Associate Finance Officer (P-2)

Job title:

Associate Finance Officer (P-2)

Company

CTBTO

Job description

VA ID: 2147
Grade Level: P-2
Division: Division of Administration
Section: Budget and Finance Section
Unit:
Type of Appointment: Fixed Term Appointment
Date of Issuance: 30 October 2024
Deadline for Applications: 14 December 2024
Vacancy Reference: VA282-2147-2024
Reporting Date: As soon as possiblePlease note that all candidates should adhere to CTBTO Values of Integrity, Professionalism and Respect for Diversity.Qualified female applicants and persons with disabilities are encouraged to apply.A roster of suitable candidates may be established for similar positions at the same level as a result of this selection process for a period of two (2) years.*Applicants encountering problems with the recruitment platform due to their location should contact and provide details of the error message received.Organizational BackgroundThe Preparatory Commission for the Comprehensive Nuclear-Test-Ban Treaty Organization with its headquarters in Vienna, Austria is the international organization setting up the global verification system foreseen under the Comprehensive Nuclear-Test-Ban Treaty (CTBT), which is the treaty banning any nuclear-weapon-test explosion or any other nuclear explosion. The Treaty provides for a global verification regime, including a network of 337 stations worldwide, a communications system, an international data centre and on-site inspections to monitor compliance.Organizational SettingThis position is located in the Budget and Finance Section, Division of Administration (ADM).Reporting LinesUnder the supervision of the Head of Financial Reporting and Payments Services, to:Duties and ResponsibilitiesAssist the Head of Financial Reporting and Payments Services to ensure that all accounts payable transactions (which includes invoices, travel, payroll and staff entitlements) are carried out within the required deadline and in accordance with the Financial Regulations and Rules, Administrative Directives and established procedures;Liaise with the substantive units to coordinate on issues related to travel, payroll, goods receipts and vendor payments to ensure that transactions are reflected correctly in the ERP system;Act as approving officer for payments to be processed by Treasury and ensure the proper recording and follow-up of financial obligations;Assist the Head of Financial Reporting and Payments Services to ensure that the internal controls related to payments are being implemented as set out in the procedures related thereto;Analyze and reconcile payable and receivable accounts with a view to corrective actions, prepare and review periodic and ad-hoc finance reports, in particular the reports related to open items management;Participate and contribute to the year-end closure process, preparation of the year-end financial statements for assigned areas and cooperation with external auditors;Contribute to the review of policies, procedures, and administrative directives;Assist in the preparation for and participation in financial and related outreach and training activities for the PTS;Perform other duties as assigned.Education

• University degree in finance, accounting, business administration or a related field.

Work Experience and Qualifications

• At least two (2) years of relevant working experience in the field of accounting, finance and/or business administration is required, preferably of which at least one year of experience working with financial policies and practices in an international organization with proven understanding and application of IPSAS or IFRS;
• Professional accounting certification and membership in an internationally recognized accounting body or at least enrollment and ongoing attendance of an accounting certification program of an internationally recognized accounting body;

Demonstrated knowledge and experience in the use of a modern Enterprise Resources Planning (ERP) system’s finance and accounting modules (preferable SAP) is required;Thoroughness, excellent analytical and financial reporting skills are essential;Ability to build strong relationships with clients, focus on impact and respond positively to constructive feedback;Commitment to continuous professional learning and the adoption of technological advancements.Languages

• Excellent written and oral communication skills in English are essential;
• Knowledge of other official CTBTO languages (Arabic, Chinese, French, Russian, Spanish) is desirable.

Competencies

• Professionalism – Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations;
• Communication – Speaks and writes clearly and effectively; listens to others, correctly interprets messages from other and responds appropriately; asks questions to clarify, and exhibits interest in having two-way communication; tailors language, tone, style and format to match the audience; demonstrates openness in sharing information and keeping people informed;
• Planning and organizing – Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary;
• Team work – Works collaboratively with colleagues to achieve organisational goals; solicits input by genuinely valuing others’ ideas and expertise; is willing to learn from others; places team agenda before personal agenda; builds consensus for task purpose and direction with team members; supports and acts in accordance with final group decisions, even when such decisions may not entirely reflect own position; shares credit for team accomplishments and accepts joint responsibility for team shortcomings;
• Accountability – Takes ownership of all responsibilities and honors commitments; delivers outputs for which one has responsibility within prescribed time, cost and quality standards; operates in compliance with organizational regulations and rules; supports subordinates, provides oversight and takes responsibility for delegated assignments; takes personal responsibility for his/her own shortcomings and those of the work unit, where applicable;
• Creativity – Actively seeks to improve programmes or services; offers new and different options to solve problems or meet client needs; promotes and persuades others to consider new ideas; takes calculated risks on new and unusual ideas; thinks “outside the box”; takes an interest in new ideas and new ways of doing things; is not bound by current thinking or traditional approaches;
• Client orientation – Considers all those to whom services are provided to be “clients” and seeks to see things from clients’ point of view; establishes and maintains productive relationships with clients by gaining their trust and respect; identifies clients’ needs and matches them to appropriate solutions; monitors ongoing developments inside and outside the clients’ environment to keep informed and anticipate problems; keeps clients informed of progress and setbacks in projects; meets timeline for delivery of products or services to clients;
• Commitment to continuous learning – Keeps abreast of new developments in own occupation/profession; actively seeks to develop oneself professionally and personally; contributes to the learning of colleagues and subordinates; shows willingness to learn from others; seeks feedback to learn and improve;
• Technological Awareness – Keeps abreast of available technology; understands applicability and limitations of technology to the work of the office; actively seeks to apply technology to appropriate tasks, shows willingness to learn new technology.

RemunerationCTBTO offers an attractive compensation and benefits package in accordance with the policies of the International Civil Service Commission. For more information on UN salaries, allowances and benefits, see link: . The salary offered may be subject to deductions to the United Nations Joint Staff Pension Fund and/or Health Insurance Scheme.Additional Information

• All applications must be submitted through the CTBTO e-Recruitment system before the deadline stated in the vacancy announcement.
• Incomplete applications and submission of employment history in formats other than the

will not be considered. * The CTBTO Preparatory Commission retains the discretion not to make any appointment to this vacancy; to make an appointment at a lower grade in particular if the candidate has less than the qualifications required; to make an appointment with a modified job description, or to offer a contract term for a shorter duration than indicated in the vacancy announcement.

• Please note that the CTBTO will only consider academic credentials or degrees obtained from an educational institution recognized in the IAU/UNESCO list.
• The CTBTO reserves the right to undertake correspondence only with shortlisted candidates.
• Candidates under serious consideration for selection will be subject to a reference-checking process.

Expected salary

Location

Wien

Job date

Fri, 01 Nov 2024 05:39:01 GMT

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