CCCM Project Assistant – Site maintenance

Job Purpose:

Under the direct management of the CCCM Project Officer. CCCM Project Assistant – Site maintenance is responsible for support daily site improvements and maintenance activities that made by contractors / suppliers / CFW workers in the camps under CCCM project in Idleb – KAJ.

Chain of Command:

Under the authority of:

CCCM Deputy Project Manager and CCCM Project Officer

Line Management:

CCCM Monitor.

Working Relations:

Internal:

• Protection CFM Assistant – CCCM
• DPM – CCCM
• CCCM database officer
• Logistics focal point
• CCCM Assistant – Mobilization
• MEAL focal point
• Access/PR focal point

External:

• Camp Management units
• Camp committees
• Contractors / suppliers
• Other Stakeholders (Humanitarian NGOs, local authorities)

Objectives:

To support and contribute to site improvement and site maintenance component in CCCM activities in the field. This includes participation in site maintenance assessment, analyses data and defines tailored intervention. It also involves preparing BOQs, drawings and site maintenance ToRs, CFW tools identification, service contracting technical supervision, service monitoring of all maintenance activities.

Duties and Responsibilities:

• Conducting technical assessments for site maintenance activities considering safety audit and services monitoring outputs using developed tools including FGDs, KIIs and observations.
• Preparing BOQs, engineering studies, scope of works and drawings using engineering applications and then submit them to CCCM project officer.
• Supervise implementation of site maintenance activities conducted in the camps both through CFW laborers and service contractors.
• In collaboration with CCCM project officer, evaluate the potential technical offers that provided by suppliers.
• Ensure proper management of the CFW and maintenance materials as instructed by the CCCM project officer in collaboration with the logistics department.
• Provide daily supervision for the CCCM CFW team for the activities in the assigned camps.
• Supervision of contractors and engage with communities and ensure the best use of available resources.
• Provide training to all relevant beneficiaries / CFW participants to ensure the safe and appropriate use of facilities/maintenance works installed.
• Supervise and lead all CFW stages including announcement, registration, verification, selection and implementation.
• Collaborate closely with other ACTED’s teams and/or activities operating in the camps.
• Ensure that all the needed administrative documentation is scanned and filed monthly.
• Submit daily/weekly, monthly and close out reports to CCCM project officer.
• Report and flag all site maintenance needs from camps to CCCM project officer.
• Perform any additional task as requested by the line Manager.

Key Performance Indicators:

• Conduct site maintenance assessments in 4 camps till end of Dec 2024
• Prepare 4 BOQs and order forms for rehabilitation service contracting with drawings and site maintenance ToRs.
• Completed technical supervision for site maintenance activities in 4 camps.
• Implement CFW activity in 4 camps till the end of Dec 2024.
• Contributed to 4 rounds of Suppliers technical evaluation.
• Establish and update geo maps for 4 camps.

QUALIFICATIONS:

Essential:

• Bachelor’s degree in civil engineering.
• At least 3 years of total work experience in humanitarian organizations.
• Minimum 2 years working in a humanitarian organization in (CCCM, WASH, Shelter, emergency).
• Good experience in engineering applications, including AutoCAD.

Preferred:

• Proven experience in project management.
• Previous experience in construction and maintenance projects
• Previous experience in camp settings
• Work knowledge of English (written and spoken).
• Fully computer literate (Microsoft Office included Excel)
• Experience in CCCM, shelter, or construction projects is highly preferred.
• Experience working in camp settings is highly preferred.
• Good interpersonal and teamwork skills, working as a team member.
• Good negotiation skills and coordination skills with several actors.
• Good understanding of SPHERE standards and environmental protection considerations.
• Flexibility and ability to work under pressure.
• Good organizational and prioritization skills.