Associate Production Manager

26-Sep-2022

Schwarzman Center

76730BR

University Job Title

Program Administrator

Bargaining Unit

None – Not included in the union (Yale Union Group)

Compensation Grade

Administration & Operations

Compensation Grade Profile

Associate (22)

Wage Ranges

Click here to see our Wage Ranges

Work Location

Central Campus

Worksite Address

168 Grove Street
New Haven, CT 06511

Work Week

Standard (M-F equal number of hours per day)

Searchable Job Family

Administration

Total # of hours to be worked:

37.5

Position Focus:

The Associate Production Manager plays a key role as part of a dedicated and fast-paced production department, supporting all events and program production activity at the Center. Reporting to the Production Manager and working closely with the other members of the production team, this role will lead or assist projects as assigned by the Director of Production or Production Manager; assist the Production Manager on individual projects; and perform other ongoing responsibilities to support the smooth execution of events in the Center. This APM will carry out duties while exercising a high degree of autonomy and discretion, while working to foster an inclusive and respectful working environment around production activity at the Center and on campus in general.

Yale Schwarzman Center is committed to driving positive social change. We are building an inclusive, equitable, and anti-racist organization made up of individuals who share and support the goals set forth in the Center’s mission, and who reflect the diversity of the communities we serve. For more information, please see https://schwarzman.yale.edu

In collaboration with the rest of the Production team: Manage production process for each assigned project. Coordinates with Front of House operations and ensures that the Front of House policies are created consistently with the presentation vision of each program or event. Facilitate the flow of information and alignment of activity among Schwarzman Center departments and units. Serve as liaison between the Center and clients and participate in day-of execution of productions as needed. Contribute to creation of production budgets with Production Manager and Director of Production. Work with production and artistic teams to arrive at artistic execution that aligns with project budgets, available resources, and organization values. Collaborate with and assist other Production staff as necessary. Help to ensure the highest levels of production and client service possible. Collaborate interdepartmentally across the university to identify systemic barriers that are inconducive to an inclusive environment. Help implement inclusive best practices. Collaborate interdepartmentally to understand, question, and transform work systems, structures, and practices to reflect anti-racist values. Attend production meetings, staff meetings, other meetings as needed. Perform other duties as assigned.

Essential Duties

1. In support of the overall mission, plans, directs and oversees programmatic activities. 2. Develops, implements, and maintains operational policies and procedures. 3. Manages program communications; identifies outreach potential, and promotes philanthropic and collaborative support of the program. 4. Works closely with leadership, internal and external colleagues, and community residents to further develop and implement strategic plans. 5. Identifies, solicits, and cultivates community partnerships and collaborations to assist in the development and growth of the program. 6. Tracks all program activities and regularly informs leadership of progress on each initiative. Recommends structural or programmatic adjustments, changes or additions based on full knowledge of missions, goals, and objectives. Develops metrics to identify and measure the success of the program. 7. Assists in identifying and evaluating potential future funding sources, and contributes to the submission of grants and contracts supporting the program, including the annual submission and writing of all content areas and budgetary sections of grant applications. 8. Develops and manages the program’s operating budget. 9. Manages the administrative infrastructure of the program. Manages human resources including staffing and hiring, supervision, performance development, counseling and discipline, if warranted. Oversees and manages information systems, facilities, and space needs. 10. May perform other duties as assigned.

Required Education and Experience

Bachelor’s Degree in a related field and two years of related experience or an equivalent combination of education and experience.

Required Skill/Ability 1:

Knowledge of production-related health and safety best practices and concerns and ability to identify and correct potential hazards.

Required Skill/Ability 2:

Demonstrated ability to manage and prioritize complex workload.

Required Skill/Ability 3:

Demonstrated ability to collaborate effectively and flexibly with a large number of faculty, staff, students, community members, guest artists, and other professionals representing a wide diversity of personalities and cultures.

Required Skill/Ability 4:

Demonstrated commitment to diversity, equity, inclusion, and accessibility.

Required Skill/Ability 5:

Ability to work nights and weekends when required.

Preferred Education, Experience and Skills:

Event management and live entertainment experience preferred.

Physical Requirements

1. Ability to climb stairs, inspect roofs, access crawl spaces. 2. Ability to lift 50lb.

Weekend Hours Required?

Occasional

Evening Hours Required?

Occasional

Background Check Requirements

All candidates for employment will be subject to pre-employment background screening for this position, which may include motor vehicle, DOT certification, drug testing and credit checks based on the position description and job requirements. All offers are contingent upon the successful completion of the background check. For additional information on the background check requirements and process visit “Learn about background checks” under the Applicant Support Resources section of Careers on the It’s Your Yale website.

COVID-19 Vaccine Requirement

Thank you for your interest in employment at Yale University. Please also note that the university has a COVID-19 vaccination and booster requirement for all students, staff & faculty which is described in the COVID-19 Vaccine Program. As you search our open positions, you will see that all postings list their on-site addresses which gives more detail on the on-campus work location of the role.

Posting Disclaimer

The intent of this job description is to provide a representative summary of the essential functions that will be required of the position and should not be construed as a declaration of specific duties and responsibilities of the particular position. Employees will be assigned specific job-related duties through their hiring departments.

EEO Statement:

University policy is committed to affirmative action under law in employment of women, minority group members, individuals with disabilities, and protected veterans. Additionally, in accordance with Yale’s Policy Against Discrimination and Harassment, and as delineated by federal and Connecticut law, Yale does not discriminate in admissions, educational programs, or employment against any individual on account of that individual’s sex, sexual orientation, gender identity or expression, race, color, national or ethnic origin, religion, age, disability, status as a special disabled veteran, veteran of the Vietnam era or other covered veteran.

Inquiries concerning Yale’s Policy Against Discrimination and Harassment may be referred to the Office of Institutional Equity and Accessibility (OIEA).

W.L. Harkness Hall, 3rd Floor, Room 303

100 Wall Street, New Haven CT 06511

203-432-0849

equity@yale.edu<mailto:equity@yale.edu>

Note

Yale University is a tobacco-free campus