Business Operations Coordinator – Research Grants & Finance – Neonatology (Hybrid)

Position Description:

We’re looking for those individuals—the creative thinkers and innovation seekers—who are content with nothing short of changing the world. Discover the endless opportunities within the Medical College of Wisconsin and be inspired by the work we can do together to improve health, and make a positive, daily impact in our communities.

In the role of Business Operations Coordinator working in Milwaukee, Wisconsin. Our Business Operations Coordinator will function as a key coordinator for administrative and research operations in the division of Neonatology. Coordinate functions of the Neonatology division to support operational objectives and strategic initiatives, consistent with MCW policies and procedures. Provide oversight for financial, research, grants and administrative business practices for Neonatology. Foster consistency in practices and adherence to MCW policy throughout the division. 

Responsibilities:

• Coordinate grant submissions in collaboration with faculty, JIT requests and Progress Reports.
• Provide various research, grants, office and location support activities to ensure compliance and efficiency.
• Identifies, enhances, and follows specific processes and procedures to maximize the efficiencies of the business unit to which the support is being provided.
• Ensures correct functioning of facilities, office and/or business support services.
• Develops and prepares budgets and analyzes financial information.
• Directs department operations and allocates people, material, and financial resources to ensure operational efficiency.
• Manages office services and operations including preparing reports, analysis, and other business services.
• Responsible for the coordination and implementation of department administrative operations involving space, facilities, administrative resources, and operations. Assist in the development of Departmental policy and procedure statements and implement approved changes to assure compliance with institutional policies.
• Carry out special projects on behalf of Department leadership. Collaborate with MCW Central Services to implement administrative and programmatic functions in support of the Department of Pediatrics’ strategic and operational objectives while maintaining alignment with institution-wide initiatives.
• Under the direction of Division leadership, coordinate divisional and program renovation projects in conjunction with institutional facilities offices. Coordinate division activities related to space, facilities and equipment, including renovations, moves, maintenance and ongoing facilities operations. Maintain appropriate records of renovations, reallocation of space, and equipment inventory in appropriate record- keeping systems. Under the direction of Division leadership, interact on behalf of Division with MCW/CW administration or other parties as necessary and participates in planning and design as necessary.
• Coordinate onboarding of administrative personnel. Serve as a liaison to section administration to coordinate the implementation of Divisional, Departmental and Institutional initiatives.
• Follow the MCW code of conduct, all laws, regulations and policies and ensure legal compliance with governmental and grant requirements.
• Perform other duties as assigned.

Knowledge – Skills – Abilities

Knowledge of technical, business, consultation, project management, and cultural awareness.

Customer focus, building trust, communication, critical thinking, and influencing skills. Work requires resource management, mathematics, problem solving, coordinating work activities, critical thinking, systems analysis, operations analysis, time management, writing, active listening, and active learning skills.

Preferred Schedule:

Full-time role with expectations for coverage during core business hours and flexibility required as necessary to accommodate business needs.

Position Requirements:

Minimum Qualifications: 

Appropriate experience may be substituted for education on an equivalent basis 

• Minimum Required Education: Bachelor’s Degree
• Minimum Required Experience: 4 years

• Preferred Education: Bachelor’s degree in Business Admin, Accounting, Finance, or Economics
• Preferred Experience: Grant and business operations experience in a medical or academic environment

Why MCW?

• Outstanding Healthcare Coverage, including but not limited to Health, Vison, and Dental. Along with Flexible Spending options
• 403B Retirement Package
• Competitive Vacation and Paid Holidays offered
• Tuition Reimbursement
• On campus Fitness Facility, offering onsite classes.
• Additional discounted rates on things as: Select cell phone plans, local fitness facilities, Milwaukee recreation and entertainment etc.

For a full list of positions see: www.mcw.edu/careers  

We are an Equal Opportunity Employer and do not discriminate against any employee or applicant for employment because of race, color, sex, age, national origin, religion, sexual orientation, gender identity, status as a veteran, and basis of disability or any other federal, state or local protected class. #LI-AV1

MCW as an Equal Opportunity Employer and Commitment to Non-Discrimination

The Medical College of Wisconsin (MCW) is an Equal Opportunity Employer. We are committed to fostering a diverse community of outstanding faculty, staff, and students, as well as ensuring equal educational opportunity, employment, and access to services, programs, and activities, without regard to an individual’s race, color, national origin, religion, age, disability, sex, gender identity/expression, sexual orientation, marital status, pregnancy, predisposing genetic characteristic, or military status. Employees, students, applicants or other members of the MCW community (including but not limited to vendors, visitors, and guests) may not be subjected to harassment that is prohibited by law or treated adversely or retaliated against based upon a protected characteristic.

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