Business Services Manager

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Type of Position:
Professional Staff – Project/Program Administration

Workstudy Position:

No

Job Type:
Fixed Duration of Project/Grant (Fixed Term)


Work Shift:
Day Shift (United States of America)

Sponsorship Available:

No

Institution Name:
University of Arkansas, Fayetteville

Founded in 1871, the University of Arkansas is a land grant institution, classified by the Carnegie Foundation among the nation’s top 2 percent of universities with the highest level of research activity. The University of Arkansas works to advance Arkansas and build a better world through education, research and outreach by providing transformational opportunities and skills, promoting an inclusive and diverse culture and climate, and nurturing creativity, discovery and the spread of new ideas and innovations.
The University of Arkansas campus is located in Fayetteville, a welcoming community ranked as one of the best places to live in the U.S. The growing region surrounding Fayetteville is home to numerous Fortune 500 companies and one of the nation’s strongest economies. Northwest Arkansas is also quickly gaining a national reputation for its focus on the arts and overall quality of life.
As an employer, the University of Arkansas offers a vibrant work environment and a workplace culture that promotes a healthy work-life balance. The benefits package includes university contributions to health, dental, life and disability insurance, tuition waivers for employees and their families, 12 official holidays, immediate leave accrual, and a choice of retirement programs with university contributions ranging from 5 to 10% of employee salary.
Below you will find the details for the position including any supplementary documentation and questions, you should review before applying for the opening.
If you have a disability and need assistance with the hiring process, please submit a request via the Disability Accommodations OEOC University of Arkansas (uark.edu) : Request an Accommodation. Appli­cants are required to submit a request for each position of which they have applied.
For general application assistance or if you have questions about a job posting, please contact Human Resources at 479.575.5351.

Department:
School of Art Fiscal Staff

Department’s Website:

https://fulbright.uark.edu/departments/art/

Summary of Job Duties:
The Business Services Manager is vital to the success and efficient functioning of the overall purchasing process for the School of Art. This position will oversee business services functions for the School of Art. This includes p-card administration, travel services (authorizations, claims, and t-cards), purchasing, personal reimbursements, and vendor contracts. Oversee procurement of goods and services for the School, use of extensive experience and judgment to develop and implement procurement strategies using best practices to ensure continuous supply of quality and cost-effective goods and services.
The Manager will ensure compliance with the University Purchasing Department’s policies and procedures, including generating purchase requests and/or procure small dollar department purchases and record and allocate transactions. Ensure costings are allocated accurately through regular data analysis and monthly reporting. Serve as a “customer service” resource for faculty and answers questions related to business services related matter and University procurement policies/procedures. This position will report to the School of Art Director of Administration and Communication and will work collaboratively with the Associate Director of Financial Administration and the Director of Programs and Business Operations in Fulbright College. In addition, the Manager will lead and manage business services staff and perform all other duties as assigned.
Regular, reliable, and non-disruptive attendance is an essential job duty, as is the ability to create and maintain collegial, harmonious working relationships with others.

Qualifications:

Minimum Qualifications:

• Bachelor’s degree in finance, business administration, general business, or a related field from an accredited institution of higher education.​

• At least four years of experience in fiscal operations, including two years in a supervisory or leadership capacity

​

Preferred Qualifications:

• Experience with the University of Arkansas software systems and policies and procedures

• Experience using the Workday finance system

• Experience with grant management and budgeting

Knowledge, Skills, & Abilities:

• Knowledge of the principles and practices of fiscal management, including budget development, purchasing, and asset management

• Knowledge of state and federal laws, rules, and regulations, and agency/institution policies and applicable laws

• Knowledge of advanced Microsoft Excel skills

• Skilled in problem-solving

• Ability to provide purchasing strategies to improve ease of purchasing and timelines

• Ability to prepare budgets and monitor expenditures

• Ability to interpret and apply laws, policies, and procedures

• Ability to plan, prioritize, document, and implement

• Ability to exercise excellent written and oral communication skills

• Ability to exercise excellent organization and analytical skills

• Ability to work collaboratively with a wide range of people

Additional Information:

This position is renewable annually based on continued need for the position, availability of funding, and satisfactory job performance.

Salary Information:

$45,000

Required Documents to Apply:

Cover Letter/Letter of Application, Resume

Optional Documents:

Proof of Veteran Status

Recruitment Contact Information:

Kayla Crenshaw, Committee Chair, kaylac@uark.edu

All application materials must be uploaded to the University of Arkansas System Career Site https://uasys.wd5.myworkdayjobs.com/UASYS  

Please do not send to listed recruitment contact.

Special Instructions to Applicants:

Pre-employment Screening Requirements:
Criminal Background Check, Sex Offender Registry

The University of Arkansas is committed to providing a safe campus community. We conduct background checks for applicants being considered for employment. Background checks include a criminal background check and a sex offender registry check. For certain positions, there may also be a financial (credit) background check, a Motor Vehicle Registry (MVR) check, and/or drug screening. Required checks are identified in the position listing. A criminal conviction or arrest pending adjudication or adverse financial history information alone shall not disqualify an applicant in the absence of a relationship to the requirements of the position. Background check information will be used in a confidential, non-discriminatory manner consistent with state and federal law.

The University of Arkansas seeks to attract, develop and retain high quality faculty, staff and administrators that consistently display practices and behaviors to advance a culture and climate that embeds inclusion, diversity, equity, and access. For more information on diversity and inclusion on campus, please visit: Division of Diversity, Equity, and Inclusion
The University of Arkansas is an equal opportunity, affirmative action institution. The university welcomes applications without regard to race/color, sex, gender, pregnancy, age, national origin, disability, religion, marital or parental status, protected veteran or military status, genetic information, sexual orientation, gender identity or any other characteristic protected under applicable federal or state law. 
Persons must have proof of legal authority to work in the United States on the first day of employment. All applicant information is subject to public disclosure under the Arkansas Freedom of Information Act.

Constant Physical Activity:
N/A

Frequent Physical Activity:
N/A

Occasional Physical Activity:
N/A

Benefits Eligible:
Yes