Assistant to Division Director

The Ohio State University

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Job Title:
Assistant to Division Director

Department:
Medicine Neurology

Job Description
Functions as the assistant to faculty within Neuro-Oncology, Spinal Cord, and TBI by providing comprehensive administrative support; performs a wide variety of complex and confidential administrative support duties on behalf of the Division Directors; effectively anticipates support needs and efficiently prioritizes duties; acts as first contact for all phone calls to Division Directors? office; researches, collects and summarizes data and information requested by division leaders to aid in decision making and strategic planning processes; conveys directives and information from director; plans large-scale professional-level events and meetings; takes, types and transcribes meeting minutes; proactively manages the Division Directors? calendar and meetings; independently composes and responds to routine correspondence; assists with various administrative functions; arranges complex and detailed travel plans and itineraries, compiles documents for travel-related meetings and processes required forms; prepares travel orders using travel system; prepares financial requests using eRequest system; assists with all required aspects of faculty promotions for the Divisions through the AP&T process; coordinates the faculty new recruit process for the Divisions; schedules interviews; coordinates itinerary for all director related visitors, sets up all meetings and coordinates all travel and entertainment for same; assists with regional and national Continuing Medical Education (CME) events, supporting event planning and registration functions; carries out and facilitates special projects as assigned;
Minimum Education Required
Per Classified Civil Svc Specs or equivalent combination of education and experience
Required Qualifications
6 months experience (600 hours course work or training) in customer service or communications, including researching, analyzing & interpreting information; 3 months experience (300 hours course work) in budgeting; 6 months experience (600 hours training) in operation of spreadsheet, publication, and/or presentation software and related computer equipment; 3 months experience (300 hours course work) in supervision management; 3 months experience (300 hours course work) in interviewing. Requires successful completion of a background check; qualified candidates may be asked to complete a pre-employment physical, including a drug screen.

Additional Information:

Location:
Twelfth Ave, 395 W (0356)

Position Type:
Regular

Scheduled Hours:
40

Shift:
First Shift

Final candidates are subject to successful completion of a background check.  A drug screen or physical may be required during the post offer process.

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