Budget & Finance Manager

Position Details
Position Information

Announcement Number	STAFF – VA – 23135
For questions regarding this position, please contact:	Amber Long 406-994-5893 amber.long1@montana.edu
Classification Title	Financial Mgr
Working Title	Budget & Finance Manager
Brief Position Overview	The Budget & Finance Manager will provide leadership and expertise in the development and administration of business, financial planning, and personnel management of the new Student Wellness Center facility, slated to open in 2024. This position reports to the Associate Vice President Student Wellness with a dotted line to the Director of the University Budget Office. This role develops and manages Student Wellness area budgets, collaborating with department Directors, staff and Fiscal Shared Services to maximize financial resources for Student Wellness, which functions as an auxiliary unit at MSU.
Position Number	4M0239
Department	UHP Medical Services
Division	Division of Student Success
Appointment Type	Classified
Contract Term	Fiscal Year
Semester
If other, specify From date
If other, specify End date
FLSA	Exempt
Union Affiliation
FTE	1.0
Benefits Eligible	Eligible
Salary	$33.070 – $41.340 per hour, commensurate with experience, education and qualifications.
Contract Type	Classified Salary
If other, please specify
Recruitment Type	Open

Position Details

General Statement	The Budget & Finance Manager is a member of the Student Wellness operations team which provides strategic direction and tools for long range budget strategy and business planning. The Manager works with department business managers, Fiscal Shared Services partners, and human resources partners to execute all financial matters related to procurement services, human resources and payroll, and applies University policies and guidelines for fiscally responsible execution of Student Wellness operations. This position will ensure consistency of financial and business processes within Student Wellness and ensure that all departments comply with university, state, and federal policies. In collaboration with Fiscal Shared Services, The Manager will execute standard operating procedures in the accounting roles for each area. Related duties encompass all aspects of administrative management within a growing entity. This position will oversee daily business operations within Student Wellness and requires considerable organization, focus, analytical and technical skills.
Duties and Responsibilities	Annual Budget Cycle: Prepares annual operating budgets in collaboration with department heads for submission to the Associate Students of Montana State University (ASMSU), the University and OCHE. Establish system for budgetary projection processes, extracting data from MSU Budget, reviewing for accuracy, and applying long range strategy tools to assist AVP Student Wellness with budget strategy and planning. Utilizes FSS reporting to ensure department leaders understand and execute their area budget. Serves in departmental lead role providing information to Budget Office staff in the annual review and management of positions and operations budgets. Serves as the lead in departmental budget training sessions & workshops, including one-on-one training of staff as needed. Provides service and administrative support regarding fiscal operations for Student Wellness staff. Budget Oversight & Management: Uses Fiscal Shared Services reporting and tools to monitor budgets, revenue and expenditures. Monitors balances in all indexes and advises coaches and staff members regarding any potential fiscal problems, collaborates to develop solutions and responses to issues, and recommends changes to procedures that ensure compliance with MSU, MUS & Board of Regents (BoR) policies. Responsible for budget activities including budget allocations, adjustments; works with Fiscal Shared Services to track and monitor expenditures. Assists with annual financial reporting requirements. Strategic Fiscal Partner: Oversees fiscal management in close coordination with FSS, including budget planning, forecasting and analysis. Monitor multiple indexes of significant financial impact with varied funding sources and provide strategic observations and guidance to AVP Student Wellness and department Directors. Create analysis to aid decision-making Research and analyze budget activities, identify budget issues, provide alternative solutions & determine procedures to resolve issues. Assure budgetary consistency and compliance for the organization, presenting recommendations for change. Data Analysis & Reporting: Provides complex analytical support and financial management expertise; data analysis/assessments and reports; provide decision support for financial planning and program reviews. Create long range planning tools to assist AVP Student Wellness and Department Directors with projections and associated decision making. Determine appropriate metrics, coordinate distribution and/or presentation of data.
Required Qualifications – Experience, Education, Knowledge & Skills	Bachelor’s degree from an accredited college or university in business, accounting, higher education, or a related field, OR a substitute of four (4) years professional experience or two (2) years education and two (2) years professional experience. Extensive, diverse, and progressive responsibility at the management level including direct responsibility for organizational operations. Demonstrated competence and experience in the development, analysis, and execution of complex budgets and long-range business/fiscal management plans. Successful experience in interpreting, explaining, and presenting detailed budget and fiscal data, both verbally and in writing.
Preferred Qualifications – Experience, Education, Knowledge & Skills	Master’s degree from an accredited college or university in business, accounting, or a related field. Demonstrated knowledge and implementation of Governmental Accounting regulations and resource Management and database tools such as Banner. Ability to initiate, coordinate, oversee and complete various projects on own initiative. Strong organizational techniques with the ability to manage multiple tasks and remain flexible.
The Successful Candidate Will	Strong decision-making skills and initiative. Possess excellent leadership skills. Excellent written and oral communication. Demonstrated proficiency in the use of spreadsheet, database query, word processing, and financial modeling software. Experience using Windows, Excel, Access, Word, and Outlook are preferred. Presentation and interpersonal skills. Demonstrated ability in conflict resolution skills. Works effectively with a broad range of constituencies Demonstrated ability to work independently and as part of a team. Maintain effective attention to detail, meeting deadlines, multi-tasking, and prioritizing competing demands, and accuracy in one’s work. Possess the clear ability to maintain confidentiality. Exhibit professionalism.
Position Special Requirements/Additional Information	This job description should not be construed as an exhaustive statement of duties, responsibilities or requirements, but a general description of the job. Nothing contained herein restricts Montana State University’s rights to assign or reassign duties and responsibilities to this job at any time.
Physical Demands	To perform this job successfully, an individual must be able to perform each essential duty satisfactorily with or without reasonable accommodations. The requirements listed above are representative of the knowledge, skill, and/or ability required
This position has supervisory duties?	No

Posting Detail Information

Number of Vacancies	1
Desired Start Date	Upon successful completion of a search.
Position End Date (if temporary)
Open Date
Close Date
Applications will be:	Screening of applications will begin on November 3, 2022; however, applications will continue to be accepted until an adequate applicant pool has been established.
Special Instructions
Diversity Statement	Montana State University values diverse perspectives and is committed to continually supporting, promoting and building an inclusive and culturally diverse campus environment. MSU recognizes the importance of work-life integration and strives to be responsive to the needs of dual career couples. In compliance with the Montana Veteran’s Employment Preference Act, MSU provides preference in employment to veterans, disabled veterans, and certain eligible relatives of veterans. To claim veteran’s preference please complete the veteran’s preference information located in the Demographics section of your profile. MSU’s Non-Discrimination Policy and Discrimination Grievance Procedures can be located on the MSU Website: https://www.montana.edu/hr/recruitment/dualcareer.html

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