Athletics Academic Coordinator

The University of Virginia is a highly competitive Division I program committed to academic and athletic excellence, placing a priority on creating an exceptional experience for student-athletes at UVA. The Department of Athletics at the University of Virginia is now accepting applications for the position of Athletics Academic Coordinator to support student-athletes in various sport programs, including Football. The Athletics Academic Coordinator reports to the Assistant Athletic Director for Academics and Student Development and is charged with oversight of academic advising, counseling, and assistance to student athletes in areas of course selection, registration procedures, degree requirements, career planning, University resources, and other related topics associated with academic performance and overall student development for their assigned teams. As members of the student development team, Athletics Academic Coordinators encourage and support student-athlete engagement with their own learning and development through our Pathways program, which connects students to opportunities and networks in Career, Community, Leadership, Personal, and Academic areas. Other core duties include communicating with various offices including the NCAA Athletic Certification officer, Compliance, and On Grounds faculty, as well as maintaining appropriate files and records of academic information, diligently monitoring athletic eligibility and academic progress according to grade reports. This position requires consistent and open communication with coaches and staff and a thorough understanding of NCAA, ACC, and University guidelines and regulations.  

Duties and responsibilities:

• Manage an effective process of monitoring student-athlete academic progress, incorporating current best practices in the profession. Read reports regularly and communication with service providers (tutors, Learning Specialists, and Academic Mentors) and faculty to consistently recalibrate individualized student services.
• Serve as the coordinator to assigned teams; monitor their academic progress; while also connecting student-athletes to professional development resources and more holistic student-athlete development. Team assignments will include Football and 2-3 Olympic Sports.
• Communicate with assigned coaching staff through scheduled academic meetings; regularly and promptly share detailed information regarding the ongoing academic progress of assigned student-athletes.
• Serve as the academic representative to assigned teams for on-campus recruiting operations. Prepare and update presentation materials for use during prospective student-athletes’ visits to campus.
• With a thorough understanding of NCAA legislation and continuing eligibility serve as the point of contact for monitoring and projecting student-athlete academic outcomes.
• Promote positive working relationships with faculty throughout Grounds.
• Utilize standard grade reports to communicate student-athlete progress to appropriate constituents.
• Monitor student-athletes’ NCAA academic eligibility using university student systems and established internal degree-tracking forms.
• Administer the guidelines of the unit’s task-based academic mentoring support program and tutorial services
• Regularly communicate the progress, outcomes, and direction of work to the Assistant Athletics Director for Academics and Student Development; make recommendations concerning improvement of programs and services
• Support department and campus-wide student success efforts through participation in a variety of department activities and committee work

Knowledge/Skills/Abilities:

• Student-focused professional able to provide holistic academic support and programming to a diverse student-athlete population.
• Demonstrated commitment to delivering inclusive support services to college students.
• Current knowledge and application of all NCAA, ACC, and University rules and regulations related to academic integrity is consistently demonstrated.
• Tenets of the Honor System are understood and completely upheld.
• Ability to work with competing priorities, multiple constituencies, and advocate for students with political acumen.
• Ability to analyze course prerequisites, certification, and/or curriculum/graduation requirements.
• Ability to evaluate student transcripts and/or records.
• Knowledge of collegiate academic structures and processes and the ability to lead and guide Division I student-athletes.
• Proven ability to create and implement holistic student development initiatives in support of students’ academic growth.
• Enthusiasm for creative problem solving to maximize students’ overall engagement with resources and opportunities.
• Strong interpersonal and communication skills and the ability to work effectively with a wide range of constituencies in a diverse community.
• Proven effectiveness developing and maintaining collaborative relationships with constituents throughout the university, including faculty and staff.
• Knowledge of a wide range of learning strategies and study skills development techniques.
• Awareness and sensitivity to the academic, athletics, and social pressures faced by student-athletes at the college level.
• Ability to communicate effectively, both orally and in writing.
• Demonstrated organizational and time management skills.
• Ability to gather data, compile information, maintain records and prepare reports.
• Ability to analyze and solve problems and use independent judgment to manage and impart confidential information.
• Strong attention to detail and demonstrated accountability for results.

Anticipated Hiring Range: $44,000 – $49,000 dependent upon qualifications.

