Asst Manager / Senior Executive, LightHouse

Job Purpose
Student administration and coordinating programs and activities in NUS hostels by working with Resident Staff and student leaders     

Duties and Responsibilities
•    Assist students to settle into the hostel through orientation programmes and ongoing residential programmes
•    Student advisory to residential programmes (eg. Communities of Practice, Iced Milo, Kopi, Teh?)
•    Communal standards enforcement in the hostel, outreach to students on compliance and maintaining student disciplinary records in NUS databases
•    Support the Master in students’ pastoral care
•    Pandemic support in hostel – safe management measures, isolation procedures, rostered routine testing, meals support
•    Manage finance matters (e.g. procurement, reimbursement). Perform various tasks using NUS systems e.g. SAP, CHRS
•    Provide secretarial and admin support; draft emails, letters and reports; manage the Master’s schedule and arrange meetings.
•    Provide support to hostel’s events e.g. Formal Dinners, Master’s Tea, Fellow’s Tea, Forums, VIP visits. 
•    Attend to queries in the hostel mailbox
•    Provide timely and effective administrative, logistical and welfare support to the Resident Staff and students
•    Handling ad-hoc projects as and when assigned    

Qualifications

•    A University degree with at least 2 years of relevant experience
•    Candidates with experience in student admin and discipline would have an advantage
•    Proficiency in MS Office applications and IT savvy (e.g. social media platforms)
•    Vibrant, forward looking and enjoys working with students
•    A strong understanding of student life in a residential environment 
•    Good writing, communication and interpersonal skills
•    Demonstrates excellent skills in teamwork, collaboration and attention to details
•    Organized and able to work well under pressure and with tight deadlines      

Covid-19 Message

At NUS, the health and safety of our staff and students are one of our utmost priorities, and COVID-vaccination supports our commitment to ensure the safety of our community and to make NUS as safe and welcoming as possible. Many of our roles require a significant amount of physical interactions with students/staff/public members. Even for job roles that may be performed remotely, there will be instances where on-campus presence is required.

Taking into consideration the health and well-being of our staff and students and to better protect everyone in the campus, applicants are strongly encouraged to have themselves fully COVID-19 vaccinated to secure successful employment with NUS.

More Information

Location: Kent Ridge Campus

Organization: Halls, Houses and Student Residences

Department : LightHouse

Employee Referral Eligible:

Job requisition ID : 17517