Assistant to Director/Purchasing Agent

This position will independently manage the administrative responsibilities of the Drug Discovery Institute and will report to the Director of the Institute. Human Resource activities will include all Talent Center/PittSource functions (posting, job descriptions, promotions, terminations); managing recruitment process; updating and processing of employment records; coordinate faculty performance evaluations; coordinate staff annual performance reviews; coordinate training for UPDDI faculty and staff; coordinate staff orientation and departures.

Administrative activities will included monitoring and prioritizing Director’s email; managing Director’s calendar; maintaining Director’s Biosketch, CV and Other Support documents; scheduling travel for the Institute; coordinating/scheduling meetings and conference room calendar; daily management of office functions; preparing requests for disbursements; process T&B’s for all UPDDI personnel; interface with building management and University facilities management and maintenance as needed; other tasks as defined. Purchasing activities will include purchasing of Institute lab and office supplies in PantherExpress. Tasks could include, but are not limited to purchasing, vendor interaction, financial spreadsheet data entry, tracking actual expenditures to budget. In addition, the incumbent will track inventory to be sure the lab and office has adequate supplies.

Bachelor’s degree with one to two years of experience. Equivalent combination of education and experience may be substitued per University guidelines.

 The University of Pittsburgh is an Affirmative Action/Equal Opportunity Employer and values equality of opportunity, human dignity and diversity. EOE, including disability/vets. The University of Pittsburgh requires all Pitt constituents (employees and students) on all campuses to be vaccinated against COVID-19 or have an approved exemption. Visit coronavirus.pitt.edu to learn more about this requirement. 
Assignment Category: Full-time regular
Job Classification: Staff.Administrator.II Non-Exempt
Campus: Pittsburgh
Minimum Education Level Required: Baccalaureate
Minimum Experience Level Required: 1-2 years experience
Work Schedule: Monday – Friday, 8:30 a.m. – 5:00 p.m
Work Arrangement: On-Campus: Teams that work on campus, in an office, or in a lab.
Hiring Range: TBD Based Upon Qualifications
Relocation Offered: No
Visa Sponsorship Provided: No
Background Check: For position finalists, employment with the University will require successful completion of a background check
Child Protection Clearances: Not Applicable
Required Documents: Resume, Cover Letter
Optional Documents: Not Applicable