Assoc. Director, Finance Research Administration

09-Nov-2022

Pediatrics – Administration

77221BR

University Job Title

Operations Manager 2

Bargaining Unit

None – Not included in the union (Yale Union Group)

Compensation Grade

Administration & Operations

Compensation Grade Profile

Manager; Program Leader (M6)

Wage Ranges

Click here to see our Wage Ranges

Work Location

Medical School Campus

Worksite Address

100 Church Street South New Haven, CT 06519

Work Week

Standard (M-F equal number of hours per day)

Searchable Job Family

Administration

Total # of hours to be worked:

37.5

Position Focus:

Reporting to the Associate Director, Finance in Pediatrics with additional responsibility to the Vice Chair for Finance & Administration and Vice-Chairs of Research, serves as a member of the department of Pediatrics’ senior leadership team, while ensuring that faculty and staff receive high quality financial/administrative research and clinical trials finance support in a manner compliant with University policies and procedures. In partnership with Pediatrics department leadership direct, plan and manage the comprehensive research affairs of the department, including research budgeting, accounting, financial reporting for all research awards and department clinical trials. Develop the research program support structure for the department. Also, serves as the primary lead for YSM research-based projects through the development of new, and the fostering of existing, research collaborations with other Medical School departments.  Maintains the highest levels of customer satisfaction and research compliance. Responsible for supervising and developing pre-award, post-award and clinical trials managers. 

Essential Duties

1. Administrative Services Manager: Provides efficient and effective delivery and integration of administrative services (academic, financial, research and/or clinical) for which (s)he is accountable. Serves as the unit’s point of contact to/from service providers (e.g. Facilities, HR, IT, Procurement, Student Services, Faculty Affairs), ensuring providers are apprised of unit needs and relevant information, acting where needed. Monitors the adequacy of service delivered by outside providers. Escalates issues/concerns related to administrative and operational services to the LA.2. Financial Analyst and Manager: Partners with the LA to build financial plans for the unit. Provides comprehensive financial information, analysis and reporting to monitor and evaluate the application of the unit’s financial resources, e.g. performance against budget. Recommends adjustments; acts as appropriate. Oversees daily financial monitoring and authorizes transactions per policy. Provides support to unit’s Dean/Director/Chair for financial inquiries. Identifies available financial resources (current/future) and recommends how to deploy efficiently to support unit objectives. Prepares all funds budgets including gathering historical information, providing analysis and quality control. Helps the unit, including faculty, research and analyze funding challenges and opportunities and presents possible options with LA. 3. Risk Manager: Implements/maintains strong internal controls in areas of assigned responsibility to provide reasonable assurance of effective and appropriate resource use, accurate financial information, and adherence to contractual obligations and agreements, policies, procedures, and external regulatory requirements. Takes corrective action to protect Yale’s assets, resources, information and reputation. Identifies, communicates, and addresses issues/concerns in a timely manner. Ensures all faculty and staff are knowledgeable of the regulations, policies, procedures and Yale requirements as they pertain to their scope of activity. Escalates issues to the LA as appropriate.4. University Citizen: Connects the unit and University through communication, alignment of priorities, implementation of initiatives, and active engagement in University administrative priorities. Engages in initiatives generated by the LA and the University. Represents unit needs, challenges, and opportunities at the LA and/or University level. Creates opportunities to enhance the image and value of the unit. Shares knowledge and best practices with others.5. Talent Manager and Developer: Utilizes effective practices for attracting, retaining, and developing high quality Business Office talent and other unit non-faculty personnel as assigned. Works with HR partners to participate in selection, performance management and career development processes, as well as to address employee relations issues in line with University guidelines and contractual agreements. Partners with the LA in the assessment of current unit non-faculty personnel and future talent needs. Makes recommendations for the movement of administrative talent and the development of Bus. Ops. staff. Cultivates a diversity of backgrounds and perspectives in the unit.6. Strategic Resource: Partners with the LA (and, when appropriate, with the Dean/Director/Chair) to shape the unit’s administrative and operational priorities and support strategic planning process. Translates unit strategy into actions. Recommends resources needed to achieve short and long-term goals; identifies any factors that may impact the unit’s ability to successfully meet its mission and goals. Assesses level of financial and non-financial resources available to achieve the unit’s goals, e.g., funding, space, technology, staff capabilities and capacity. Recognizes and raises potential issues, ideas and solutions to LA.7. May perform other duties as assigned.

Required Education and Experience

Minimum of a Bachelor’s Degree and five years of related work experience including demonstrated leadership, project management and/or supervisory experience; or an equivalent combination of education and experience.

Required Skill/Ability 1:

Demonstrated ability in research and clinical trials administration with extensive knowledge of grant and/or contract methods and procedures. Knowledge of federal, state and sponsor regulations and guidelines pertaining to grant administration. Knowledge of financial management and budgeting experience.

Required Skill/Ability 2:

Well-developed managerial, decision-making, planning, organizational, problem – resolution and leadership skills. Demonstrated ability to manage people on a day-to-day basis and inspire a high level of commitment and performance.

Required Skill/Ability 3:

Demonstrated ability to manage time and resources effectively, measure and monitor progress and redirect efforts as needed. Ability to work under deadline pressures, handle complex portfolios and multi-task with exceptional attention to detail.

Required Skill/Ability 4:

Excellent written and oral communication skills. Ability to adapt communication style to address the needs of individuals at all levels throughout the University. Demonstrated superior customer service.

Required Skill/Ability 5:

Demonstrated proficiency in Excel and ability to create and run reports. Ability to negotiate skillfully with both internal and external constituents. Ability to anticipate changes in the research environment and proactively manage change.

Preferred Education, Experience and Skills:

Knowledge of Yale financial and administrative policies, and procedures. Previous experience working in an academic setting.

Weekend Hours Required?

Occasional

Evening Hours Required?

Occasional

Background Check Requirements

All candidates for employment will be subject to pre-employment background screening for this position, which may include motor vehicle, DOT certification, drug testing and credit checks based on the position description and job requirements. All offers are contingent upon the successful completion of the background check. For additional information on the background check requirements and process visit “Learn about background checks” under the Applicant Support Resources section of Careers on the It’s Your Yale website.

COVID-19 Vaccine Requirement

Thank you for your interest in employment at Yale University. Please also note that the university has a COVID-19 vaccination and booster requirement for all students, staff & faculty which is described in the COVID-19 Vaccine Program. As you search our open positions, you will see that all postings list their on-site addresses which gives more detail on the on-campus work location of the role.

Posting Disclaimer

The intent of this job description is to provide a representative summary of the essential functions that will be required of the position and should not be construed as a declaration of specific duties and responsibilities of the particular position. Employees will be assigned specific job-related duties through their hiring departments.

EEO Statement:

University policy is committed to affirmative action under law in employment of women, minority group members, individuals with disabilities, and protected veterans. Additionally, in accordance with Yale’s Policy Against Discrimination and Harassment, and as delineated by federal and Connecticut law, Yale does not discriminate in admissions, educational programs, or employment against any individual on account of that individual’s sex, sexual orientation, gender identity or expression, race, color, national or ethnic origin, religion, age, disability, status as a special disabled veteran, veteran of the Vietnam era or other covered veteran.

Inquiries concerning Yale’s Policy Against Discrimination and Harassment may be referred to the Office of Institutional Equity and Accessibility (OIEA).

W.L. Harkness Hall, 3rd Floor, Room 303

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203-432-0849

equity@yale.edu

Note

Yale University is a tobacco-free campus