Associate Secretariat Administrator
September 24, 2024
- Contract
- Manila, Philippines
Asian Development Bank
Job Description
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Description
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Are you looking to have a lasting impact on the future of Asia and be a catalyst for positive change? We are thrilled to offer a unique opportunity to become an important part of the prestigious Asian Development Bank (ADB). At ADB, our mission is simple yet powerful: to alleviate poverty and promote sustainable development in the Asia-Pacific region.
Organizational Setting and Reporting Relationship:
- The position of Associate Secretariat Administrator is assigned to the Office of the Secretary. You will be based at our Headquarters in Manila, Philippines.
- You will report to a designated International Staff.
- As an Associate Secretariat Administrator, you will be responsible for overall support to Board administration and providing technical and administrative support to the Enforcement Appeals Committee (EAC).
You will:
Board Administration:
- Review Board members’ travel requests (consultation visit, special travel, Board group visit, Board familiarization visit) and help ensure consistency in the application of procedures; coordinate the mission requirements with staff concerned including Board assistants, Regional Departments, and Resident Missions.
- Coordinate with the Regional Departments and prepare a quarterly list of operations missions available to Director’s Advisors (DAs) and share with DAs and Board assistants. Review and process DA travel requests.
- Thoroughly review all Concur Travel Requests and Claims and endorse them to the supervising International Staff.
- Coordinate the onboarding and offboarding of DAs.
- Coordinate the logistics for Board activities, including Board and Management retreat.
- Monitor the Board of Directors budget use and prepare data for analytics to improve budget administration.
- Prepare and maintain accurate filing in SharePoint of the Board member and DA missions.
- Update the e-Board chronology of appointment of Board members and DAs.
- Respond to routine Board queries on administrative and travel matters. Conduct research, and draft summary on relevant findings.
- Help update the Board Administration Handbook.
- Research and coordinate with other multilateral development banks to find measures to improve Board administration processes, including mission travel rules and practices.
- Provide back-up support to other members of the Board Administration Team in conducting general and mid-terms elections, onboarding and offboarding of Board members, and any other matters that may arise.
Source: https://www.adb.org/careers/240579
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