Campus Administrator, Katherine

About Flinders

Our bold vision, captured in our Strategic Plan: making a Difference: The 2025 Agenda, is to be internationally recognised as a world leader in research, an innovator in contemporary education, and the source of Australia’s most enterprising graduates.

To realise this ambition, we recently made a significant organisation change to a six College structure with a professional staff and services alignment.

We recognise the key to our success is exceptional people and we’re seeking an outstanding individual to join the team of our transformed university.

Employment Type:

Fixed Term (Fixed Term)

Position Summary

Availability:
Fixed term until Dec 2024 Full-Time
Compensation:
Higher Education Officer Level 5
Salary Range:
$74,270 – $81,966 p.a.
Reporting to:
Director, Katherine Campus
College of Medicine and Public Health

Key Position Responsibilities

• Assisting the Director, Katherine Campus in relation to resources and management of assets.

• Supervising other administrative staff at the Katherine campus.

• Managing the usage and scheduling bookings for on-site facilities (such as Simulation Clinical Skills Lab);

• Providing autonomous management of administrative functions including:

  • Planning, facilitating functions and catering when required.

  • Minute taking, distribution of minutes and providing general correspondence to staff. Ensure meeting items are actioned or followed up.

  • Administration of student accommodation including bookings, organising cleaning and managing or escalating issues with accommodation to the Property Manager, Rural and Remote Health.

  • Stock control and purchasing stores and equipment as required.

  • Maintaining contact management systems and arranging security access cards as required.

• Developing, implementing, monitoring and reviewing administrative systems in accordance with Flinders policy and procedures in order to provide an efficient campus and to help consolidate the network of campuses across the Top End region, and across the NT ;

• Providing general reception services for all staff, students and visitors;

• Providing WHS and general induction/ orientation (to Katherine Campus and when necessary the town of Katherine), to students, visitors and new and ongoing academic and general staff.

• Providing administrative support to academic staff including correspondence, data entry and analysis, to support the research activities of the Katherine Campus;

• Liaising with students, clinical teachers, administrators and academics to ensure an efficient and effective delivery of the clinical placements, academic programs and research projects of the Katherine Campus;

• Providing student support and establishing a robust communication system with students and course coordinators to inform program changes in a timely manner and be the point of contact between students and academics.

• Acting as the WH&S and First Aid officer for the Katherine Campus;

• Any other responsibilities in line with the level of the position as assigned by the Supervisor and/or the University.

Key Position Capabilities

• Completion of a diploma or degree qualification in a relevant field OR an equivalent combination of experience and/or education and/or training.

• Well-developed organisational and administrative skills with demonstrated ability to prioritise work, meet deadlines and use initiative in a busy work environment.

• Well-developed computing skills in Microsoft Word, Microsoft Excel, databases, email, calendaring and the Internet, with ability to quickly become proficient with other programs as required.

• Well-developed interpersonal skills and ability to build relationships and liaise with a broad range of stakeholders including students, staff, partners and community organisations.

• Demonstrated ability to work harmoniously and cooperatively with other people and to work independently without supervision.

• Demonstrated understanding of, and commitment to, the requirements of confidentiality within a professional work team.

• Commitment to Flinders Rural and remote health social accountability mandate and to the principles of affirmative action for Aboriginal and Torres Strait Islander staff and students.

• Demonstrates a commitment to fostering a positive workplace culture, and role modelling behaviours that support the University’s Reconciliation Action Plan (RAP) and commitment to enhancing educational opportunities for Aboriginal and Torres Strait Islander people.

• Demonstrated ability to evaluate administrative systems and procedures and recommend improvements where appropriate.

• Experience in the higher education sector in a student support role. (Desirable)

• Understanding of health issues associated with living in a rural or remote environment. (Desirable)

• Applicants who identify as Aboriginal and Torres Strait Islander people are also strongly encouraged to apply (Desirable)

Prescribed Conditions for Employment

• A valid National Police Certificate which is satisfactory to the University will also be required before the successful applicant can commence in this position.
• Northern Territory Government legislation (the Care and Protection of Children Act 2007) now requires all individuals in child related employment or whose duties involve, or are likely to involve, contact with a child, to hold a valid ‘Working with Children Clearance’ (Ochre Card). This position involves child related work and is assessed as requiring a Working with Children Clearance/Ochre Card.
• An up to date COVID-19 vaccination may be required as a condition of employment, in accordance with the Flinders University COVID-19 Vaccination Policy (2022) . If required, any offer of employment will be subject to the successful candidate presenting their COVID-19 Digital Certificate as evidence of vaccination or showing evidence of a valid medical exemption, where relevant.

How to Apply

• Please review the Key Position Capabilities of the position description and submit a Suitability Statement of no more than 3 pages addressing the criteria. Applications without a Suitability Statement may not be considered. For more information, please see our How To Apply page.
• For more information regarding this position, please contact: James Smith

Click here to view the Position Description

Information for Applicants:

A valid National Police Certificate which is satisfactory to the University will also be required before the successful applicant can commence in this position.

We are seeking to increase the diversity to improve equal opportunity outcomes for employees, and therefore we encourage female applicants, people with a disability and/or from Aboriginal or Torres Strait Islanders descent to apply.

Please note, late applications and applications sent via agencies will not be accepted.

Applications Close 11:59pm:

20 Nov 2022