CEO Assistant & Lead Office Management

Job title:

Company

Constantia Flexibles

Job description

Duties & Responsibilities:

Calendar Management: Manage a complex & demanding schedule (different time zones) and coordinating meetings
Travel Management: Manage travel arrangements and travel expenses
Correspondence: Draft/proofread variety of documents, incl. correspondence, reports, and presentations
Project Management: Assist with special projects, as assigned, and provide administrative support for various initiatives
Relationship Management: Build & maintain strong relationships with internal & external stakeholders
Confidentiality: Handle highly sensitive and confidential information with discretion
Leading the Assistance pool & Office Management team, development talks with Assistants and Office Manager
Preparing ExCom and Supervisor Board Meetings (collecting topics/distribute agenda & Presentations) via Brainloop Service

Requirements:Professional experience:

Completed Higher Education in Business Administration, International Economics or relevant studies
Very good organizational skills
Excellent communication and advisory skills as well as stakeholder management skills (C-Level)
Fluency in Business English (written & verbal)
Ability to work in a dynamic environment and manage multiple (ad hoc) tasks at the same time
Min. 5 years of experience in a similar position, preferably in an international company
Experience in working with C-Level positions.
Experience in dealing with confidential information (personal & business)

Personal profile:

Excellent communication skills (active-listening & understanding the needs of the other side)
Customer oriented personality
Detail oriented personality
Resilience when working under time pressure and with multiple tasks

Offer/Benefits:

Access to corporate trainings and courses
Meal vouchers – € 7,00 per day, canteen at the office location
Annual transportation ticket for the city of Vienna
Job with purpose and impact
Healthcare support e.g. regular company doctor visits
Flexible working hours
Safe workplace in a stable industry
International career opportunities

Start date: asap
Working hours: Fulltime (38,5h/ per week)
Hybrid way of working: Office/Home Office

The minimum annual gross salary according to the applicable Collective Bargaining Agreement amounts to € 54.727,68 plus overpayment (for full time). The overpayment depends on the qualifications of the jobholder.Duties & Responsibilities:Requirements:Offer/Benefits: