Associate Director

The Geballe Laboratory for Advanced Materials (GLAM) is comprised of over 300 scientists (including faculty, scientific staff, postdocs, and students) whose research activities are funded by federal, non-federal, industry and foundation funds. It is one of the largest independent laboratories within the Vice Provost and Dean of Research (VPDOR) office. GLAM’s impact reaches across the University, with core faculty from both the School of Engineering (SOE) and the School of Humanities and Sciences (H&S) and strong collaborations with the School of Medicine (SOM), the other Physical Sciences Laboratories, and the Life Science Institutes. 

Our VPDoR Diversity Journey:

• We create a hub of innovation through the power of diversity of disciplines and people. 
• We provide equitable access and opportunity to all members of the community in order to do their best work, regardless of race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by law.
• We listen to and value all colleagues who bring diverse perspectives to the advancement and development of a respectful community.  
• We promote a culture of belonging, equity, and safety.
• We embed these values in excellence of education, research, and operation.

POSITION SUMMARY:
The Associate Director’s role is centered around enabling the interdisciplinary research at GLAM.  Reporting to the Director of GLAM, this critical leadership position will ensure sound management of the finances and administration of the lab. The Associate Director serves as the primary advisor to the GLAM Faculty Director and works with the Management Committee to develop and implement strategic objectives that advance GLAM’s research and educational missions. The AD serves as the primary liaison to central offices across campus including the Vice Provost and Dean of Research (VPDOR), Office of Sponsored Research (OSR), Environmental Health & Safety (EH&S), University IT, as well as other centers and institutes, e.g., Stanford Institute for Materials and Energy Sciences (SIMES) and Stanford Nano Shared Facilities (SNSF).

 CORE DUTIES:

• Direct staff and provide leadership to achieve goals and vision of the organization. Responsible for hiring and retaining staff, career coaching, personal development for direct reports and accountable for the performance of employees.
• May independently or in collaboration with human resources managers, direct faculty supervisors and managers in the interpretation and implementation of human resources policies, procedures and programs.
• Independently initiate and create strategic plans for organization or program(s) managed. Make recommendations that may impact the unit’s academic and research capabilities. Identify and resolve strategic issues of substantial significance that affect the overall functioning beyond the immediate unit. Consult and advise senior leadership. 
• Manage the direction of internal academic and administrative policy development for programs and administrative operations. Oversee allocation of all resources.
• Oversee and manage the finances across all sources for the annual budget cycle, including developing, monitoring, analyzing forecasting and reporting to ensure the financial success of the organization.
• Manage and coordinate grants and contracts for the department. Ensure compliance with institutional and external requirements.
• Advise senior management on programmatic and policy development. May provide input to university leadership on institutional academic and administrative policies and guidelines.

MINIMUM REQUIREMENTS:

Education & Experience:
Bachelor’s degree and seven years of relevant experience in administrative and financial management, or combination of education and relevant experience.

Knowledge, Skills, and Abilities:

• Excellent collaboration skills, listens and advocates skillfully, demonstrates empathy, gives and receives feedback successfully.
• Demonstrated leadership and supervisory skills including conflict resolution.
• Excellent ability to act as part of a team and as a team leader.
• Acts as both a “doer” and a manager.
• Excellent planning and organizational skills.
• Excellent communication skills.
• Strong financial expertise in accounting, budget planning and financial forecasting.
• Expertise in grants and contract administration.
• Demonstrated negotiation and interpersonal skills.
• Attention to detail and accuracy.
• Strong analytical and problem-solving skills.
• Strong expertise in business and management computer applications and databases.
• Knowledge of industry standards and/or regulatory requirements.
• Subject matter expertise for area(s) of responsibility.
• Ability to multitask and manage deadlines.

PHYSICAL REQUIREMENTS*:

• Constantly perform desk-based computer tasks.
• Frequently sitting.
• Occasionally stand/walk, writing by hand, use a telephone, lift/carry/push/pull objects that weigh 11-20 pounds.
• Rarely sort/file paperwork or parts, rarely twist/bend/stoop/squat.

* – Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of the job.

WORKING CONDITIONS:

• Occasional evening and weekend hours.

WORK STANDARDS:

• Interpersonal Skills: Demonstrates the ability to work well with Stanford colleagues and clients and with external organizations.
• Promote Culture of Safety: Demonstrates commitment to personal responsibility and value for safety; communicates safety concerns; uses and promotes safe behaviors based on training and lessons learned.
• Subject to and expected to comply with all applicable University policies and procedures, including but not limited to the personnel policies and other policies found in the University’s Administrative Guide, http://adminguide.stanford.edu.

Why Stanford is for You
Imagine a world without search engines or social platforms. Consider lives saved through first-ever organ transplants and research to cure illnesses. Stanford University has revolutionized the way we live and enrich the world. Supporting this mission is our diverse and dedicated 17,000 staff. We seek talent driven to impact the future of our legacy. Our culture and unique perks empower you with:

• Freedom to grow. We offer career development programs, tuition reimbursement, or audit a course. Join a TedTalk, film screening, or listen to a renowned author or global leader speak.
• A caring culture. We provide superb retirement plans, generous time-off, and family care resources.
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