned variations.  Preference for candidates with availability to cover;

• Opening (8am) through lunch (1pm)
• Lunch (12noon) through closing (5pm)
• Fridays
• Mondays

Essential Job Functions

Front Office Support – 25%

• Staff front reception desk, first point of contact for guests
• Answer department phone line and transfer calls appropriately
• Sign for, check, sort, and organize packages and mail
• Clean and maintain building common areas

Financial and Business Office Support – 75%

• Participate in month end analysis to summarize, reconcile, and report financial data
• Train in and use university financial and travel systems
• Audit, organize, maintain, and dispose of department paper and electronic records
• Provide training and guidance on travel expense reimbursement, serving as primary contact for assisting department faculty and staff.
• Print, Scan, Sort, and otherwise prepare documents

This job description is not all inclusive. Employee may required to perform other related duties to meet the ongoing needs of the organization.

Desired Qualifications

• Ability to MSU Employment Standards as determined by a HireRight Criminal Background Check
• Must be available for in person shifts to assist with front office coverage
• Familiar with Microsoft Office Applications and be able to train to mid-intermediate level
  • Outlook, Word, Excel, Onedrive, Teams, Onenote
• Experience working in an office setting with responsibilities in reception and accounting clerk roles

Equal Employment Opportunity Statement

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, citizenship, age, disability or protected veteran status.

Required Application Materials

• Current Resume
• Cover Letter

Together-we-will Statement

The university is requiring all MSU students, faculty and staff to be vaccinated against COVID-19 with limited exceptions. Learn more at: https://msu.edu/together-we-will/

Work Hours

ON-CALL

Website

radiology.msu.edu

Advertised:Sep 23, 2022 Eastern Daylight Time
Applications close:Oct 10, 2022 Eastern Daylight Time