Associate Director, Faculty Development

Staff – Non Union

Job Category
M&P – AAPS

Job Profile
AAPS Salaried – Educational Programming, Level C2

Job Title
Associate Director, Faculty Development

Department
Education Administrative Leadership Office of Education Faculty of Medicine

Compensation Range
$6,677.33 – $10,433.50 CAD Monthly

The Compensation Range is the span between the minimum and maximum base salary for a position. The midpoint of the range is approximately halfway between the minimum and the maximum and represents an employee that possesses full job knowledge, qualifications and experience for the position. In the normal course, employees will be hired, transferred or promoted between the minimum and midpoint of the salary range for a job.

Posting End Date
October 21, 2022

Note: Applications will be accepted until 11:59 PM on the day prior to the Posting End Date above.

Job End Date

This position is expected to be filled by promotion/reassignment and is included here to inform you of its vacancy at the University.

This position is located within a health-care facility, therefore, the successful candidate will be required to provide verification of full vaccination against Covid-19 provided prior to the start date, as required by a provincial health mandate.

Job Summary

The Associate Director, Faculty Development provides strategic administrative oversight of the UBC Faculty of Medicine’s faculty development offerings, programs, and strategic initiatives, which are implemented broadly province-wide in four regional campuses in UGME; over 75 resident training programs in PGME, and all of the FoM’s Health Professions Programs. Leads the rollout of programs to meet diversified needs of teaching faculty in a variety of clinical, hospital, and classroom settings. Ensures that faculty development which effectively supports teaching and assessment competencies is available to all faculty members in all teaching contexts in British Columbia. Strategically expands the pool of Faculty Developers and trains and supports them to meet the needs of their local or context-specific faculty. Oversees the implementation and operation of the Teacher Assessment by learner portfolio.

The position also provides strategic and operational leadership for the Office by managing core staff members directly and indirectly through subordinate managers who work within portfolios, preparing and allocating operational budgets and funding, and collaborating with other educational units to ensure faculty development is aligned and an integral part of teaching and learning in the Faculty of Medicine and in support of the Faculty’s strategic plan. The Associate Director plays a key lead role, alongside the Assistant Dean, Faculty Development, in supporting faculty in their teaching and assessment of learners.

Organizational Status

Our Vision:  To Transform Health for Everyone

Our Values: Respect, Integrity, Compassion, Collaboration and Equity.

Faculty Development is situated within the Vice Dean, Education’s portfolio in the Faculty of Medicine and fulfills the strategic plan of the Faculty of Medicine at UBC by supporting faculty in their roles as teachers and cultivates a culture of teaching that fosters faculty engagement and inclusion. The Faculty Development office has a mandate to support faculty at all levels of teaching through a province-wide delivery model and operates as a network across UBC’s distributed campuses. The Faculty Development office supports faculty development needs of both undergraduate and postgraduate medical education, Faculty of Medicine health professional programs, as well as graduate studies in the Faculty of Medicine. The office further collaborates with the Office of Respectful Environments, Equity, Diversity and Inclusion, the Centre for Health Education Scholarship, FoM Digital Solutions and others as appropriate to fulfill its mandate.

The Associate Director works closely with leaders in the Faculty, including those in undergraduate and postgraduate medical education, and health professions. The Associate Director, Faculty Development works under broad directives within a collaborative framework.