Required Qualifications

Education: Bachelor’s Degree required.

Experience: Some experience working in academic advising, teaching, counseling, student affairs, or a related field is required.

Preferred Qualifications

Education: Master’s Degree in higher education, counseling, or a related field is strongly preferred.

Experience: 4+ years of related experience; prior experience working with Division I students at-athletes; prior experience working in student development at a Power 5 institution.

Knowledge/Skills/Abilities: Working knowledge of NCAA academic eligibility and recruiting rules and regulations.

The successful candidate will pass a background check. Please do not submit any application materials directly to the Athletics Department as only applications received through Workday will be considered.

APPLICATION PROCESS

Please apply through Workday , and search for R0039113. Internal applicants must apply through their UVA Workday profile by searching ‘Find Jobs.’ Complete an application online with the following documents: 

 

• Resume

• Cover letter 

• Contact information for three references (name, email address, telephone number, address).  

Upload all materials into the resume submission field, multiple documents can be submitted into this one field. Alternatively, merge all documents into one PDF for submission. Applications that do not contain all required documents will not receive full consideration. For information regarding the position or the application process, please contact Michele Jarman .

PHYSICAL DEMANDS
This is primarily a sedentary job involving extensive use of desktop computers. The job does occasionally require traveling some distance to attend meetings, and programs.

COVID Vaccination Requirement and Guidelines

Please visit the UVA COVID-19 Job Requirements and Guidelines  webpage prior to applying for current information regarding vaccination requirements and guidelines for employment at UVA.

The University of Virginia, i ncluding the UVA Health System which represents the UVA Medical Center, Schools of Medicine and Nursing, UVA Physician’s Group and the Claude Moore Health Sciences Library, are fundamentally committed to the diversity of our faculty and staff.  We believe diversity is excellence expressing itself through every person’s perspectives and lived experiences.  We are equal opportunity and affirmative action employers. All qualified applicants will receive consideration for employment without regard to age, color, disability, gender identity or expression, marital status, national or ethnic origin, political affiliation, race, religion, sex (including pregnancy), sexual orientation, veteran status, and family medical or genetic information.

The University of Virginia is a highly competitive Division I program committed to academic and athletic excellence, placing a priority on creating an exceptional experience for student-athletes at UVA. The Department of Athletics at the University of Virginia is now accepting applications for the position of Athletics Academic Coordinator to support student-athletes in various sport programs, including Football. The Athletics Academic Coordinator reports to the Assistant Athletic Director for Academics and Student Development and is charged with oversight of academic advising, counseling, and assistance to student athletes in areas of course selection, registration procedures, degree requirements, career planning, University resources, and other related topics associated with academic performance and overall student development for their assigned teams. As members of the student development team, Athletics Academic Coordinators encourage and support student-athlete engagement with their own learning and development through our Pathways program, which connects students to opportunities and networks in Career, Community, Leadership, Personal, and Academic areas. Other core duties include communicating with various offices including the NCAA Athletic Certification officer, Compliance, and On Grounds faculty, as well as maintaining appropriate files and records of academic information, diligently monitoring athletic eligibility and academic progress according to grade reports. This position requires consistent and open communication with coaches and staff and a thorough understanding of NCAA, ACC, and University guidelines and regulations.  

Duties and responsibilities:

• Manage an effective process of monitoring student-athlete academic progress, incorporating current best practices in the profession. Read reports regularly and communication with service providers (tutors, Learning Specialists, and Academic Mentors) and faculty to consistently recalibrate individualized student services.
• Serve as the coordinator to assigned teams; monitor their academic progress; while also connecting student-athletes to professional development resources and more holistic student-athlete development. Team assignments will include Football and 2-3 Olympic Sports.
• Communicate with assigned coaching staff through scheduled academic meetings; regularly and promptly share detailed information regarding the ongoing academic progress of assigned student-athletes.
• Serve as the academic representative to assigned teams for on-campus recruiting operations. Prepare and update presentation materials for use during prospective student-athletes’ visits to campus.
• With a thorough understanding of NCAA legislation and continuing eligibility serve as the point of contact for monitoring and projecting student-athlete academic outcomes.
• Promote positive working relationships with faculty throughout Grounds.
• Utilize standard grade reports to communicate student-athlete progress to appropriate constituents.
• Monitor student-athletes’ NCAA academic eligibility using university student systems and established internal degree-tracking forms.
• Administer the guidelines of the unit’s task-based academic mentoring support program and tutorial services
• Regularly communicate the progress, outcomes, and direction of work to the Assistant Athletics Director for Academics and Student Development; make recommendations concerning improvement of programs and services
• Support department and campus-wide student success efforts through participation in a variety of department activities and committee work

