Budget and Financial Manager

• Provides financial management and oversight for UIT, including developing the budget and allocating financial resources to incorporate the goals and priorities of the CIO and Division.
• Provides support and feedback to the senior leadership team in forecasting and developing annual operational and capital budgets, reviewing monthly fiscal reports, monitoring spending, and reporting/analysis of budget variances as needed to promote sound fiscal management.
• Works with the Budget Office and Fiscal Shared Services on preparation of general operating budgets, budget adjustments and amendments to ensure funds are fully and effectively utilized each fiscal year.
• Examines, analyzes and interprets diverse accounting and financial records from multiple funding areas.
• Manages the IT Capital Infrastructure Plan.
• Monitors and updates financial and budgetary status, ensuring accuracy and keeping senior IT leadership up to date on their indexes.
• Analyzes, evaluates and reports organization fiscal performance and the financial impact of long-range planning.
• Coordinates fixed costs review and planning.
• Works with Fiscal Shared Services to resolve complex reconciliation issues that span multiple indexes.
• Oversees day-to-day fiscal operations, including establishment of appropriate internal controls, approval of payables/expenditures, tracking of equipment inventory, and maintenance of adequate accounting records to ensure compliance with relevant policies and procedures.
• Monitors multiple contract terms and dates. Coordinates with UIT Purchasing Agent and senior IT leadership to ensure hardware and software contracts are renewed and approves significant expenditures and initiates procurement’s as required.
• In conjunction with University Procurement Services, oversees the preparation and issuing of Purchase Requisitions as needed for services and/or equipment.

UIT Shared Services

• Provides financial and operational support to the executive of the UIT Shared Services model as part of the IT Community.

Administrative Duties

• Provides operational administrative support for the IT Community, to include assisting with on-boarding of new hires, staff terminations, personnel travel, hospitality forms, payroll concerns, and a host of other administrative functions.

Procurement Services

• Manages IT Capital Infrastructure Plan and the acquisitions services for hardware, software and capital infrastructure requirements. Inclusive with those duties are the inventory management requirements, coupled with life-cycle replacement planning.

Operational Strategic Planning

• Supports the VP of IT & CIO in an operational strategic function, In addition to budgetary and fiscal strategic planning activities. This consists of routine sessions to determine operational strategies to enhance functions and support endeavors of UIT and UIT Shared Services in support of Information Technology across the four MSU campuses.

• Have strong interpersonal, teamwork and communication skills.
• Demonstrate initiative, sound judgment and personal drive.
• Demonstrate advanced skill using financial software, spreadsheets and databases.
• Have an aptitude for problem solving and facilitating the work of others.
• Excel at prioritizing competing demands while meeting deadlines and having strong attention to detail.
• Embrace and adapt quickly to changes in priorities.
• Exhibit the highest level of professional conduct, embracing standards for honest and ethical behavior.
• Have experience in working collaboratively across organizational borders.
• Be able to represent UIT and the university in a professional and courteous manner with a commitment to delivering excellent service.

Montana State University values diverse perspectives and is committed to continually supporting, promoting and building an inclusive and culturally diverse campus environment. MSU recognizes the importance of work-life integration and strives to be responsive to the needs of dual career couples. https://www.montana.edu/hr/recruitment/dualcareer.html .

In compliance with the Montana Veteran’s Employment Preference Act, MSU provides preference in employment to veterans, disabled veterans, and certain eligible relatives of veterans. To claim veteran’s preference please complete the veteran’s preference information located in the Demographics section of your profile. https://www.montana.edu/hr/recruitment-guidelines/affirmative_action_plan.html .

MSU’s Non-Discrimination Policy and Discrimination Grievance Procedures can be located on the MSU Website: https://www.montana.edu/policy/discrimination/index.html .