Business Administrator III

Job Title

Business Administrator III

Agency

Texas A&M University at Galveston

Department

Budget And Analysis

Proposed Minimum Salary

$4,848.60 monthly

Job Location

Galveston, Texas

Job Type

Staff

Job Description

Job Description Summary

The Business Administrator III, under the direction of the AVP for Finance and Compliance Officer, manages a the business needs for the CAO and supervises and manages the business functions of the Centralized Academic Business HUB. Manages budget and accounting, purchasing to include Pcard use, human resources, payroll and travel functions in accordance with required process and policy. Ensures baseline business functions are being carried out in each unit within the Academic HUB. Supervises and ensures that training is available and completed for staff within this HUB. Serves as primary business contact for the CAO and the academic HUB on issues that may rise above the unit’s ability to resolve. Reviews financial and statistical reports provided to various Academic HUB unit Department Heads upon request. Participates in the development and management of proper financial control procedures, interpretation and implementation of new policy, and participates in financial decision-making for the CAO.

Qualifications

Required Education:

 Bachelor’s degree or equivalent combination of education and experience.

Required Experience:

Seven years of related experience in general office, accounting, or personnel operations. 

Preferred Education:

None 

Preferred Experience:

More than five years of professional, non-clerical experience in business, purchasing, budgeting, accounting

and human resources policies and procedures. Experience at an institution of higher education with supervisory experience of staff and budgets. Experience managing business operations. Experience with TAMU/TAMUG Business programs such as FAMIS, Workday, Canopy, Concur, Ipay, and Aggie buy.

Required Licenses and Certifications:

None 

Preferred Licenses and Certifications:

None 

Required Special Knowledge, Skills, and Abilities:

Excel proficiency to include application of Pivot tables, downloading from other applications, and organizing downloaded data. Proficiency in financial applications preferably higher education applications such FAMIS and/or Peoplesoft. Ability to multi-task and work cooperatively with others. Interpersonal and communication skills. Planning and organization skills. Knowledge and use of Microsoft Office Suite (Word, Excel, PowerPoint, etc.)

Preferred Special Knowledge, Skills, and Abilities:

None

Job Responsibilities

35% – Manages department budgets and accounting – Serves as the primary Business Contact for the Office of the CAO. Provides supervisory oversight for all Academic department business personnel within the Academic Business HUB. Serves as the supervisory contact for the preparation and administration of the Academic Departments budgets within the Academic Business HUB. Manages the CAO’s annual operating budget. Ensures business personnel within the Academic Business HUB are properly trained regarding all baseline business functions and tacks trainings in order to ensure they are repeated at optimum intervals. This includes, procurement, contracts, purchasing, travel, use of travel and procurement cards, cash handling, and export controls.

25% – Financial and strategic planning – Participates in the review and implementation of new policy affecting the business operations of the Academic Business HUB. Works with the AVP for Finance and Compliance Officer in developing proper control procedures to ensure management that expenses are monitored properly. Reviews and analyzes financial reports provided by the Office of Budgets when requested and provides recommended changes or actions to the CAO as a result of these reports. May ad-hoc provide summary reports to the CAO. Works with the CFO to develop long-range budget planning for the Academic Departments within the Academic Business Hub.

25% – Payroll and Personnel – Coordinates CAO payroll and personnel actions and supervises same actions performed by the business personnel within the Academic Business HUB. Manages all types of leave requests, flexible work schedule requests and alternate work location requests for personnel within the Academic Business HUB. Monitoring the proper approval channels for these requests well. Supervises Academic Business personnel to ensure payroll review at every payroll period. Ensures back-up personnel are available within the HUB when absences are necessary. Administers business personnel staff to include hiring/firing, staff development, motivation, retention, and evaluation.

10% – Policy and Compliance – Provides expertise to the Academic Business HUB and associated faculty regarding fiscal and administrative policy interpretation and implementation. Provides oversight and guidance for compliance issues.

5% – Other – Performs other duties as assigned.

Restrictions and Other

Restricted by Patriot Act:

No 

D.O.T. regulated:

No

Does this employee customarily and regularly exercise discretion and independent judgment and have the authority to make important decisions?

Yes

If Yes, give percentage of time spent in this capacity:

80% 

Is this a supervisory position that has the authority to hire employees or whose recommendations for hiring, termination or other change of employment status are given strong consideration?

Yes 

Employees Supervised:

All business personnel within the Academic Business HUB. Estimated at 8 people. 

Machines or equipment used in the performance of essential duties:

Computer 30hrs

Scanner 2hrs

Phone 3hrs

Other Requirements or Other Factors:

None 

Preferred Other Factors:

None

All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution’s verification of credentials and/or other information required by the institution’s procedures, including the completion of the criminal history check.

Equal Opportunity/Affirmative Action/Veterans/Disability Employer committed to diversity.