Budget and Financial Manager

October 11, 2024

Montana State University


Position Details
Position Information

Announcement Number STAFF – VA – 23013
For questions regarding this position, please contact: Adam Edelman
Associate Chief Information Officer
406-994-5091
[email protected]
Classification Title Financial Mgr
Working Title Budget and Financial Manager
Brief Position Overview Reporting to the Vice President and Chief Information Officer, this position is responsible for high-level and strategic financial management, budgeting, senior management support and overseeing the financial aspects University Information Technology (UIT).
Position Number 4M1948
Department UIT Business Op
Division VP for Information Technology
Appointment Type Classified
Contract Term Fiscal Year
Semester
If other, specify From date
If other, specify End date
FLSA Exempt
Union Affiliation Exempt from Collective Bargaining
FTE 1.0
Benefits Eligible Eligible
Salary $33.07 – $35.00 per hour, salary commensurate with experience, education, and qualifications
Contract Type Classified Salary
If other, please specify
Recruitment Type Open

Position Details

General Statement In support of Montana State University’s mission of education, research, and public service, University Information Technology (UIT) empowers the faculty, staff, researchers, and students to take full advantage of information technology to transform and benefit the MSU community and the citizens of the State of Montana. UIT manages Montana State University’s multilevel, computer infrastructure and information systems across four campuses, serving the University with a robust environment that ensures the reliable and safe use of information resources.
The full time Budget/Fiscal Manager provides high-level and strategic fiscal support to senior leadership of UIT. The person in this position analyzes complex fiscal information, makes financial strategy recommendations, and interprets a wide range of budget and financial information in support of accurate financial reports and recommendations. The person in this position works closely with Fiscal Shared Services to ensure that the financial resources administered by UIT are properly and fully utilized, while remaining in compliance with all state, federal and university accounting procedures and policies.
Duties and Responsibilities The Budget/Fiscal Manager will be relied upon as an advisor to the Vice President and Chief Information Officer and senior leadership team regarding budgetary, fiscal and departmental matters, which requires a high level of judgment and discretion. The person in this position has authority to act proactively, while keeping the VP and CIO informed of financial matters having major impacts on the division and is expected to have the ability to function autonomously to set priorities and perform daily duties according to the needs of UIT.

  • Provides financial management and oversight for UIT, including developing the budget and allocating financial resources to incorporate the goals and priorities of the CIO and Division.
  • Provides support and feedback to the senior leadership team in forecasting and developing annual operational and capital budgets, reviewing monthly fiscal reports, monitoring spending, and reporting/analysis of budget variances as needed to promote sound fiscal management.
  • Works with the Budget Office and Fiscal Shared Services on preparation of general operating budgets, budget adjustments and amendments to ensure funds are fully and effectively utilized each fiscal year.
  • Examines, analyzes and interprets diverse accounting and financial records from multiple funding areas.
  • Manages the IT Capital Infrastructure Plan.
  • Monitors and updates financial and budgetary status, ensuring accuracy and keeping senior IT leadership up to date on their indexes.
  • Analyzes, evaluates and reports organization fiscal performance and the financial impact of long-range planning.
  • Coordinates fixed costs review and planning.
  • Works with Fiscal Shared Services to resolve complex reconciliation issues that span multiple indexes.
  • Oversees day-to-day fiscal operations, including establishment of appropriate internal controls, approval of payables/expenditures, tracking of equipment inventory, and maintenance of adequate accounting records to ensure compliance with relevant policies and procedures.
  • Monitors multiple contract terms and dates. Coordinates with UIT Purchasing Agent and senior IT leadership to ensure hardware and software contracts are renewed and approves significant expenditures and initiates procurement’s as required.
  • In conjunction with University Procurement Services, oversees the preparation and issuing of Purchase Requisitions as needed for services and/or equipment.

UIT Shared Services

  • Provides financial and operational support to the executive of the UIT Shared Services model as part of the IT Community.

