Business Administrator (Rehab Medicine)

University of Texas Health Science Center San Antonio

Job Summary: 

Responsible for the daily financial reporting and analysis of a department. Assists in all fiscal activities including account reconciliation, budget planning, expenditure approval, procurement, financial reporting, general appropriations, endowments, and other funds. Faculty scheduling required. 

Job Duties: 

  • Prepares monthly financial statements, reports and records by collecting, analyzing and summarizing account information. 
  • Analyze and create periodic variance reports.
  • Regular monitoring of budgets to report issues requiring immediate attention.
  • Act as a liaison between Finance, Business Ops, IT, and clinical operations
  • Manage and update Q-Genda.
  • Makes recommendations based on analysis and status of reserves, assets and expenditures.
  • Oversees monthly account balancing, reconciliations and records management for department specific accounts.
  • Researches and analyzes revenues and expenses to ensure appropriate recording; analyzes all prepaid expenses and encumbrances, and prepares regular reports; responsible for general ledger.
  • Tracks and updates faculty clinical, administrative, education, grant-committed time, and salary/incentive information.
  • Assists with effort reporting, FTE and time card accountability.
  • Assist with the preparation of annual, grant, capital budget/planning and contract budget proposals.
  • Ensure that expenses are charged to the appropriate funds and make journal entries for corrections.
  • Preparing with presentations to assist with managerial decision-making
  • Assists with preparation and development of the annual budget.
  • Hires, supervises, mentors, evaluates and assigns work to junior staff.
  • Performs all other duties as assigned.


Bachelor’s degree in Business Administration, Healthcare Administration, Finance, or other directly related field is required.


Four (4) years of related accounting or business experience is required.

Experience with Q-Genda preferred. 

Experience with VIP report and/or variance analysis report. 

Advanced Excel skills preferred.

Additional Licenses and Certifications:


Supervisory Requirements: 

Has the authority to direct the work of others and provide recommendations as to the hiring, firing, advancement, promotion or any other change of status of other employee.

Additional Information

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