Business Coordinator

23457BR

Achievement & Assessment Inst

Position Overview

The Center for Certification and Competency-Based Educations (C3Be) is seeking a business coordinator to support the growing center. C3Be partners with diverse stakeholders including educational institutions, businesses, and organizations to make learning visible through an array of innovative and design-based approaches; the development of innovative maps for teaching and learning, processes for issuing stackable micro-credentials, alignment of systems to allow for credit for prior learning, and transforming the measurement of learning through authentic outcomes-based assessments.

The position will be responsible for managing calendars, events, and activities, coordinating business operations, and organizing human resource activities. 

This position is contingent upon funding.

Job Description

30% – Business Coordination

• Coordinate and oversee business processes within the Center, including travel, p-card, and Business Services Agreements
• Coordinate communications and workflows with AAI Central office and Shared Service Center to ensure efficient, timely, and accurate submission of required information
• Manage day-to-day oversite of Travel, PCard workflows to ensure maximum productivity and adherence to established guidelines and regulations
• Identify opportunities for business system improvement, recommend changes, and manage implementation 
• Develop and manage standard operating procedures and provide training to leadership and staff
• Serve as a liaison between C3Be, AAI Central Office and the SSC
• Identify and mitigate potential risks and gaps in current financial procedures

30% – Center Operations 

• Oversee office operations and coordinate day-to-day activities 
• Manage calendar for director and center activities, using independent judgment, determine what tasks requires immediate attention
• Maintain records and help develop, revise department policies and procedures 
• Establish and maintain communications and connections with other departments, offices, or entities, including on-site, hybrid, and/or remote staff

25% – Cost Center Budgets and Invoicing

• Manage payment of internal invoices associated with C3Be 
• Collect financial information from various enterprise systems including OAC and HR Pay and convert to data used for organizational budgeting and financial projections on cost centers
• Liaise with AAI Central Office and SSC regarding monthly budgets for C3Be; reviews all expenses and revenue for accuracy and validity, while maintaining reported projections and provide billing reminders
• Develop and manage procedures standardizing internal invoicing, ensuring timely invoicing to sponsored projects and maximizing efficiency

10% – Human Resources

• Act as liaison between department search committees, AAI Central Office, KU HR 
• Submit job posting to AAI Central Office, arrange advertising for searches, coordinate interviews, and provide new employee departmental orientation

5% – Other

• Other duties and special projects as assigned

Position Requirements

• This position allows for on-site, hybrid, or remote work for well-qualified candidates. A remote position may be required to travel to Lawrence up to 4 times a year.
• This position will require attendance at regularly scheduled meetings, onsite or through web conferencing tools.

Required Qualifications

• Bachelor’s degree in a related field and 1 year of related experience OR Associate’s degree and 3 years of related experience OR high school diploma and 4 years of related experience
• Experience with Microsoft Office Suite, SharePoint, and web conferencing tools
• Attention to detail and excellent written, verbal, and interpersonal communication skills
• Experience managing multiple projects involving multiple individuals
• Ability to work in a team environment that includes on-site, hybrid, and remote staff
• Collaborate with internal teams, cross-functional teams, and external partners
• Flexibility and willingness to adapt and respond to changes in work priorities and processes

Preferred Qualifications

• Working knowledge of the University of Kansas financials’ systems and processes 
• Experience working with government agencies (local, state, federal)
• Experience with externally-funded projects

Contact Information to Applicants

Diane DeBacker, [email protected]

Additional Candidate Instruction

A complete application consists of:

• Cover Letter
• Resume
• 3 Professional References

Incomplete applications will not be considered.

Review of applications begins 10/05/2022. For first consideration, please apply by the application review date.

Advertised Salary Range

Minimum: $50,000; Commensurate with experience

Application Review Begins

05-Oct-2022

Anticipated Start Date

31-Oct-2022

Primary Campus

University of Kansas Lawrence Campus

Employee Class

U-Unclassified Professional Staff

Work Schedule

M-F, 8:00 am-5:00 pm

Job Family

Administrative/Management-KUL

Conditions of Employment

Contingent on Funding

Work Location Assignment

Hybrid

Disclaimer

The University of Kansas prohibits discrimination on the basis of race, color, ethnicity, religion, sex, national origin, age, ancestry, disability status as a veteran, sexual orientation, marital status, parental status, gender identity, gender expression, and genetic information in the university’s programs and activities. Retaliation is also prohibited by university policy. The following persons have been designated to handle inquiries regarding the nondiscrimination policies and are the Title IX coordinators for their respective campuses: Director of the Office of Civil Rights & Title IX, [email protected], Room 1082, Dole Human Development Center, 1000 Sunnyside Avenue, Lawrence, KS 66045, 785-864-6414, 711 TTY (for the Lawrence, Edwards, Parsons, Yoder, and Topeka campuses); Director, Equal Opportunity Office, Mail Stop 7004, 4330 Shawnee Mission Parkway, Fairway, KS 66205, 913-588-8011, 711 TTY (for the Wichita, Salina, and Kansas City, Kansas medical center campuses).