Administrative Duties

  • Provides operational administrative support for the IT Community, to include assisting with on-boarding of new hires, staff terminations, personnel travel, hospitality forms, payroll concerns, and a host of other administrative functions.

Procurement Services

  • Manages IT Capital Infrastructure Plan and the acquisitions services for hardware, software and capital infrastructure requirements. Inclusive with those duties are the inventory management requirements, coupled with life-cycle replacement planning.

Operational Strategic Planning

  • Supports the VP of IT & CIO in an operational strategic function, In addition to budgetary and fiscal strategic planning activities. This consists of routine sessions to determine operational strategies to enhance functions and support endeavors of UIT and UIT Shared Services in support of Information Technology across the four MSU campuses.
Required Qualifications – Experience, Education, Knowledge & Skills
  • Bachelor’s Degree in Accounting/Business or other closely related field and demonstrated substantial and progressively responsible fiscal work experience with an emphasis on managing, budgeting, monitoring and reconciling fiscal records, or an equivalent combination of education and/or experience.
  • Demonstrated experience researching, compiling, analyzing, and interpreting financial information.
  • Demonstrated experience leading an annual budgeting process and developing comprehensive annual budgets for an organization or large unit.
  • Demonstrated experience effectively preparing and presenting financial reports and analyses to a management team.
  • Possess a record of proven fiscal management and strong financial leadership.
    		•
    Preferred Qualifications – Experience, Education, Knowledge & Skills
  • Advanced degree or certification, such as CPA, MAcc, MBA.
  • Demonstrated experience in staff supervision.
  • Working knowledge of fiscal policies, procedures, systems, and/or pertinent state and federal guidelines and regulations.

    		•
    The Successful Candidate Will
    • Have strong interpersonal, teamwork and communication skills.
    • Demonstrate initiative, sound judgment and personal drive.
    • Demonstrate advanced skill using financial software, spreadsheets and databases.
    • Have an aptitude for problem solving and facilitating the work of others.
    • Excel at prioritizing competing demands while meeting deadlines and having strong attention to detail.
    • Embrace and adapt quickly to changes in priorities.
    • Exhibit the highest level of professional conduct, embracing standards for honest and ethical behavior.
    • Have experience in working collaboratively across organizational borders.
    • Be able to represent UIT and the university in a professional and courteous manner with a commitment to delivering excellent service.
    Position Special Requirements/Additional Information This job description should not be construed as an exhaustive statement of duties, responsibilities or requirements, but a general description of the job. Nothing contained herein restricts Montana State University’s rights to assign or reassign duties and responsibilities to this job at any time.
    Physical Demands To perform this job successfully, an individual must be able to perform each essential duty satisfactorily with or without reasonable accommodations. The requirements listed above are representative of the knowledge, skill, and/or ability required.
    This position has supervisory duties? Yes

    Posting Detail Information

    Number of Vacancies 1
    Desired Start Date Upon successful completion of search
    Position End Date (if temporary)
    Open Date
    Close Date
    Applications will be: Screening of applications will begin on or before July 26, 2022; however, applications will continue to be accepted until the position is filled.
    Special Instructions
    Diversity Statement

    Montana State University values diverse perspectives and is committed to continually supporting, promoting and building an inclusive and culturally diverse campus environment. MSU recognizes the importance of work-life integration and strives to be responsive to the needs of dual career couples. https://www.montana.edu/hr/recruitment/dualcareer.html .

    In compliance with the Montana Veteran’s Employment Preference Act, MSU provides preference in employment to veterans, disabled veterans, and certain eligible relatives of veterans. To claim veteran’s preference please complete the veteran’s preference information located in the Demographics section of your profile. https://www.montana.edu/hr/recruitment-guidelines/affirmative_action_plan.html .

    MSU’s Non-Discrimination Policy and Discrimination Grievance Procedures can be located on the MSU Website: https://www.montana.edu/policy/discrimination/index.html .

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