Work Performed

• Proactively integrates faculty development plans in alignment with the overall strategic goals and objectives of the Faculty of Medicine, and in consultation with senior leadership.
• Provides direction and guidance to regional faculty development teams across the province, including the management of the diverse and complex Teacher Support and Assessment portfolio.
• Leads the development and implementation of a comprehensive faculty development curriculum to meet the needs of educators and Faculty Developers who teach in undergraduate and postgraduate medical education, and health professions programs across the province. This includes ensuring, in collaboration with educational leadership, the implementation of the programs’ strategic initiatives. Oversees the maintenance of an ongoing central repository of faculty development curricular components and educational offerings to inform program design and directions. Periodically assesses this database and identifies outdated areas or new sources of development and offerings to include and pursue.
• Consults, liaises, and collaborates with educational leadership, departments and sites in the Faculty of Medicine to determine the perceived and unperceived educational needs of faculty in various areas (e.g. teaching, assessment, learning environment, etc.); provides pedagogical support in the development of teaching resources and programs to meet those needs. This may include workshops, modules, seminars, webinars, consultations and presentations to faculty to support their roles as teachers in small group, large group, and clinical settings with medical students, residents, fellows, International Medical Graduates and other learners.
• Leads, designs and facilitates educational workshops.
• Oversees the development and implementation of sustainable faculty development programs across the distributed sites that build capacity by creating a network of faculty developers who promote a culture of teaching excellence.
• Leads the development and roll-out of strategic programs as identified by the Faculty of Medicine leadership and accreditation requirements within departments and sites. Oversees and leads quality improvement and program evaluation initiatives to ensure that departmental/site needs continue to be met effectively.
• Oversees the implementation of appropriate solutions, best practices and pedagogical applications for new and existing programs.
• Oversees the operation of the Teacher Assessment portfolio which contains large repositories of highly confidential and sensitive teacher assessment data, as well as the processes for feeding this data back to teachers in aggregate and anonymized forms. Designs and oversees communication structures and remedial processes to Educational Leads who support faculty members within their jurisdictions. Establishes and reviews formal and informal programs to assist teachers and preceptors to remediate areas in need of improvement.
• Leads the development and implementation of strategies around technology-enabled faculty development resources to meet the needs of the largely distributed teaching and clinical faculty across BC.
• Oversees and provides administrative direction over event marketing, registration, preparation, implementation, follow up and evaluation processes.
• Leads recruitment and training of Faculty Development staff to ensure efficient and optimal delivery of programs. Supervises all staff plus temporary staff members directly and through subordinate managers. Allocates and manages portfolios, workload, resources, across staff members.
• Develops operating budgets and forecasts; responsible for high level cost control; ensures compliance with UBC financial reporting requirements, including the Faculty Development Initiative Grants, as well as oversees the submission of grant and project proposals (e.g., TLEF).
• Identifies and mitigates risks or barriers to program implementation and long-term success.
• Initiates and supervises new research projects related to Faculty Development. Produces final reports and manuscripts and presents findings and recommendations to leadership.
• Leads and/or attends committee meetings, advisory meetings, and working groups, either as chair, member or participant as a representative of the Assistant Dean. Advocates for the integration of faculty development in teaching and learning, particularly regarding curricular change in response to curriculum renewal or accreditation requirements. Advises faculty developers to ensure faculty development activities are conducted in accordance with national accreditation standards and collects information/data required for accreditation purposes.
• Contributes to the national Association of Faculties of Medicine Canada Faculty Development network as an appointed representative.
• Performs other related duties as necessary in keeping with the qualifications and requirements of the job and at the direction of the Assistant Dean, Faculty Development and Senior Director, Education Programs and Services.

Consequence of Error/Judgement
 

The Associate Director, Faculty Development is responsible for ensuring the smooth day-to-day operation of the Faculty Development team. The incumbent must exercise considerable judgment and initiative in decision-making, including resolving issues not clearly covered by established guidelines. Errors in judgment or failure to work cooperatively with education leaders and faculty developers will impact program development, reputation, and quality. Lack of tact, diplomacy, or sensitivity when dealing with education leaders and faculty developers could potentially result in missed opportunities, damaged relationships, and loss of credibility for the Faculty Development team and network. Poor planning could result in loss of time, productivity, and failure to operate faculty development programs sustainably or achieve strategic goals and objectives. Inadequate lack of consultation and planning could adversely affect the viability of the program.
Supervision Received
 

Works independently against set objectives. Reports jointly to the Assistant Dean, Faculty Development and the Senior Director, Education Programs and Services, Office of the Vide Dean Education.
Supervision Given
 

Directs, plans, and supervises the work of other staff including an M&P Program Manager, three M&P Instructional Designers, and an M&P Teacher Assessment Support Analyst. The Associate Director also manages four CUPE 2950 Administrative Coordinators/Assessment Coordinators as well as temporary staff hired as consultants or as needed indirectly through subordinate mangers.
Minimum Qualifications
Master’s degree in Education. Minimum of seven years of related experience, or the equivalent combination of education and experience.
Preferred Qualifications

Demonstrated experience in programming. Formal training in project or program management an asset. Formal training in program evaluation an asset. Curriculum design, research and literature searching skills are an asset. Demonstrated ability to build and maintain constructive and collaborative relationships with a diversity of people. Ability to communicate effectively verbally and in writing. Ability to analyze problems, identify key information and issues, and effectively resolve problems.  Ability to work with people, policies, processes, and guidelines in a complex, dynamic environment. Experience in change management and ability to champion change and innovation. Ability to explain, assign, and monitor work. Ability to manage staff performance by establishing standards and goals, evaluating performance, providing feedback, and taking corrective action. Ability to exercise initiative, tact, and discretion. Ability to exercise sound judgment. Ability to work effectively independently and in a team environment. Ability to work flexible/extended hours as required. Ability to determine the nature and urgency of inquiries and issues, and triage appropriately. Ability to prioritize and work effectively under pressure to manage multiple tasks and meet deadlines. Ability to effectively use computer programs at an intermediate level (e.g., Outlook, MS Word, MS Excel). Demonstrated knowledge and expertise of information technologies and communications tools.