Assistant to the Senior Associate Dean

This position provides professional administrative support for the Senior Associate Dean in overseeing undergraduate programs and services for over 3000 undergraduate students in the Gallogly College of Engineering. This person will be responsible for providing leadership and support of key college-level student and academic programs and events, developing and maintaining physical and electronic records, scheduling college assigned classrooms and courses, and training and supervising a student assistant.  The ideal candidate will be collegial and collaborative and will develop a strong and supportive relationship with the dean.  They will work proactively and effectively with colleagues and faculty and students.  

 

Job Requirements

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Required Education:  Bachelor’s Degree, AND: 

•  12 months related experience

Skills: 

• Proficient in Microsoft Office
• Highly organized and able to manage multiple projects and deadlines
• Ability and desire to perform a number of different types of tasks throughout a given day, ranging from the handling of urgent requests to long-term planning and office administration
• Critical thinking skills, including an aptitude to research, collect, and analyze data and prepare reports or responses to inquiries
• Welcoming and caring demeanor when interfacing with students, alumni, and other staff and faculty colleagues on campus
• Excellent oral and written communication
• Excellent office management skills
• Strong Excel skills including the ability to build and manipulate spreadsheets
• Ability to learn new systems and processes easily
• Willing to work closely with supervisor to manage work and solve problems
• Comfortable deisgning and delivering presentations
• Experience and interest in event planning

Certifications:

• Valid driver’s license required for local travel

Advertised Physical Requirements:

• Regular pressure to meet productivity standards; frequent exposure to pressure caused by deadlines and busy periods; may be required to travel locally; ability to engage in repetitive motions; grasp objects fingers or hands; speak, including expressing oneself or exchanging information with others; and see, including color, depth perception and clarity.

Department Preferences:

• Familiarity with university systems for registration, course and program modifications, web page and social media

Supervision: This position will supervise a student assistant

Special Instructions: If you are selected as a final candidate for this position, you will be subject to The University of Oklahoma Norman Campus Tuberculosis Testing policy.  To view the policy, visit https://hr.ou.edu/Policies-Handbooks/TB-Testin g .
 
Diversity Statement: The University of Oklahoma is committed to achieving a diverse, equitable, and inclusive university community by recognizing each person’s unique contributions, background, and perspectives. The University of Oklahoma strives to cultivate a sense of belonging and emotional support for all, recognizing that fostering an inclusive environment for all is vital in the pursuit of academic and inclusive excellence in all aspects of our institutional mission. 
 
Equal Employment Opportunity Statement: The University of Oklahoma, in compliance with all applicable federal and state laws and regulations, does not discriminate based on race, color, national origin, sex, sexual orientation, genetic information, gender identity, gender expression, age, religion, disability, political beliefs, or status as a veteran in any of its policies, practices, or procedures. This includes, but is not limited to, admissions, employment, financial aid, housing, services in educational programs or activities, and health care services that the University operates or provides.
 
Hiring contingent upon a Background Check?– Yes
Special Indications: None 
Job Posting
: Sep 28, 2022