Knowledge/Skills/Abilities:

• Student-focused professional able to provide holistic academic support and programming to a diverse student-athlete population.
• Demonstrated commitment to delivering inclusive support services to college students.
• Current knowledge and application of all NCAA, ACC, and University rules and regulations related to academic integrity is consistently demonstrated.
• Tenets of the Honor System are understood and completely upheld.
• Ability to work with competing priorities, multiple constituencies, and advocate for students with political acumen.
• Ability to analyze course prerequisites, certification, and/or curriculum/graduation requirements.
• Ability to evaluate student transcripts and/or records.
• Knowledge of collegiate academic structures and processes and the ability to lead and guide Division I student-athletes.
• Proven ability to create and implement holistic student development initiatives in support of students’ academic growth.
• Enthusiasm for creative problem solving to maximize students’ overall engagement with resources and opportunities.
• Strong interpersonal and communication skills and the ability to work effectively with a wide range of constituencies in a diverse community.
• Proven effectiveness developing and maintaining collaborative relationships with constituents throughout the university, including faculty and staff.
• Knowledge of a wide range of learning strategies and study skills development techniques.
• Awareness and sensitivity to the academic, athletics, and social pressures faced by student-athletes at the college level.
• Ability to communicate effectively, both orally and in writing.
• Demonstrated organizational and time management skills.
• Ability to gather data, compile information, maintain records and prepare reports.
• Ability to analyze and solve problems and use independent judgment to manage and impart confidential information.
• Strong attention to detail and demonstrated accountability for results.

Anticipated Hiring Range: $44,000 – $49,000 dependent upon qualifications.

Required Qualifications

Education: Bachelor’s Degree required.

Experience: Some experience working in academic advising, teaching, counseling, student affairs, or a related field is required.

Preferred Qualifications

Education: Master’s Degree in higher education, counseling, or a related field is strongly preferred.

Experience: 4+ years of related experience; prior experience working with Division I students at-athletes; prior experience working in student development at a Power 5 institution.

Knowledge/Skills/Abilities: Working knowledge of NCAA academic eligibility and recruiting rules and regulations.

The successful candidate will pass a background check. Please do not submit any application materials directly to the Athletics Department as only applications received through Workday will be considered.

APPLICATION PROCESS

Please apply through Workday , and search for R0039113. Internal applicants must apply through their UVA Workday profile by searching ‘Find Jobs.’ Complete an application online with the following documents: 

 

• Resume

• Cover letter 

• Contact information for three references (name, email address, telephone number, address).  

Upload all materials into the resume submission field, multiple documents can be submitted into this one field. Alternatively, merge all documents into one PDF for submission. Applications that do not contain all required documents will not receive full consideration. For information regarding the position or the application process, please contact Michele Jarman .

PHYSICAL DEMANDS
This is primarily a sedentary job involving extensive use of desktop computers. The job does occasionally require traveling some distance to attend meetings, and programs.

COVID Vaccination Requirement and Guidelines

Please visit the UVA COVID-19 Job Requirements and Guidelines  webpage prior to applying for current information regarding vaccination requirements and guidelines for employment at UVA.

The University of Virginia, i ncluding the UVA Health System which represents the UVA Medical Center, Schools of Medicine and Nursing, UVA Physician’s Group and the Claude Moore Health Sciences Library, are fundamentally committed to the diversity of our faculty and staff.  We believe diversity is excellence expressing itself through every person’s perspectives and lived experiences.  We are equal opportunity and affirmative action employers. All qualified applicants will receive consideration for employment without regard to age, color, disability, gender identity or expression, marital status, national or ethnic origin, political affiliation, race, religion, sex (including pregnancy), sexual orientation, veteran status, and family medical or genetic information.