Campus Art Collection Registrar

28-Oct-2022

Provost’s Office – Administration

77554BR

University Job Title

Registrar, Museum

Bargaining Unit

None – Not included in the union (Yale Union Group)

If Fixed Duration, Period

3 years from date of hire

If Fixed Duration, is continuation possible?

No

Other Fixed Duration Date

03-Nov-2025

Compensation Grade

Galleries & Museums

Compensation Grade Profile

Registrar Museums (24)

Wage Ranges

Click here to see our Wage Ranges

Work Location

Central Campus

Worksite Address

1111 Chapel Street
New Haven, CT 06510

Work Week

Standard (M-F equal number of hours per day)

Searchable Job Family

Museum/Curatorial

Total # of hours to be worked:

37.5

Position Focus:

This new position of Campus Art Collection Registrar will manage Yale University’s collection of art and artifacts, separate from the University’s museums’ and libraries’ collections. Demonstrating experience in museum registration standards and independent initiative, as well as experience with university or college settings, the position will be responsible for all aspects of collections care for these objects located throughout campus. The Campus Art Collection Registrar will provide leadership and work collaboratively with members of the Yale community to document, research, and preserve the Yale University campus art collection. Establish standards and policies to ensure the safety and preservation of collection objects. Collaborate with museum colleagues within Yale and outside the institution. Initiate and complete an inventory of all known objects on campus.  Develop an inventory policy.  Conduct a complete physical inventory of the collection.  Research, catalogue and photograph the collection.  Create, maintain, and enforce a collections management policy. Manage preservation, access to, and registration of the collection, including assessing conservation needs and direct conservation.  Responsible for the installation of collection objects in campus spaces and offices.  In efforts to strengthen record keeping, will initiate, maintain, and augment an online database for collection records and work with, among others, the YUAG Registrar’s Office and the University Archives to reconcile documentation, including paper and electronic records for objects that share data records with the museum and/or the library. The Campus Art Collection Registrar has the authority to make decisions about the contracting of art handlers/shipping companies to use for collection objects packing, crating and movement; appropriateness of security and environmental conditions in offices to display of artwork and storage; collections’ management tools to be used; management of assigned budget.  The Campus Art Collection Registrar will partner with the Advisory Committee on the Campus Art Collection about the policy for collection, disposal of works, and safe methods for handling and installation of artworks in the Campus Art Collection.

Essential Duties

1. Establishes and implements policies and procedures concerning art registration, transportation, and insurance of the collection and loans. 2. Organizes and supervises the proper handling, packing, and unpacking of art objects. 3. Participates in decisions concerning conservation and preventative care of works of art. 4. Oversees incoming long-term loan program related to the permanent collection. 5. Travels both domestically and abroad to ensure safe transportation of works of art; determines the arrangements and methods necessary for transporting fragile and irreplaceable works of art. 6. Supervises maintenance of records to provide information on collections; inspects and maintains inventory of objects on exhibition, and in storage, in transit, or on loan. 7. Authorizes and issues contracts, loan agreements, receipts, insurance certificates, and other forms used in collection management. Manages legal documentation for the collection; deeds of gift, appraisals, recommended for accession forms, processes incoming gifts and purchases, and oversees associated files. 8. Oversees the scheduling of outgoing loans and incoming exhibitions, oversees insurance policies for the collection and for objects on loan, both incoming and outgoing. 9. Oversees financial matters concerning insurance, packing, and shipping; prepares budgets for exhibitions, special projects, and incoming and outgoing loans. 10. Supervises staff; exempt and non-exempt employees, students and volunteers. 11. May perform other duties as assigned.

Required Education and Experience

Bachelor’s Degree in Art History or related field and four years’ experience at the Assistant Registrar level in a museum or gallery or an equivalent combination of education and experience.

Required Skill/Ability 1:

Ability to work with a large and diverse university community with diplomacy and an authoritative presence.

Required Skill/Ability 2:

Demonstrated ability with art handling.

Required Skill/Ability 3:

Ability to problem solve and exercise independent judgement.

Required Skill/Ability 4:

Demonstrated ability with relational databases, spreadsheets, and digital imaging. Proven record of excellent organizational skills and attention to detail. Accuracy with data is essential.

Required Skill/Ability 5:

Ability to work with minimal supervision. Ability to remain focused while performing repetitive tasks and to recognize errors. Ability to manage multiple priorities, concentrate, and prioritize work.

Preferred Education, Experience and Skills:

MA in art history, American history, museum studies or related field. 4 years of related collections experience.

Weekend Hours Required?

Occasional

Evening Hours Required?

Occasional

Background Check Requirements

All candidates for employment will be subject to pre-employment background screening for this position, which may include motor vehicle, DOT certification, drug testing and credit checks based on the position description and job requirements. All offers are contingent upon the successful completion of the background check. For additional information on the background check requirements and process visit “Learn about background checks” under the Applicant Support Resources section of Careers on the It’s Your Yale website.

COVID-19 Vaccine Requirement

Thank you for your interest in employment at Yale University. Please also note that the university has a COVID-19 vaccination and booster requirement for all students, staff & faculty which is described in the COVID-19 Vaccine Program. As you search our open positions, you will see that all postings list their on-site addresses which gives more detail on the on-campus work location of the role.

Posting Disclaimer

The intent of this job description is to provide a representative summary of the essential functions that will be required of the position and should not be construed as a declaration of specific duties and responsibilities of the particular position. Employees will be assigned specific job-related duties through their hiring departments.

EEO Statement:

University policy is committed to affirmative action under law in employment of women, minority group members, individuals with disabilities, and protected veterans. Additionally, in accordance with Yale’s Policy Against Discrimination and Harassment, and as delineated by federal and Connecticut law, Yale does not discriminate in admissions, educational programs, or employment against any individual on account of that individual’s sex, sexual orientation, gender identity or expression, race, color, national or ethnic origin, religion, age, disability, status as a special disabled veteran, veteran of the Vietnam era or other covered veteran.

Inquiries concerning Yale’s Policy Against Discrimination and Harassment may be referred to the Office of Institutional Equity and Accessibility (OIEA).

W.L. Harkness Hall, 3rd Floor, Room 303

100 Wall Street, New Haven CT 06511

203-432-0849

[email protected]

Note

Yale University is a tobacco-free campus