Business Operations Specialist

83967BR

Campus: West

Business Operations Specialist

Job Description

The Dean of Students is seeking a highly motivated, outgoing, and dynamic Business Operations Specialist. The Business Operations Specialist performs a broad scope of fiscal and human resources duties and provides guidance to staff in support of ASU policies and procedures for the Educational Outreach and Student Services / Dean of Students Office. This position assists with the basic budgeting, planning, organizing, coordinating and oversight of the business operations functions in accordance with established university goals, priorities, timelines, funding limitations and/or other specifications. This position is intended to cover a broad range of responsibilities to support all program areas under the Dean of Students.

The ideal candidate will be self-motivated, have a high attention to detail, possess exceptional organizational and customer service skills, and have the ability to work well in a fast-paced, deadline driven environment. Therefore, experience working with student leaders and student workers is critical to the success of this position.

Days and Schedule: Work location is primarily at the West campus; however, incumbent may be required to travel to off-campus events and other ASU campuses to perform work driving their own vehicle. This position is a Part time position from Monday thru Friday within 8AM to 5PM (flexible based on business need), evenings and weekends may be occasionally be required. Flexible work arrangements are available in an alternative or hybrid schedule but will be based on the work and the needs of the university and department operations and pending leadership approval.

Job Family

Business Operations

Department Name

Dean of Students West

Full-Time/Part-Time

Part-Time

VP Code

EDUC OUTRCH & STDT SVCS

Grant Funded Position

This is not a grant funded position and is not contingent on future grant funding.

Salary Range

$19.45 – $21.63 per hour; DOE

Close Date

19-September-2022

Essential Duties

• Work collaboratively across various departments within the University as well as with diverse populations and groups
• Use critical thinking to make decisions and/or analyze data
• Develop/update budgets and monitor expenditures
• Complete detailed work with interruptions in a high traffic area
• Monitor and analyze a variety of account expenditures, maintain and reconcile detailed budgets for various accounts, advise and/or determine which expenditures are within the budget guidelines; inform leadership of irregularities and proceed with corrective action.
• Purchase supplies and equipment based on department requests with the use of a PCard or within the university Financial Management Systems (Workday, SunRISE), in accordance with established procurement and financial policies.
• Prepare and process employee reimbursements and journal entries in Workday as requested/needed.
• Evaluate expenses to ensure compliance with university and department requirements
• Review and approve PCard verifications in the university Payment Net and Workday.
• Perform Account and PCard reconciliations
• Maintain confidential administrative, fiscal, and academic records
• Research, develop, implement and assess programs
• Assist with special projects, requiring problem solving, research and recommendation of next steps.
• Supervise students and/or staff
• Work collaboratively across various departments within the University as well as with diverse populations and groups
• Communicate effectively both orally and in writing
• Perform other duties as assigned to ensure the continuity and compliance of department business operations.

Minimum Qualifications

Bachelor’s degree in a field appropriate to the area of assignment AND three (3) years of related experience; OR, Seven (7) years of related experience; OR, Any equivalent combination of experience and/or education from which comparable knowledge, skills and abilities have been achieved.

Desired Qualifications

• Demonstrated knowledge of ASU accounting systems, procedures and techniques (Workday preferred)
• Experience using a financial system, human resource management system and reporting system in a higher education environment (FMS, PeopleSoft and Kenexa preferred)
• Demonstrated knowledge of ASU travel policies and procedures, specifically within Concur
• Experience working in a fast-paced environment with competing deadlines
• Experience working with detailed financial and human resources reconciliations
• Experience with Microsoft Office (Word, Excel, Outlook and Visio)
• Experience in customer service
• Evidence of effective communication skills
• Experience handling cash, managing a departmental purchasing card and assisting in the operation of a fiscally sound environment
• Ability to interpret, educate about and enforce university, divisional and department policy
• Experience in preparing detailed reports on a timely basis.
• Experience in performing detailed work in an open and shared work space.
• Experience in supervising student employees.

Working Environment

• Activities are performed in an environmentally controlled office setting subject to extended periods of sitting, keyboarding and manipulating a computer mouse (75%); frequently required to stand for varying lengths of time and walk moderate distances to perform work (25).
• Regular activities require ability to quickly change priorities which may include and/or are subject to resolution of conflicts.
• Ability to clearly communicate verbally, read, write, see and hear to perform essential functions.
• Calculator, telephone, computer (monitor, keyboard and mouse), printer, fax and copier.
• This position receives regular review of objectives.

Department Statement

Educational Outreach and Student Services (EOSS) is committed to enrolling all qualified students at Arizona State University and assisting them in their academic success. EOSS provides a broad range of services and support to students and prospective students ranging from outreach efforts with K-12 schools, orientation programs for new freshman, bridge programs to assist the transition to a university environment, and a wide variety of services, programs and activities for enrolled students. EOSS has direct responsibility for multiple departments across four campuses, some of which include the Dean of Students, University Housing, Health Services, Counseling Services, Disability Resources, the Memorial Union, TRIO programs, Sun Devil Fitness, Student Government, Student Media, Career Services, Access ASU and others.

ASU Statement

Arizona State University is a new model for American higher education, an unprecedented combination of academic excellence, entrepreneurial energy and broad access. This New American University is a single, unified institution comprising four differentiated campuses positively impacting the economic, social, cultural and environmental health of the communities it serves. Its research is inspired by real world application blurring the boundaries that traditionally separate academic disciplines. ASU serves more than 100,000 students in metropolitan Phoenix, Arizona, the nation’s fifth largest city. ASU champions intellectual and cultural diversity, and welcomes students from all fifty states and more than one hundred nations across the globe.

ASU is a tobacco-free university. For details visit https://wellness.asu.edu/explore-wellness/body/alcohol-and-drugs/tobacco

Arizona State University is a VEVRAA Federal Contractor and an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other basis protected by law.

Notice of Availability of the ASU Annual Security and Fire Safety Report
In compliance with federal law, ASU prepares an annual report on campus security and fire safety programs and resources. ASU’s Annual Security and Fire Safety Report is available online at https://www.asu.edu/police/PDFs/ASU-Clery-Report.pdf. You may request a hard copy of the report by contacting the ASU Police Department at 480-965-3456.

Relocation Assistance – For information about schools, housing child resources, neighborhoods, hospitals, community events, and taxes, visit https://cfo.asu.edu/az-resources .

Employment Verification Statement

ASU conducts pre-employment screening which may include verification of work history, academic credentials, licenses, and certifications.

Fingerprint Check Statement

This position is considered safety/security sensitive and will include a fingerprint check. Employment is contingent upon successful passing of the fingerprint check.

Instructions to Apply

Application deadline is 3:00PM Arizona time on the date indicated.

Please include all employment information in month/year format (e.g., 6/88 to 8/94), job title, job duties and name of employer for each position.

Resume should clearly illustrate how prior knowledge and experience meets the Minimum and Desired qualifications of this position.

ASU does not pay for travel expenses associated with interviews, unless otherwise indicated.

Only electronic applications are accepted for this position.